The North West Department of Public Works and Roads is looking for a suitable candidate for the Records Management Intern position.
The internship at the North West Department of Public Works and Roads is designed for unemployed graduates who hold a diploma or degree, or N6 certificate from TVET Colleges. This two-year program is not only a stepping stone into the public service but also a chance to gain practical experience necessary for completing academic studies and advancing a career in public service.
North West Department of Public Works and Roads Internships Details
- Reference number: H/O 005/2024
- Duration: 24 months
- Number of posts: 2
- Location: Head office Mmabatho, North West
- Stipend: R7 043.31 per month
- Enquiries: Ms M.E Motshologane Tel No: (018) 388 4256
Requirements:
- Grade 12 Certificate plus minimum National Diploma/Bachelor Degree in Archive or Records Management
- Strong organisational skills and attention to detail.
- Proficiency in computer applications, including word processing, spreadsheets, and database software.
- Ability to learn and adapt to new technologies related to records management.
- Excellent communication and interpersonal skills.
- Understanding of basic record-keeping principles.
Responsibilities:
- Document Processing and Scanning: Assisting with the intake of physical documents (e.g., construction plans, permits, road maintenance reports) and converting them into digital formats using scanners and document management software.
- Data Entry and Indexing: Entering relevant data from scanned documents into the department’s electronic records management system (ERMS). This may involve assigning keywords and categorising documents for easy retrieval.
- Filing and Archiving: Assisting with the physical filing of original documents according to departmental guidelines or electronic archiving procedures within the ERMS.
- Retrieval and Distribution: Responding to requests for public records or internal document retrieval from colleagues within the department. This may involve searching the ERMS and providing electronic copies or locating physical documents.
- Maintaining Filing Systems: Helping to keep the department’s filing systems, both physical and electronic, organized and up-to-date. This could involve tasks like weeding out old documents or updating filing structures within the ERMS.
- Learning Regulations and Procedures: Familiarising yourself with departmental record-keeping policies, data privacy regulations, and public access to information laws.
- Research and Project Assistance: Assisting with research projects related to the department’s records or participating in ongoing initiatives to improve the department’s records management practices.
Benefits of an Intern position:
An internship in Records Management with the North West Department of Public Works and Roads is more than just a learning opportunity—it’s a pivotal stepping stone in your career path. Here’s a deeper look into the multifaceted benefits this position offers:
- Professional Growth and Experience
- Real-World Application: Interns will apply theoretical knowledge to real-world scenarios, bridging the gap between academic studies and practical implementation.
- Skill Enhancement: The program emphasizes the development of critical skills such as problem-solving, decision-making, and technological proficiency in using advanced records management systems.
- Comprehensive Learning in Public Record-Keeping
- Regulatory Insight: Gain an in-depth understanding of the legislative framework that governs public records management, an invaluable knowledge base for any career in government or legal fields.
- Best Practices: Learn from experienced professionals about the best practices in maintaining transparency, accuracy, and accessibility of public records.
- Robust Document Management and Organizational Skills
- Digital Transformation: Engage with the latest digital tools and platforms used in the conversion and management of digital records, preparing you for a digital-first workplace.
- Systematic Organization: Master the art of systematic filing and effective information retrieval systems which are critical in any professional setting.
- Networking Opportunities
- Professional Relationships: Build lasting professional relationships with seasoned experts and peers that can offer mentorship, guidance, and opportunities for collaboration.
- Sector-Wide Connections: Access a wider network in the public sector, providing a broader perspective and understanding of your career possibilities within various government departments.
- Pathway to Permanent Employment
- Job Prospects: Successful interns have a higher chance of securing employment within the department due to their trained familiarity with departmental processes and needs.
- Career Advancement: Exposure to various aspects of the department’s operations not only increases employability but also positions you well for upward mobility in your career.
- Contributing to the Public Good
- Community Impact: Play a direct role in enhancing the efficiency and effectiveness of public services, contributing positively to community development and governance.
- Personal Fulfillment: Experience the fulfillment that comes from public service, knowing your work supports and improves the functioning of society.
Application Process:
All Applications indicating the field of study, the centre and the reference, must be forwarded to the following addressed:
- Human Resource Management, Public Works and Roads, Private Bag X2080, Mmabatho, 2735 Or
- Hand delivery to Registry Office no. 133, Ground Floor, East Wing – Old Parliament Building Complex, Modiri Molema Road.
- Obtain a Z83 form online
Closing date: 07 May 2024, (Posted applications must have reached the Department by 15:30).
Related: Comprehensive Guide to Applying for Government Positions via essa.labour.gov.za
The Records Management Internship program by the North West Department of Public Works and Roads offers a unique opportunity for graduates to enter the public sector with a solid foundation in records management. It’s an excellent avenue to gain experience, develop skills, and possibly secure a future within the department.
