Are you a dynamic individual with a passion for administration and a keen eye for detail? The Sefako Makgatho Health Sciences University (SMU) is offering an exciting opportunity for an Administrative Officer position within the Department of Obstetrics and Gynaecology in the School of Medicine. This position is ideal for someone who is looking to contribute to the growth and success of a prestigious institution dedicated to training the next generation of medical and health professionals.
About Sefako Makgatho Health Sciences University
Sefako Makgatho Health Sciences University, located in Gauteng, South Africa, is a hub for medical education and research. With a renewed focus on academic excellence and innovation, SMU is committed to producing top-tier health professionals and scientists. The University is on an exciting renewal path, creating unique opportunities for individuals to join and contribute to its mission.
About the Administrative Officer Role
The Administrative Officer will play a pivotal role in ensuring the smooth operation of the Department of Obstetrics and Gynaecology. This position involves a range of responsibilities that are essential for maintaining high-performance standards within the department. The successful candidate will report directly to the Head of Department (HOD) and will be responsible for both academic and administrative support functions.
Key Responsibilities
As an Administrative Officer, you will be entrusted with a variety of tasks that are crucial for the department’s daily operations. These include:
- Class Management:
- Compiling and maintaining class lists.
- Monitoring student movement and updating staff with the latest information.
- Programme Coordination:
- Ensuring the smooth running of academic programmes.
- Coordinating the accommodation and venues for lecturers.
- Academic Administration:
- Inputting undergraduate assessment marks into the ITS system.
- Preparing management reports.
- Conducting student registration and monitoring their performance.
- Record Management:
- Administering student records and files.
- Ensuring quality assurance for official university results.
- Student Support:
- Attending to student queries and concerns.
- Providing administrative support for student exam reports and exemptions.
- Contribution to SMU Development:
- Actively participating in the improvement of institutional culture.
- Taking on additional duties as assigned by the HOD.
Qualifications and Requirements
To be considered for this role, applicants must meet the following criteria:
- Educational Background:
- Matric/Grade 12.
- A three-year diploma or degree in Office Management, Office Administration, or Records Management and Archiving.
- Experience:
- At least three years of relevant experience in office or committee administration.
- Proficiency in using the ITS system for student assessment marks.
- Experience in compiling agendas, recording minutes, and managing action lists.
- Technical Skills:
- Computer literacy (Ms Word, Excel, PowerPoint, Internet, Email).
- Experience with online platforms such as Blackboard Collaborate, Zoom, and Microsoft Teams.
Key Competencies
The ideal candidate for the Administrative Officer position should possess the following competencies:
- Technical/Professional Knowledge:
- Strong understanding of office management and academic administration.
- Attention to Detail:
- A meticulous approach to handling records and ensuring accuracy.
- Interpersonal and Communication Skills:
- Ability to communicate effectively with students, staff, and stakeholders.
- Problem-Solving and Analytical Skills:
- Ability to address issues efficiently and provide solutions.
- Teamwork:
- A strong commitment to working collaboratively with others.
Why Join SMU?
Sefako Makgatho Health Sciences University is not just a place of work; it is a community dedicated to excellence in health education. By joining SMU, you will be part of a team that is shaping the future of healthcare in South Africa. The university provides a supportive environment where employees can thrive and contribute meaningfully to the institution’s mission.
How to Apply
Interested candidates are encouraged to apply by submitting a comprehensive curriculum vitae, certified copies of all qualifications, and contact details of three referees. Applications should be sent via email to hr.recruitment3@smu.ac.za. Please ensure that you quote the reference number 79/2024/JSMP12 in your application.
Closing Date for Applications: 5 September 2024.
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For telephonic enquiries regarding conditions of service, applicants may contact (012) 521-3906. It is important to note that only short-listed candidates will be contacted. If you do not receive any correspondence within 30 days of the closing date, please consider your application unsuccessful.
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Sefako Makgatho Health Sciences University is committed to employment equity and affirmative action. The university reserves the right not to make an appointment.
This Administrative Officer Vacancy at Sefako Makgatho Health Sciences University is a golden opportunity for individuals who are passionate about administration and wish to contribute to the success of a leading educational institution. If you meet the requirements and are eager to take on this challenge, SMU invites you to apply and become part of a team dedicated to excellence in medical education.
