Are you a well-organized professional with a knack for administrative work? The Greater Tzaneen Municipality is looking for a dedicated and efficient Executive Secretary to the Whip within their Corporate Services Department. This contractual position aligns with the term of the Whip and offers a competitive annual salary of R447,632.52. If you’re someone who takes pride in efficient office management and values the role of government and local council in community development, this could be the right opportunity for you.
Executive Secretary Job Overview
- Position: Executive Secretary to the Whip
- Department: Corporate Services
- Job ID: 4/2/1/007
- Post Type: Contractual (aligned with the term of the Whip)
- Salary: R447,632.52 per annum
- Location: Greater Tzaneen Municipality, Limpopo
Executive Secretary Job Purpose
The main purpose of this role is to provide general secretarial and administrative support to the office of the Whip, ensuring the office operates efficiently to meet Council objectives. Your role will be crucial in coordinating office activities and supporting the Whip in their responsibilities to the Greater Tzaneen community.
Key Responsibilities
As the Executive Secretary, you will handle various essential functions within the office. Key performance areas include:
- Reception Management: Handle all front-office duties, from welcoming visitors to managing inquiries, ensuring a professional and friendly first impression.
- General Office Administration: Oversee day-to-day office operations, including organizing documents, maintaining records, and ensuring a well-ordered workspace.
- Correspondence Management: Administer both internal and external communications to ensure messages are delivered efficiently and professionally.
- Meeting Coordination: Organize and arrange logistics for meetings, including booking venues, preparing meeting agendas, and distributing necessary documentation.
- Secretarial Typing Functions: Manage typing tasks, such as drafting correspondence, preparing reports, and handling other document preparation duties as needed.
Requirements
To apply for this position, you’ll need:
- Education: A minimum Grade 12 qualification.
- Certification: Certificate in Office Management or a relevant qualification.
- Experience: At least one (1) year of relevant experience in a similar secretarial or administrative role.
Why Work for Greater Tzaneen Municipality?
Greater Tzaneen Municipality is committed to creating an inclusive workplace and promoting equal employment opportunities. Employees at the municipality are part of a dynamic, professional, and supportive environment that values the community’s well-being and development.
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How to Apply
Interested candidates should submit the following:
- Compulsory Application Form and Indemnity Form – available at www.greatertzaneen.gov.za
- Comprehensive CV – outlining your educational background, work experience, and relevant skills.
- Copies of Certified Certificates – including qualifications and an ID copy.
Send your complete application to:
Address:
Municipal Manager
Greater Tzaneen Municipality
P.O. Box 24
TZANEEN, 0850
Important Notes for Applicants:
- Honesty and Integrity: Any fraudulent qualifications or documents will result in immediate disqualification.
- No Canvassing: Canvassing any councillor or senior official for preference will disqualify you from the selection process.
- Screening Process: Shortlisted applicants will undergo screening for criminal records or any pending cases, and qualifications will be verified.
- Response: If you are not contacted for an interview, please consider your application unsuccessful.
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The Executive Secretary to the Whip position at the Greater Tzaneen Municipality is an excellent opportunity for individuals looking to contribute to meaningful work within local government. This role not only offers a competitive salary and a dynamic work environment but also the chance to be a key player in the efficient functioning of municipal operations. By supporting the Whip’s office, you will help the Greater Tzaneen Municipality achieve its goals and serve its community effectively.
If you meet the requirements and have a passion for administrative work in the public sector, be sure to submit your application before the deadline on 08 November 2024. Don’t miss the chance to be part of a team that values professionalism, inclusivity, and community service.
