The Road Accident Fund (RAF) is a critical public institution in South Africa, dedicated to providing appropriate cover to road users, rehabilitating and compensating those injured in motor vehicle accidents, and actively promoting safe road usage.
They are currently looking for two Administrative Assistants to join their team in Johannesburg, Gauteng, under a 12-month Fixed-Term Contract. This article provides an in-depth overview of these job opportunities, along with details on qualifications, key responsibilities, and tips for interested candidates.
Administrative Assistant Job Overview
- Job Title: Administrative Assistant (x2)
- Division: Operations
- Reference No: 4886
- Location: Johannesburg, Gauteng, South Africa
- Employment Type: Fixed Term Contract (12-Month)
- Target Group: Employment Equity candidates only (People with Disabilities are encouraged to apply)
- T.A.S.K Grade: 06
- Job Posting Salary: R244,732.00 annually
- Closing Date: 11 October 2024
Purpose of the Job
The purpose of the Administrative Assistant role is to provide efficient and effective administrative support to the Document Management Department of the RAF. This support will ensure smooth daily operations and assist in the seamless handling of documentation and records management within the department. The administrative assistants will also contribute towards maintaining compliance standards and adhering to internal control measures.
Key Responsibilities and Duties
1. Compliance Administration
Administrative Assistants will be expected to:
- Maintain up-to-date written documentation related to the department’s business activities.
- Ensure compliance with policies, processes, and internal standards.
- Stay informed of internal business goals to ensure that all documentation and actions align with set standards.
2. Office Coordination
- Assist in follow-ups on outstanding matters and ensure requests are handled and responded to within set timelines.
- Ensure the availability of office supplies and stationery.
- Validate and verify submitted information and documents for accurate capturing and handling.
- Allocate reference numbers and capture related documents accurately on different systems.
- Check for duplicate documents and queries, and report on them.
- Allocate matters to the responsible team members and draft letters to stakeholders as required.
3. Meeting Support
- Arrange meetings on behalf of the department, ensuring adherence to governance standards.
- Assist in taking and distributing minutes of meetings.
- Create and maintain a register to track matters that are pending or require follow-up.
- Schedule appointments and manage team diaries effectively.
4. Document and Records Management
- Administer records management and filing processes in line with the RAF filing plan.
- Ensure the filing system is always up-to-date, functional, and accessible.
- Maintain the confidentiality of all documents.
- Acknowledge the receipt of documents, apply file number allocation, record data onto the computer system, and file appropriately.
Qualifications and Experience Requirements
To be considered for this role, applicants need to meet the following requirements:
Minimum Qualification
- Matric or Grade 12 Certificate: Candidates must have successfully completed their high school education.
Experience
- Relevant 1 Year Experience: Experience in an administrative or similar environment is required. This experience will ensure that candidates are familiar with basic office operations and administrative support functions.
Key Competencies and Skills
Behavioral Competencies
- Planning, Organizing, and Coordinating Skills
- Personal Mastery and Self-Management
- Emotional Intelligence and Decision-Making Ability
- Strong Ethics and Values
- Client Service Orientation
Technical Competencies
- Proficiency in MS Word, Excel, and PowerPoint
- Strong Planning and Organizational Skills
- Good Administrative Skills
- Ability to Access Required Information Quickly
- Excellent Writing Skills
- Basic Understanding of Supply Chain Management (SCM) Processes
- Basic Financial Acumen
Why Consider This Role?
Working at the Road Accident Fund is more than just a job; it is an opportunity to make a real impact on the lives of individuals and communities across South Africa. As part of the Document Management team, the selected Administrative Assistants will play a key role in ensuring that RAF operations are supported effectively, contributing to the Fund’s mission of rehabilitating and compensating road users injured in accidents.
This role also offers candidates an opportunity to grow their skills in compliance administration, office coordination, records management, and stakeholder engagement, setting a solid foundation for career advancement in administrative support.
How to Apply
Interested candidates who meet the qualifications and experience requirements should prepare a comprehensive CV highlighting their relevant experience and submit their application by the deadline, 11 October 2024. Candidates can apply through the RAF’s official website or other designated job portals.
Additional Information
- Employment Terms: This is a Total Employment Cost package, meaning that candidates will need to structure their salary and benefits in a way that best suits their personal needs.
- Security Vetting: All prospective employees will undergo a security vetting process.
- SAQA Evaluation: It is the responsibility of candidates with foreign qualifications to have their qualifications evaluated by the South African Qualification Authority (SAQA) and provide proof of evaluation.
Learn more: What to Expect During the Security Clearance Process for Government Jobs
The Road Accident Fund subscribes to the principles of employment equity. Preference will be given to People with Disabilities in the selection process. This is in line with the RAF’s commitment to providing equal opportunities and promoting diversity within its workforce.
Applicants who have not received any correspondence from the RAF within six weeks from the closing date can consider their application unsuccessful. For any further inquiries, candidates can reach out to the RAF’s recruitment team via email or contact their Johannesburg office directly.
