Circular 27 of 2026 · Post 27/71
ASSISTANT DIRECTOR: RECORDS MANAGEMENT
Department of Public Service and Administration (DPSA)
- LevelLevel 09
- AdvertCombined vacancy information
Closing date: 16 days remaining
Job details
- Circular
- 27 of 2026
- Page No.
- 3–4
- Circular Post
- 27/71
- Department
- Department of Public Service and Administration (DPSA)
- Closing date
- 18 August 2026
About this vacancy
This advert contains combined vacancy information. Review the source-supplied values below; they are not automatically paired into individual positions.
Applications close on 18 August 2026.
Application and salary information
Salary
R487 197 per annum (Level 09). Annual progression up to a maximum salary of R573 897 is possible, subject to satisfactory performance.
Application route
Complete submission instructions are provided under How to apply.
Vacancy information
This advert contains combined vacancy information. Values are shown as supplied and are not paired into positions unless the source stores that relationship explicitly.
- Centre
- Pretoria
- Salary information
- R487 197 per annum (Level 09). Annual progression up to a maximum salary of R573 897 is possible, subject to satisfactory performance.
Requirements
- A Senior Certificate, a minimum qualification at NQF Level 6 in Records Management / Information Management / Science / Knowledge Management / Public Management / Public Administration as recognised by SAQA.
- Minimum 2 years’ supervisory experience.
- A minimum of 3 years’ experience in a records management environment.
- Knowledge Section 13(5) of the National Archives and Records Service Act, 1996, as amended;
- Personal Information Protection Act (POPIA);
- Minimum Information Security Standards (MISS); proficiency in Electronic Records Management Systems (ERMS); knowledge of environmental practices; and knowledge of relevant statutory and regulatory frameworks governing records management.
- Attributes: professionalism, flexibility, resourcefulness, ability to work under stressful situations and pressure, trustworthiness, hard work, ability to work independently, teamwork and self-motivation.
- Generic skills: interpersonal skills, patience, problemsolving skills, analytical skills, administrative skills, organisational skills, meticulousness, planning and time management, influencing, managing performance, managing people, accuracy and attention to details, capability of prioritising, ability to maintain the integrity of information and computer literacy.
- Management Skills: Management skills, communication skills, decision-making skills, leadership skills, change management, project management, people management, policy analysis and development.
- Technical skills: Record management principles, contract management and a driver's licence.
Duties
- Develop, review, implement and monitor Records Management policies, guidelines and procedure manuals.
- Conduct research/benchmark on records management procedure manual, policies, and guidelines.
- Conduct awareness on approved records management policies and filing system.
- Provide reproduction, administer and safeguard documents.
- Supervise the rendering of Messenger services and Mailroom services.
- Monitor service level agreements of contracts.
- Compile quarterly contracts performance management report.
- Provide records classification, indexing services, records keeping systems and disposal programme.
- Maintain the approved filling system and records storage systems.
- Ensuring that all electronic records are managed according to the requirements of the National Archives and good governance.
- Provide support in all the Operational, Systems and Processes of the Directorate.
- Address all audit findings by the approved due dates.
Enquiries
Mr. J.M. Mkhatshwa Tel No: (012) 336 1595.
How to apply
Where and how to submit your application.
quoting the reference number must be addressed to Mr. Thabang Ntsiko. Applications must be posted to the Department of Public Service and Administration, Private Bag X916, Pretoria, 0001, or delivered to 546 Edmond Street, Batho Pele House, cnr. Edmond and Hamilton Street, Pretoria, Arcadia 0083, or emailed. E-mail your application to Advert162026@dpsa.gov.za
Notes and Z83 guidance
- Applications must quote the relevant reference number and consist of: A fully completed and signed NEW Z83 form which can be downloaded at https://www.dpsa.gov.za/newsroom/psvc/.’’From 1 January 2021 should an application be received using the incorrect application for employment (Z83), it will not be considered”, a recent comprehensive CV; contactable referees (telephone numbers and email addresses must be indicated); Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and a detailed curriculum vitae (Only shortlisted candidates will be required to submit certified documents, all nonSA citizens must attach a copy of proof of permanent residence in South Africa on or before the day of the interviews). Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
- All shortlisted candidates will be subjected to personnel suitability checks on criminal records, citizenship verification, financial records, qualification verification and applicants could be required to provide consent for access to their social media accounts.
- Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application was unsuccessful.
- All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
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Official source
This vacancy was imported from DPSA Circular 27 of 2026 for reference.
Disclaimer: SA Gov Jobs is an independent job information service and is not a government department. This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.
Original Text
POST 27/71 : ASSISTANT DIRECTOR: RECORDS MANAGEMENT REF NO: DPSA 16/2026
SALARY : R487 197 per annum (Level 09). Annual progression up to a maximum salary of R573 897 is possible, subject to satisfactory performance.
