ADMINISTRATIVE OFFICER is a South African government vacancy at Western Cape Education Department (WCED). This job is part of Circular 25 of 2026 from the DPSA. centre: Maitland | closing date: 31 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Applications must be submitted by using the following URL https://www.westerncape.gov.za/education via Google Chrome or Mozilla Firefox.
Salary
R338 106 per annum (Level 07)
Requirements
- An appropriate degree/diploma with 3 years' relevant experience in an Examination or Educational environment or A National Senior Certificate (or equivalent) with 6 years' relevant experience in an Examination or Educational environment.
- A valid driver’s licence (excluding code A/A1.
- Knowledge: Project Planning;
- Relevant National and Provincial legislation and regulations pertaining to Finance;
- Relevant National and Provincial Legislation and regulations pertaining to Human Resource Management;
- SA Schools Act (as revised);
- General and Further Education and Training Quality Assurance Act (as revised);
- Relevant National and Provincial legislation pertaining to Conduct, Administration and Management of Assessment (SC-Report 550 / NSC / ABET);
- Education Department Service Delivery Charter (Batho Pele);
- Western Cape Education Department Service Delivery Model;
- PFMA (1999) as amended; new developmental trends in the printing industry.
- Skills: Written and verbal communication (at least 2 official languages of the province);
- Numeracy skills;
- Literacy skills;
- Team building;
- Motivational;
- Planning and organizing;
- People management skills;
- Computer literacy (Microsoft Office);
- Writing.
Duties
- Administer the Printing Process regarding question Papers: Plan and Prioritise question papers according to the Project Plan (including exam timetables);
- Verify the number of question paper files received from Division Processing Question Papers and sign acknowledgement of receipt;
- Update management plans to inform printing, packing and distribution processes (timeframes, delivery dates, printing information);
- Administer the digipath process for routing print jobs;
- Report to supervisor (daily);
- Oversee that the printing quality corresponds with what has been requested by the client;
- Signing off first proof;
- Ensure integrity of examination papers and that the security and standard operating procedures are follows;
- Ensure by means of continuous random checks that the quality of the printing work is according to specification;
- Ensure that all damaged and spoilt question papers are destroyed according to procedures.
- Administer all other printing processes (other than Question Papers): Plan and prioritise all incoming printing requests;
- Liaise with client if necessary, regarding printing request;
- Ensure that printing is done according to client specifications and within timeframes;
- Ensure by means of continuous random checks that the quality of the printing work is according to specification.
- Oversee the sealing process (question papers and other printing): Plan and prioritise sealing process requests;
- Oversee that the sealing quality corresponds with what has been requested by the client;
- Ensure by means of continuous random checks that the quality of the sealing work is according to specification.
- Administer the Storeroom: Oversee stocktaking on regular basis and ensure that stock levels are correct;
- Ensure that keeping abreast of newest technology (printing equipment and consumables);
- Responsible for the specifications and quotation regarding technology and consumables;
- Responsible for the verification of invoices;
- Ensure that invoices are sent to Division Administrative Support Services for payment.
- Administer the process for repairs and maintenance of Equipment: Responsible for quotations from service providers;
- Responsible for certifying that services rendered were satisfactory and that the supplier is entitled to payment;
- Arrange for payments.
- Responsible for Security in Printing Room/Building: Ensure security on the printing floor;
- Maintain the security system (Electronic System);
- Responsible for the monitoring security at printing room (restricted areas) (Electronic System);
- Ensure that security systems are in working condition and upgraded Regularly;
- Responsible for reporting any problems relating to the security system to management and service provider;
- Responsible for access in printing room (Access clearance);
- Responsible for keys for lock-up of the building and locks of the strongroom and storeroom.
- Responsible for software matters (Printing Equipment): Identify problem areas and arrange for corrective steps;
- Responsible for the upgrading of software;
- Responsible for submission to upgrade software;
- Send it to Management for approval.
- Supervisory: Plan and organise work of print operators;
- Continuous evaluation of staff (PERMIS);
- Performance Management (PERMIS);
- Leave Management;
- Training and development of staff in division;
- Disciplinary responsibility and corrective steps to improve performance.
