Legal Aid South Africa (Legal Aid SA), a key contributor to South Africa’s constitutional democracy, is inviting suitable candidates to apply for the position of Administration Manager at the Qonce Local Office. Legal Aid SA is a National Public Entity that provides quality legal services to indigent and vulnerable individuals. The organisation has a well-established national footprint across all nine provinces and boasts a Top Employer SA accreditation for 15 consecutive years.
Administration Manager Job Overview
- Ref: QON/AM/04/10/2024
- Position: Administration Manager
- Location: Qonce Local Office
- Employment Type: Permanent Position
- Salary: Level 10 (R552,081.00 per annum plus benefits)
- Application Deadline: 22 October 2024
- Contact: Thenjiwe Magazi, Tel: 041 395 9916
Administration Manager Job Description
The Administration Manager will oversee the efficient running of the Qonce Local Office’s administrative functions, ensuring compliance and operational effectiveness. The role demands a candidate with strong leadership capabilities, financial management knowledge, and the ability to navigate Legal Aid SA’s policy framework.
Key Responsibilities
The primary duties of the Administration Manager include, but are not limited to, the following:
- Office Process Management: Manage finance, human resources, communications, and legal administration processes within a matrix environment.
- Administrative Compliance: Oversee the implementation and adherence to the local office’s Manual and Standard Operating Procedures (SOPs).
- Risk and Strategy Management: Identify risks and ensure effective mitigation. Provide oversight on Business Intelligence (BI) reports for strategy implementation.
- Contract and Financial Management: Ensure the management of local office contracts for compliance and value for money. Control the use of petty cash, procurement, and payments.
- Infrastructure and Asset Management: Manage the local office’s infrastructure and fixed assets.
- Team Leadership: Lead and manage a diverse team to ensure efficiency and accountability.
- Vehicle and Fleet Management: Ensure proper management of office vehicles and fleet.
Requirements
To be considered for this role, candidates must meet the following requirements:
- Educational Qualification:
- National Senior/Matric Certificate.
- A three-year Financial Management/Accounting tertiary qualification (NQF 6/National Diploma).
- A Supply Chain Management qualification would be advantageous.
- Experience:
- At least five (5) years of administrative experience.
- Two (2) years of relevant management experience.
- Skills and Knowledge:
- Strong leadership and problem-solving skills.
- Experience in supply chain management.
- Business writing and project management skills.
- Competency in compiling and interpreting reports and statistics.
- Working knowledge of relevant statutes, such as the Constitution, PFMA, and Legal Aid SA Act.
- Knowledge of employment-related Acts and electronic systems.
- Additional Requirements:
- A valid driver’s licence.
- Ability to develop and implement operational plans.
- Resource and risk management skills.
Why Join Legal Aid SA?
Legal Aid SA is known for providing an inspiring workplace that offers growth opportunities and career development. The organization is a credible employer of choice, providing a solid Employee Value Proposition (EVP) which includes competitive benefits and a supportive work environment.
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How to Apply
Candidates who meet the above requirements are encouraged to submit a comprehensive CV by 22 October 2024. Ensure that the reference number QON/AM/04/10/2024 is included in the subject line of your email application. Send your application to ECRecruit@legal-aid.co.za or apply online at Legal Aid SA’s Careers Portal.
Note: If you have not been contacted within two months of your application, please consider your application unsuccessful.
This position is a re-advertisement, and applicants who applied previously are encouraged to re-apply.
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Legal Aid SA is committed to achieving equity in the workplace. The organization’s recruitment decisions will be informed by its Employment Equity Plan, which aims to promote representivity across race, gender, and disability categories. Legal Aid SA reserves the right to withdraw this post or not make an appointment, if doing so would best serve its interests.
This Administration Manager position offers a rewarding opportunity to join a reputable organization dedicated to promoting justice and supporting constitutional democracy in South Africa. If you meet the requirements and are passionate about making a difference, Legal Aid SA welcomes your application.
