DEPUTY DIRECTOR: ADMIN SUPPORT AND COORINATION

DEPUTY DIRECTOR: ADMIN SUPPORT AND COORDINATION (MEC
OFFICE) POST 37/32

PROVINCIAL ADMINISTRATION: EASTERN CAPE DEPARTMENT OF COOPERATIVE GOVERNANCE AND TRADITIONAL AFFAIRS

SALARY: R811 560 – R952 485 per annum (Level 11)

CENTRE: Head Office/ Bhisho

REQUIREMENTS

National Senior Certificate plus an undergraduate Qualification (NQF level 6/7) B. Degree as recognised by SAQA in Public Administration. 3-5 years relevant experience as an Assistant Director/Junior Management level in the environment. A valid Code 8 (EB) driver’s licence. Competencies: Monitoring and evaluation Process. Reporting procedure. Strategic planning Processes. Budgeting process. Strategic reporting. Public Service Act, 1994. Public service Regulations 2001. Public Finance Management Act, 1999. Treasury regulations.

DUTIES

Coordinate the planning process for the MEC Office. Analyse reports coming from statutory bodies and identify areas of emphasis.
Organize and facilitate sessions to discuss portfolio questions and draw responses. Facilitate tabling and discussion of Directorate Operational Plans.
Ensure that Office of MEC plans is guided by statistical evidence from research conducted by various organs of the state.
Develop and implement records management policies, file plans, strategies and procedures. Coordinate records management policies to ensure compliance.
Provide registry support services in the office of the MEC. Implement the records management and file plans effectively. Coordinate the units and monitor compliance effectively.
Monitor accurate monthly and quarterly reports. Ensures the safekeeping of all documentation in the office of the Head in line with relevant legislation and policies.
Provides a secretarial/receptionist support service to the manager. Manage telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded.
In the process the job incumbent should finalise some enquiries. Ensures that office equipment e.g., Fax machines and photocopies are in good working order.
Records the engagements of the Head of office regarding arrangements. Complies realistic schedules of appointments.
Ensures the effective flow of information and documents to and from the office of the Head. Obtain inputs, collates and compiles reports, e.g.: progress reports Monthly reports Management reports.
Scrutinizes routine submissions / reports and make noted and/ or recommendations for the manager. Responds to enquiries received from internal and external stakeholders.
Coordinates and guide budgeting process and financial reporting. Facilitate identification of Head of office priorities for the MTEF.
Consolidate the budget of the Head of office for submission to the Budget Office. Prepare in-year Monitoring report for the Office.