If you’re passionate about administration, detail-oriented, and want to be part of a dynamic environment that supports South Africa’s skills development efforts, the CHIETA Assistant Administration Job Opportunity could be the perfect fit for you! Located in KwaZulu-Natal and offered on a fixed-term contract until 31 March 2030, this role is an excellent opportunity for individuals ready to contribute to CHIETA’s Grants and Projects Business Unit.
Assistant Administration Job Overview
- Location: KwaZulu-Natal
- Contract Duration: Fixed-term until 31 March 2030
- Job Type: Full-time
About CHIETA
The Chemical Industries Education & Training Authority (CHIETA) plays a pivotal role in developing skills within South Africa’s chemical industries sector. As a key Skills Education Training Authority (SETA), CHIETA drives workplace skills development, ensuring that individuals and businesses alike benefit from structured training initiatives.
Assistant Administration Job Description
The Assistant Administrator will provide vital support to the Grants and Projects Business Unit, ensuring seamless operations. Reporting to the Regional Manager in KwaZulu-Natal, this role is integral in coordinating administrative functions, tracking progress, and supporting grant management.
Key Responsibilities
- Document Preparation and Distribution
- Ensure all required documentation is prepared, processed, and filed promptly.
- Manage administrative tasks to support project execution.
- Compliance Management
- Implement and maintain the Quality Management System within the Grants Unit.
- Ensure compliance with legislation and CHIETA policies for Workplace Skills Plans (WSPs) and Annual Training Reports (ATRs).
- Follow up on late submissions of WSPs and ensure adherence to deadlines.
- Grant Management and Monitoring
- Lead grant management projects with attention to detail.
- Track, monitor, and report on project successes and challenges.
- Risk and Resource Management
- Identify risks and report them to management.
- Ensure the cost-effective utilization of resources.
- Team Collaboration
- Build strong working relationships and support team members in achieving organizational goals.
- Problem-Solving and Innovation
- Solve challenges effectively within the scope of operations.
- Promote teamwork and collaborative solutions aligned with CHIETA’s core values.
Minimum Requirements
- An NQF Level 6 qualification or diploma in Business Administration or a related field.
- At least two years of administrative experience, preferably in a SETA environment.
Skills and Competencies
- Organizational Skills: Ability to manage time effectively and coordinate multiple tasks.
- Communication Skills: Proficiency in both oral and written communication.
- Problem-Solving: Analytical thinking to resolve issues efficiently.
- Professional Integrity: Commitment to confidentiality, ethics, and professionalism.
- Attention to Detail: Thoroughness in handling tasks and documentation.
- Teamwork: A collaborative approach to achieving organizational objectives.
- Innovation: Ability to introduce new ideas and improve existing processes.
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How to Apply
Interested candidates are invited to submit their CVs to recruitment@chieta.org.za by 21 November 2024. If you have not received feedback by 1 January 2025, please consider your application unsuccessful.
Additional Notes
- CHIETA is committed to Employment Equity, and all successful applicants will be subjected to background checks and required assessments.
- The organization adheres to the Protection of Personal Information Act (POPIA) to safeguard candidate information. By applying, candidates consent to the processing of their personal data for recruitment purposes.
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The CHIETA Assistant Administration Job Opportunity is a unique chance to work with one of South Africa’s leading SETAs, driving skills development in the chemical industries sector. If you meet the requirements and are eager to contribute to meaningful projects, this role could be your gateway to a fulfilling career. Beyond administrative tasks, you’ll play a critical role in ensuring that grants and projects align with CHIETA’s mission of empowering South Africa’s workforce.
Don’t miss this chance to be part of an innovative and impactful organization. Submit your application today and take the next step in advancing your career in administration. Together, we can make a difference!
