Rand Water, a leading South African bulk water services provider, is seeking a detail-oriented and organized Administrative Assistant to join its Bulk Water Services – Operations Portfolio at the Zwartkopjes site in Johannesburg South, Gauteng.
This is a permanent position, designed for an individual passionate about supporting operational excellence through efficient administrative services.
Administrative Assistant Position Overview
The Administrative Assistant will play a key role in providing comprehensive administrative and secretarial support to the Senior Process Supervisor and Process Coordinator. This vital role ensures that the operational sections run smoothly by managing day-to-day tasks, maintaining records, and fostering productive relationships with internal and external stakeholders.
Key Responsibilities
The successful candidate will be responsible for a wide range of administrative tasks, including:
- General Administration: Maintain a structured and efficient office environment, ensuring all necessary documentation and processes are in place.
- Office Equipment Management: Monitor the proper use of office equipment, identifying and addressing any misuse, and ensuring their optimal performance.
- Procurement Coordination: Prepare and complete requests for orders on SAP with 95% accuracy, covering reservations and requisitions to meet the operational needs.
- Secretarial Duties: Provide professional secretarial services, which include typing documents, managing correspondence, and maintaining the diary for the Senior Process Supervisor.
- Customer Interaction: Act as a contact point for external customers, delivering excellent service and ensuring their inquiries are handled effectively.
- Stationery Management: Oversee office supplies to ensure the team always has the resources needed for smooth operations.
Essential Qualifications and Experience
To be considered for this role, applicants must meet the following requirements:
- Educational Background: A minimum of Grade 12 or equivalent.
- Experience: At least 2 to 3 years of administrative experience in a similar role.
- Technical Proficiency: Strong computer literacy in MS Word, Excel, PowerPoint, Access, and Internet.
- Additional Skills: Proficiency in SAP will be an added advantage.
Key Competencies
Rand Water is looking for candidates who demonstrate the following knowledge, skills, and attitudes:
Knowledge
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Internet).
- Familiarity with SAP software and its functionalities in requisition and reservation management.
Skills
- Excellent secretarial skills and attention to detail.
- Strong communication skills to liaise with internal teams and external customers.
- A customer-focused approach to ensure quality service delivery.
Attitude
- Ability to maintain confidentiality in all aspects of work.
- A positive attitude and willingness to support the team.
- A self-motivated approach to managing responsibilities effectively.
Why Join Rand Water?
Rand Water is committed to fostering a dynamic, inclusive, and rewarding workplace. Joining the team means being part of a mission-driven organization that plays a critical role in delivering water services to millions of people. The Administrative Assistant role offers the opportunity to develop professionally in a supportive environment while contributing to a meaningful purpose.
Location and Closing Date
- Work Location: Zwartkopjes, Johannesburg South, Gauteng, South Africa.
- Closing Date for Applications: 6 December 2024.
How to Apply
To apply for this exciting opportunity, visit the Rand Water careers page and submit your application under Reference Number: RAN241122-1. Make sure your CV highlights your relevant experience, skills, and qualifications as outlined in the job requirements.
This role as an Administrative Assistant at Rand Water is more than just a job—it’s an opportunity to contribute to an essential service that impacts millions of lives daily. With a focus on operational support, customer service, and administrative excellence, this position is ideal for individuals who are organized, proactive, and eager to be part of a mission-driven organization.
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If you meet the requirements and are ready to take your career to the next level, don’t miss this chance to join one of South Africa’s most respected entities in bulk water services. Apply today and become a vital part of the Rand Water family, where your contributions truly make a difference!
