Are you a detail-oriented professional with a passion for corporate governance and administration? The Independent Communications Authority of South Africa (ICASA) is looking for a skilled and motivated individual to fill the role of Secretariat Officer at their Head Office in Centurion. This role offers a unique opportunity to contribute to the efficiency and effectiveness of ICASA’s leadership and governance structures.
If you have the right qualifications and experience, and are eager to take on a pivotal role within a dynamic regulatory body, this could be the perfect career opportunity for you.
Secretariat Officer Job Overview
- Job Title: Secretariat Officer
- Job Level: C3
- Salary: Total Annual Package (CTC) R454,810.00 – R535,071.00
- Location: ICASA (Head Office – Eco Park, Centurion)
- Position Status: Permanent
About ICASA
The Independent Communications Authority of South Africa (ICASA) is a pivotal institution in South Africa, responsible for regulating the communications, broadcasting, and postal sectors in the public interest. Located at 350 Witch-hazel Avenue, Eco Point Office Park in Centurion, ICASA plays a crucial role in ensuring that the South African public has access to a wide range of communications services, from telecommunications to broadcasting. They are currently seeking a qualified and motivated individual to join their team as a Secretariat Officer at their Head Office in Centurion.
Purpose of the Secretariat Officer Job
The Secretariat Officer will be responsible for coordinating the flow of tasks and assignments between the Office of the Chairperson, CEO, Councillors, Executive Management, and external governance committees. This role is integral to ensuring smooth and efficient operations within the organization’s top leadership and governance structures.
Responsibilities
As a Secretariat Officer, you will report directly to the Corporate Secretary. Your primary responsibilities will include:
- Taking Minutes: Accurately recording the proceedings of meetings, ensuring that all key decisions and discussions are documented.
- Compiling Meeting Document Packs: Preparing and organizing all necessary documents for meetings, ensuring that participants have all required information in advance.
- Drafting and Recording Resolutions: Ensuring that all resolutions passed during meetings are correctly drafted, recorded, and communicated to relevant stakeholders.
- Coordinating Activity Schedules and Work Plans: Managing and coordinating schedules and work plans for the Office of the Chairperson, CEO, Councillors, and Executive Management to ensure efficient workflow.
- Managing Documentation and Records: Maintaining organized and up-to-date records of all documentation related to the activities of the governance bodies.
Requirements
To be considered for the Secretariat Officer position, you must meet the following qualifications and experience requirements:
- National Diploma in Administration/Law (NQF6): This is the minimum educational requirement.
- Bachelor’s Degree in Administration or Law (LLB): This qualification will be an added advantage, making you a stronger candidate.
- Minimum of 3 Years Secretariat Experience at Executive or Board Level: Proven experience in a similar role is essential.
- Office Management: Experience in managing office operations effectively.
- Computer Literacy: Proficiency in using computer software, particularly in preparing documents and managing schedules.
- Affiliate Membership of the Chartered Governance Institute of South Africa: This is an added advantage that will set you apart from other candidates.
Key Competencies and Attributes
The ideal candidate for the Secretariat Officer position should possess the following competencies and attributes:
- Team Player: Ability to work collaboratively with others to achieve common goals.
- Integrity: Upholding the highest standards of honesty and ethical behavior.
- Confidentiality: Ensuring that sensitive information is handled with the utmost discretion.
- Professionalism: Demonstrating a professional demeanor in all interactions and communications.
- Ability to Work Under Pressure: Managing tasks effectively even in high-pressure situations.
- Meeting Deadlines: Ensuring that all tasks are completed on time.
- Knowledge of Corporate Governance Principles and Best Practices: A solid understanding of governance frameworks and how they apply to the role.
- Excellent Command of the English Language: Both written and verbal communication skills must be of a high standard.
How to Apply
Interested candidates who meet the above qualifications and experience are invited to submit their CV and a cover letter outlining their suitability for the position.
Ensure that your application is comprehensive and highlights how your skills and experience align with the key responsibilities and competencies listed in the job description.
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Employment Equity and Diversity
ICASA is committed to achieving and maintaining diversity and equity in its workforce. They encourage applications from all sections of the community, regardless of race, gender, disability, or other protected characteristics.
Important Information for Applicants
- If you do not hear from ICASA within three months of the closing date, please regard your application as unsuccessful.
- Applications received after the closing date will not be considered.
- It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
- It is also the responsibility of the applicant to obtain evaluation and certification of the Recognition for Prior Learning (RPL).
- Only candidates who meet the requirements should apply.
- ICASA reserves the right not to make an appointment.
- Appointment is subject to a positive security clearance, verification of the applicant’s qualifications, and reference checks.
- Correspondence will be entered into with shortlisted candidates only.
- CVs from recruitment agencies will not be accepted.
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Contact Information
For further information, you can contact ICASA at the following:
- Address: 350 Witch-hazel Avenue, Eco Point Office Park, Eco Park, Centurion
- Private Bag: X10, Highveld Park 0169
- Telephone Number: (012) 568 3000
Joining ICASA as a Secretariat Officer not only places you at the heart of South Africa’s communications regulation landscape but also offers you the chance to be part of an organization committed to diversity, equity, and excellence in governance. If you meet the qualifications and are ready to take on this challenging yet rewarding role, we encourage you to apply.
