If you’re organized, skilled in administration, and ready to take on a challenging yet rewarding role, Rand Water has the perfect job opportunity for you. They are looking for a dedicated Administrative Assistant to join their team at the Zwartkopjes site in Johannesburg South, Gauteng.
This permanent position offers a chance to provide essential administrative and secretarial support to the Senior Process Supervisor and Process Coordinator within their Bulk Water Services – Operations portfolio.
Job Overview
As an Administrative Assistant, you will ensure the smooth functioning of office operations through administrative support and resource management. This includes managing correspondence, maintaining office equipment, and ensuring that orders and requisitions are accurate and processed efficiently. The role also involves interacting with external customers, ensuring excellent communication, and upholding a professional work environment.
Key Responsibilities
The primary duties of the Administrative Assistant include:
- Administration
- Handle various administrative tasks to ensure smooth office operations.
- Maintain organized filing systems for records and correspondence.
- Office Equipment Management
- Monitor the use of office equipment and identify misuse.
- Ensure effective and efficient usage of office equipment.
- Order and Requisition Processing
- Complete requests for orders on SAP, including reservations and requisitions.
- Ensure 95% accuracy in processing orders and requisitions.
- Secretarial Services
- Provide typing and correspondence services.
- Manage diaries for the Senior Process Supervisor and Process Coordinator.
- Customer Interaction
- Communicate effectively with external customers.
- Address inquiries promptly and professionally.
- Stationery Control
- Monitor and control office stationery.
- Ensure the office environment is orderly and well-stocked.
Minimum Requirements
To qualify for this position, you must meet the following criteria:
- Education: Grade 12 or Equivalent.
- Experience: A minimum of 2–3 years in administrative work.
- Technical Skills:
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Access, and Internet).
- Working knowledge of SAP is a strong advantage.
- Secretarial Skills: Proficient in handling correspondence and managing diaries.
Skills and Competencies
This role demands a combination of technical and interpersonal skills, including:
- Computer Literacy: Strong familiarity with Microsoft Office applications.
- Secretarial Skills: Effective typing, handling correspondence, and scheduling.
- Communication Skills: Professional communication with internal and external stakeholders.
- Customer Focus: Ability to maintain a customer-centric approach.
Personal Attributes
Success in this role also depends on having the right attitude:
- Confidentiality: Maintain discretion and handle sensitive information appropriately.
- Positive Attitude: Approach challenges with optimism and determination.
- Self-Motivation: Demonstrate a proactive work ethic and take initiative in completing tasks.
Why Join Rand Water?
Rand Water is a reputable organization in the water services sector, known for fostering professional growth and creating a positive work environment. By joining the team, you will be part of a mission-driven organization that plays a vital role in providing essential services to communities.
Location
- Country: South Africa
- Province: Gauteng
- City: Johannesburg South
- Site: Zwartkopjes
How to Apply
If you meet the requirements and are eager to contribute your skills to a dynamic team, don’t miss out on this opportunity! The closing date for applications is December 6, 2024.
Make sure to submit your application on time and include all necessary documentation, such as your CV, references, and proof of qualifications.
The Administrative Assistant role at Rand Water’s Zwartkopjes site is an exceptional opportunity for individuals passionate about providing top-notch administrative and secretarial support. With its emphasis on professionalism, accuracy, and customer focus, this position is ideal for candidates who thrive in a dynamic work environment and are eager to contribute to an organization that plays a vital role in South Africa’s water services.
Related: Legal Administrative Officer Vacancies at the Department of Mineral Resources and Energy (DMRE)
If you have the required skills, experience, and a positive attitude, don’t hesitate—apply before the closing date of December 6, 2024. Take the next step in your career and join Rand Water in making a difference in the community!
