The Office of the Chief Justice (OCJ) has announced several exciting job opportunities for individuals interested in becoming a Judge’s Secretary. This role is pivotal in ensuring the smooth functioning of court operations and offers a competitive salary and significant responsibilities.
List of Judge’s Secretary Job Opportunities
1. Judge’s Secretary (Ref No: 2024/171/OCJ)
- Location: Constitutional Court, Braamfontein
- Salary: R308,154 – R362,994 per annum (Level 07)
- Contract: The successful candidate will be required to sign a performance agreement.
Requirements:
- Education: Matric/Grade 12 certificate.
- Experience: At least one (1) year of secretarial experience or experience as an office assistant in a legal environment.
- Additional Qualifications:
- A valid driver’s license.
- An LLB degree or a minimum of 20 modules completed towards an LLB, BA, or BCom Law degree will be an added advantage.
- Skills and Competencies:
- Excellent proficiency in English (verbal and written).
- Strong organizational, administrative, and interpersonal skills.
- Ability to work under pressure and meet strict deadlines.
- Customer service orientation and attention to detail.
- Proficient typing skills (including Dictaphone typing).
- Strong computer literacy (MS Word) and research skills.
Duties:
- Provide comprehensive secretarial and administrative support to the Judge.
- Prepare draft memoranda, decisions, and judgments as instructed by the Judge.
- Manage and format legal documents, including correspondence, court orders, and judgments.
- Schedule appointments, manage the Judge’s calendar, and arrange official travel and accommodation.
- Safeguard all case files, ensuring their readiness for court, and endorse files with orders made by the Judge.
- Maintain and update court records, storing them safely after proceedings.
- Accompany the Judge to court, manage the Judge’s vehicle logbook, and occasionally drive the Judge when necessary.
- Compile reports and legal documents, manage case data, and perform research as required by the Judge.
- Attend to visitors’ needs and arrange refreshments for meetings.
How to Apply:
- Contact for Technical Enquiries: Mr. J Mabena – Tel No: (011) 359 7400/7458
- Contact for HR Enquiries: Ms. K Mokgatlhe – Tel No: (011) 359 7400/7574
- Application Submission: Send applications via email to Recruitment16@judiciary.org.za.
2. Judge’s Secretary (Ref No: 2024/172/OCJ)
- Location: North West Division of the High Court
- Salary: R308,154 – R362,994 per annum (Level 07)
- Contract: The successful candidate will be required to sign a performance agreement.
- Note: This is a re-advertisement, and candidates who previously applied are encouraged to re-apply.
Requirements:
- Education: Matric certificate.
- Experience: One (1) to three (3) years of secretarial experience or experience as an office assistant in a legal environment.
- Additional Qualifications:
- A valid driver’s license.
- An LLB degree or completion of at least 20 modules towards an LLB, BA, or BCom Law degree will be considered an added advantage.
- Skills and Competencies:
- Proficiency in English (written and spoken).
- Excellent organizational and communication skills.
- Ability to work efficiently under pressure and meet strict deadlines.
- Strong typing skills, including Dictaphone typing.
- Time management, attention to detail, and confidentiality.
- Proficiency in MS Word and ability to conduct legal research.
Duties:
- Provide general secretarial and administrative duties to the Judge.
- Manage legal documents, including formatting draft decisions, judgments, and memoranda.
- Organize the Judge’s schedule, appointments, and official visits, and make travel arrangements.
- Safeguard and organize case files, ensuring files are updated and stored securely.
- Conduct digital recording of court proceedings, including after-hours urgent applications and circuit courts.
- Accompany the Judge to court and manage the Judge’s vehicle logbook.
- Assist with the Judge’s library management and updating of legal publications.
- Perform legal research as required by the Judge.
How to Apply:
- Contact for Technical/HR Enquiries: Mr. O Sebapatso – Tel No: (018) 397 7065
- Application Submission: Send applications via email to Recruitment14@judiciary.org.za.
Read more: Common Mistakes to Avoid when Filling in the Z83 Form
3. Judge’s Secretary (Ref No: 2024/170/OCJ)
- Location: Limpopo Division of the High Court, Polokwane
- Salary: R308,154 – R362,994 per annum (Level 07)
- Contract: The successful candidate will be required to sign a performance agreement.
Requirements:
- Education: Matric certificate.
- Experience: One (1) to three (3) years of secretarial experience or as an office assistant.
- Additional Qualifications:
- A valid driver’s license.
- An LLB degree or completion of at least 20 modules towards an LLB, BA, or BCom Law degree is an added advantage.
- Skills and Competencies:
- Proficiency in English (both written and spoken).
- Strong organizational and administrative abilities.
- Attention to detail and ability to work under pressure.
- Excellent typing skills (including Dictaphone typing).
- Good time management, customer service skills, and confidentiality.
- Computer literacy, particularly in MS Word, and legal research skills.
Duties:
- Provide secretarial and administrative support to the Judge.
- Type and format legal documents, such as memoranda, judgments, and decisions.
- Manage the Judge’s schedule and appointments, and arrange travel and accommodation.
- Safeguard case files, update court records, and ensure case files are properly organized.
- Record court proceedings digitally, including urgent applications and circuit court matters.
- Assist in managing the Judge’s library and updating legal reference materials.
- Drive the Judge when necessary and manage the Judge’s vehicle logbook.
- Conduct legal research and assist in the preparation of legal reports and documents.
How to Apply:
- HR Enquiries: Ms. E.M. Ramaphakela / Ms. T.P. Mudau – Tel No: (015) 495 1744/1804
- Technical Enquiries: Ms. M.M.G. Phaswane – Tel No: (015) 495 1812
- Application Submission: Send applications via email to Recruitment15@judiciary.org.za.
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How to Apply for All Positions
- Application Form: Download the New Z83 form.
- Required Documents: Submit the completed Z83 form along with a recent comprehensive CV. Contactable referees, with phone numbers and email addresses, must be provided.
- Only shortlisted candidates will be required to submit certified copies of their qualifications and other supporting documents before the interview.
- Applications sent on the old Z83 form will not be considered.
- Closing Date: Applications must be submitted by 01 November 2024.
Important Information for All Applicants:
- Applicants with foreign qualifications must submit an evaluation certificate from the South African Qualifications Authority (SAQA).
- Only shortlisted candidates will be contacted within three (3) months after the closing date. If you do not hear back within this period, please consider your application unsuccessful.
- All applications must comply with the Protection of Personal Information Act (POPIA) to ensure the confidentiality of the information provided during the recruitment process.
Working as a Judge’s Secretary at the Office of the Chief Justice offers a unique opportunity to be part of South Africa’s legal system. These roles not only provide competitive salaries and benefits but also allow you to play an essential role in the smooth functioning of the judiciary. With positions available at various locations, including Braamfontein, the North West, and Polokwane, now is the perfect time to apply if you meet the requirements.