CENTRE : Pretoria
REQUIREMENTS : A Senior Certificate, a minimum qualification at NQF Level 6 in Records Management / Information Management / Science / Knowledge Management
/ Public Management / Public Administration as recognised by SAQA. Minimum
2 years’ supervisory experience. A minimum of 3 years’ experience in a records management environment. Knowledge Section 13(5) of the National Archives
and Records Service Act, 1996, as amended; Personal Information Protection
Act (POPIA); Minimum Information Security Standards (MISS); proficiency in
Electronic Records Management Systems (ERMS); knowledge of environmental practices; and knowledge of relevant statutory and regulatory
frameworks governing records management. Attributes: professionalism, flexibility, resourcefulness, ability to work under stressful situations and
pressure, trustworthiness, hard work, ability to work independently, teamwork and self-motivation. Generic skills: interpersonal skills, patience, problemsolving skills, analytical skills, administrative skills, organisational skills,
meticulousness, planning and time management, influencing, managing performance, managing people, accuracy and attention to details, capability of
prioritising, ability to maintain the integrity of information and computer literacy. Management Skills: Management skills, communication skills,
decision-making skills, leadership skills, change management, project management, people management, policy analysis and development.
Technical skills: Record management principles, contract management and a driver's licence.
DUTIES : Develop, review, implement and monitor Records Management policies, guidelines and procedure manuals. Conduct research/benchmark on records
management procedure manual, policies, and guidelines. Conduct awareness on approved records management policies and filing system. Provide
reproduction, administer and safeguard documents. Supervise the rendering
of Messenger services and Mailroom services. Monitor service level agreements of contracts. Compile quarterly contracts performance
management report. Provide records classification, indexing services, records keeping systems and disposal programme. Maintain the approved filling
system and records storage systems. Ensuring that all electronic records are managed according to the requirements of the National Archives and good
governance. Provide support in all the Operational, Systems and Processes of the Directorate. Address all audit findings by the approved due dates.
ENQUIRIES : Mr. J.M. Mkhatshwa Tel No: (012) 336 1595.
APPLICATIONS : quoting the reference number must be addressed to Mr. Thabang Ntsiko.
Applications must be posted to the Department of Public Service and
Administration, Private Bag X916, Pretoria, 0001, or delivered to 546 Edmond
Street, Batho Pele House, cnr. Edmond and Hamilton Street, Pretoria, Arcadia
0083, or emailed. E-mail your application to Advert162026@dpsa.gov.za
SALARY : R487 197 per annum (Level 09). Annual progression up to a maximum salary of R573 897 is possible, subject to satisfactory performance.
CENTRE : Pretoria
REQUIREMENTS : A Senior Certificate, a minimum qualification at NQF Level 6 in Records Management / Information Management / Science / Knowledge Management
/ Public Management / Public Administration as recognised by SAQA. Minimum
2 years’ supervisory experience. A minimum of 3 years’ experience in a records management environment. Knowledge Section 13(5) of the National Archives
and Records Service Act, 1996, as amended; Personal Information Protection
Act (POPIA); Minimum Information Security Standards (MISS); proficiency in
Electronic Records Management Systems (ERMS); knowledge of environmental practices; and knowledge of relevant statutory and regulatory
frameworks governing records management. Attributes: professionalism, flexibility, resourcefulness, ability to work under stressful situations and
pressure, trustworthiness, hard work, ability to work independently, teamwork and self-motivation. Generic skills: interpersonal skills, patience, problemsolving skills, analytical skills, administrative skills, organisational skills,
meticulousness, planning and time management, influencing, managing performance, managing people, accuracy and attention to details, capability of
prioritising, ability to maintain the integrity of information and computer literacy. Management Skills: Management skills, communication skills,
decision-making skills, leadership skills, change management, project management, people management, policy analysis and development.
Technical skills: Record management principles, contract management and a driver's licence.
DUTIES : Develop, review, implement and monitor Records Management policies, guidelines and procedure manuals. Conduct research/benchmark on records
management procedure manual, policies, and guidelines. Conduct awareness on approved records management policies and filing system. Provide
reproduction, administer and safeguard documents. Supervise the rendering
of Messenger services and Mailroom services. Monitor service level agreements of contracts. Compile quarterly contracts performance
management report. Provide records classification, indexing services, records keeping systems and disposal programme. Maintain the approved filling
system and records storage systems. Ensuring that all electronic records are managed according to the requirements of the National Archives and good
governance. Provide support in all the Operational, Systems and Processes of the Directorate. Address all audit findings by the approved due dates.
ENQUIRIES : Mr. J.M. Mkhatshwa Tel No: (012) 336 1595.
APPLICATIONS : quoting the reference number must be addressed to Mr. Thabang Ntsiko.
Applications must be posted to the Department of Public Service and
Administration, Private Bag X916, Pretoria, 0001, or delivered to 546 Edmond
Street, Batho Pele House, cnr. Edmond and Hamilton Street, Pretoria, Arcadia
0083, or emailed. E-mail your application to Advert162026@dpsa.gov.za