Are you passionate about working in an academic environment, assisting with administrative and financial tasks, and being part of a team contributing to health policy research in South Africa? If so, WITS University has the perfect opportunity for you! The Centre for Health Policy (CHP), located at the prestigious Wits School of Public Health, is offering a 2-year contract for the role of Administrative Assistant.
Administrative Assistant Job Overview
- Job Title: Administrative Assistant
- Location: Johannesburg, South Africa
- Department: Centre for Health Policy, WITS University
- Contract Duration: 2 years
- Closing Date: 20 September 2024
Administrative Assistant Job Description
CHP is seeking an enthusiastic Administrative Assistant who is eager to contribute to a dynamic team. This position is ideal for someone who wants to grow in the field of administration and finance, offering a 2-year contract with significant opportunities for skill development. The successful candidate will receive induction and essential training in WITS software systems, including ORACLE I-Proc & Project Modules.
Responsibilities
As an Administrative Assistant, your role will involve supporting the administrative and financial teams of the Centre for Health Policy. The responsibilities will help you gain hands-on experience in both financial and general administrative tasks, crucial for any future career in the sector.
Key responsibilities include:
- Assisting Administrative and Finance Teams: You will be expected to help with day-to-day operations and administrative tasks, ensuring smooth office functions.
- Procurement: Facilitating the purchasing process for office supplies, equipment, and services.
- Publications Input: Maintaining and updating the WITS publication site with relevant data.
- Website Maintenance: Ensuring the CHP website is up-to-date with current information.
- Meeting Room Preparation: Arranging refreshments and necessary equipment for meetings.
- Supply Management: Keeping track of office supplies like groceries and stationery.
- Deliveries and Collections: Managing logistics related to deliveries and collections.
- General Office Support: This includes photocopying, filing, and data capturing.
- Asset and Equipment Maintenance: Managing and updating equipment and asset registers.
- Data Entry and Management: Capturing and maintaining data accurately for various projects.
- Payment Requests and Payroll: Preparing internal requisitions, payroll claims, and payment requests.
- Student Administration: Assisting with student-related administrative tasks, ensuring smooth coordination and record keeping.
Requirements
To apply for this Administrative Assistant vacancy, candidates need to meet the following minimum requirements:
- Matric Certificate: A matric qualification is essential for this role.
- Further Education: Currently studying or planning to pursue a post-school qualification, preferably in administration or finance.
- Basic Computer Skills: Proficiency in Microsoft Office applications like Word, Excel, and PowerPoint.
- Driver’s License: Candidates must hold a valid driver’s license with at least three years of driving experience.
- Work Experience: Any prior administrative or financial work experience will be a plus but is not mandatory.
This role is suited for someone looking to develop a career in administration, offering a unique blend of office and field experience, including financial management and student coordination responsibilities.
Why Work at CHP?
CHP offers more than just a job; it provides a vibrant environment where employees can grow professionally and make meaningful contributions to health policy in South Africa. By joining CHP, you’ll be part of a team dedicated to improving public health systems and policies through research, innovation, and community engagement. The exposure to high-level research and policy work will be invaluable for anyone aspiring to make a mark in the public health and administration fields.
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How to Apply
To apply for this exciting opportunity, candidates should submit their applications via the WITS University job portal. Please ensure that the following documents are included:
- Cover Letter: A cover letter explaining your interest in the position and how your skills and experience align with the role.
- Curriculum Vitae (CV): A detailed CV, including your contact details and the names and contact information (telephone and email) of three referees.
- Certified Qualifications: Copies of your qualifications, certified by a commissioner of oaths.
- Certified ID or Passport Copy: A certified copy of your South African ID or, if applicable, a valid passport and work permit.
- Certified Driver’s License: A certified copy of your driver’s license.
Applications must be submitted online via the WITS vacancies portal:
http://www.wits.ac.za/vacancies/
For internal applicants, please apply via the iRecruit system:
https://irec.wits.ac.za
Please note that only shortlisted candidates will be contacted for interviews.
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WITS University is committed to fostering diversity and inclusivity. In accordance with the University’s employment equity plans, preference may be given to candidates from designated groups, contributing to the representation of underrepresented communities. However, the University reserves the right not to make an appointment and to verify all details provided by applicants.
The Administrative Assistant vacancy at WITS University offers an exciting opportunity for individuals looking to build a career in administration and finance within a prestigious public health institution. The Centre for Health Policy (CHP), known for its groundbreaking research and contributions to national and international health policies, provides a dynamic and supportive environment where employees can grow professionally. By joining this team, you will gain invaluable skills, hands-on experience, and the chance to contribute to impactful work in public health.
