Are you looking for a fulfilling career in the public service sector? The Mpumalanga Provincial Treasury has an exciting job opportunity for a Registry Clerk in the Office of the MEC. If you are interested in being part of a dynamic team and working within the Mpumalanga Provincial Government, then this is the perfect position for you!
Registry Clerk Job Overview
- Position: Registry Clerk
- Reference Number: MPT 32/2024
- Salary Level: 05
- Salary Notch: R 216 417 per annum
- Location: Mbombela, Mpumalanga
- Closing date: 11 October 2024
Registry Clerk Job Description
The successful candidate will be responsible for providing efficient registry services, including document handling, filing, and record management. You will be the go-to person for ensuring that all official records are maintained, archived, and disposed of according to regulatory standards.
Key Requirements
To qualify for this position, applicants must meet the following requirements:
- Minimum Qualification: A Grade 12 (Matric) certificate is essential.
- Additional Qualification: A certificate in records management will be an added advantage.
- Knowledge:
- Familiarity with the National Archives and Record Service of South Africa Act, 1996 (Act No. 43 of 1996) and related regulations.
- Understanding of registry duties, data capturing, and computer operation.
- Knowledge of storage and retrieval procedures specific to the registry environment.
- Competency in Microsoft Office Suite (Excel and Word).
Skills and Competencies
- Good communication skills (verbal and written).
- Excellent interpersonal skills.
- Organizational skills for managing filing and record keeping.
- Ability to operate office machines relevant to the registry function.
Key Responsibilities
As a Registry Clerk, your main responsibilities will include:
- Registry Counter Services: Provide effective registry services to clients and the general public.
- Correspondence Handling: Manage incoming and outgoing correspondence, ensuring that all documents are correctly filed and recorded.
- Filing and Record Management: Maintain an effective filing system for easy document retrieval. Ensure that all records are stored safely and disposed of according to departmental procedures.
- Office Machine Operation: Operate machines related to registry functions, such as photocopiers, scanners, and fax machines.
- Document Archiving and Disposal: Process documents for archiving or disposal in line with applicable regulations.
Why Join the Mpumalanga Provincial Treasury?
The Mpumalanga Provincial Treasury offers a stable and supportive work environment with opportunities for growth and professional development. As a Registry Clerk, you will play an integral role in the administrative processes, contributing to the smooth running of the Office of the MEC.
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How to Apply
All applications should include the following:
- Completed and signed New Z83 form (effective from 1 January 2021).
- Detailed CV: List your qualifications and work experience in chronological order. No need to attach copies of qualifications and other documents at this stage.
Note: Only shortlisted candidates will be asked to submit certified copies of their qualifications, a valid driver’s license, and ID during the interview stage.
Submit your application via email to mptrecruitment@mpg.gov.za. Ensure that your application is sent in PDF format (maximum size: 5MB). The email subject line must clearly indicate the post name and reference number.
If you have previously applied for this position, you are encouraged to reapply. Applications must be submitted by 11 October 2024.
If you do not receive feedback within three months of the closing date, please consider your application unsuccessful. For any concerns, you may seek reasons for the administrative decision within 90 days as per section 5 of the Promotion of Administrative Justice, 2000 (Act No. 3 of 2000).
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Important Considerations
- Equal Opportunity Employer: The Mpumalanga Provincial Treasury is an equal opportunity and affirmative action employer. It is committed to promoting representivity in terms of race, gender, and disability in the workplace. Suitably qualified women and persons with disabilities are encouraged to apply.
- Verification and Checks: All appointments are subject to a personnel suitability check process, which includes checks on criminal records, credit records, qualification verification, citizenship status, employment references, and social media behavior.
- Foreign Qualifications: Applicants with foreign qualifications are required to have their qualifications evaluated by the South African Qualifications Authority (SAQA).
Applying for a position at the Mpumalanga Provincial Treasury is an excellent opportunity for those looking to make a difference in the public service sector. The role of a Registry Clerk in the Office of the MEC offers a platform to utilize your administrative skills and grow your career while contributing to efficient and professional record-keeping and registry services within the provincial government.