Enquiries
Mr D Pretorius Tel No: (021) 467 2945
Notes
The applicants are advised to read the foreword available on the WCED website before applying for the post/s. Applications must be made via the department’s on-line E-Recruitment system. The on-line system will automatically generate a Curriculum Vitae; applicants are therefore required to ensure that their profiles are fully completed. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R338 106 per annum (Level 07)
CENTRE : Maitland
REQUIREMENTS : An appropriate degree/diploma with 3 years' relevant experience in an Examination or Educational environment or A National Senior Certificate (or
equivalent) with 6 years' relevant experience in an Examination or Educational environment. A valid driver’s licence (excluding code A/A1. Knowledge: Project
Planning; Relevant National and Provincial legislation and regulations pertaining to Finance; Relevant National and Provincial Legislation and
regulations pertaining to Human Resource Management; SA Schools Act (as revised); General and Further Education and Training Quality Assurance Act
(as revised); Relevant National and Provincial legislation pertaining to Conduct,
Administration and Management of Assessment (SC-Report 550 / NSC /
ABET); Education Department Service Delivery Charter (Batho Pele); Western
Cape Education Department Service Delivery Model; PFMA (1999) as amended; new developmental trends in the printing industry. Skills: Written and
verbal communication (at least 2 official languages of the province); Numeracy skills; Literacy skills; Team building; Motivational; Planning and organizing;
People management skills; Computer literacy (Microsoft Office); Writing.
DUTIES : Administer the Printing Process regarding question Papers: Plan and Prioritise question papers according to the Project Plan (including exam timetables);
Verify the number of question paper files received from Division Processing
Question Papers and sign acknowledgement of receipt; Update management plans to inform printing, packing and distribution processes (timeframes,
delivery dates, printing information); Administer the digipath process for routing print jobs; Report to supervisor (daily); Oversee that the printing quality
corresponds with what has been requested by the client; Signing off first proof;
Ensure integrity of examination papers and that the security and standard operating procedures are follows; Ensure by means of continuous random
checks that the quality of the printing work is according to specification; Ensure that all damaged and spoilt question papers are destroyed according to
procedures. Administer all other printing processes (other than Question
Papers): Plan and prioritise all incoming printing requests; Liaise with client if necessary, regarding printing request; Ensure that printing is done according
to client specifications and within timeframes; Ensure by means of continuous random checks that the quality of the printing work is according to specification.
Oversee the sealing process (question papers and other printing): Plan and prioritise sealing process requests; Oversee that the sealing quality
corresponds with what has been requested by the client; Ensure by means of continuous random checks that the quality of the sealing work is according to
specification. Administer the Storeroom: Oversee stocktaking on regular basis and ensure that stock levels are correct; Ensure that keeping abreast of newest
technology (printing equipment and consumables); Responsible for the specifications and quotation regarding technology and consumables;
Responsible for the verification of invoices; Ensure that invoices are sent to
Division Administrative Support Services for payment. Administer the process for repairs and maintenance of Equipment: Responsible for quotations from
service providers; Responsible for certifying that services rendered were
satisfactory and that the supplier is entitled to payment; Arrange for payments.
Responsible for Security in Printing Room/Building: Ensure security on the printing floor; Maintain the security system (Electronic System); Responsible
for the monitoring security at printing room (restricted areas) (Electronic
System); Ensure that security systems are in working condition and upgraded
Regularly; Responsible for reporting any problems relating to the security system to management and service provider; Responsible for access in
printing room (Access clearance); Responsible for keys for lock-up of the building and locks of the strongroom and storeroom. Responsible for software
matters (Printing Equipment): Identify problem areas and arrange for corrective steps; Responsible for the upgrading of software; Responsible for submission
to upgrade software; Send it to Management for approval. Supervisory: Plan and organise work of print operators; Continuous evaluation of staff (PERMIS);
Performance Management (PERMIS); Leave Management; Training and development of staff in division; Disciplinary responsibility and corrective steps
to improve performance.
ENQUIRIES : Mr D Pretorius Tel No: (021) 467 2945
Official source
This vacancy was imported from DPSA Circular 25 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.