Are you a detail-oriented professional with a passion for payroll administration? Do you have experience handling salary payments, deductions, and benefits while ensuring compliance with tax regulations? The University of the Western Cape (UWC) is looking for a skilled Payroll Administrative Officer to join its Human Resources Department on a fixed-term contract from April 1, 2025, to December 31, 2025.
Payroll Administrative Officer Job Overview
- Position Title: Administrative Officer: Payroll (Contract)
- Post Number: SD93
- Department: Human Resources
- Contract Type: Fixed-Term (April 1, 2025 – December 31, 2025)
- Location: Main Campus, Bellville, Western Cape, South Africa
- Closing Date: March 5, 2025
About the University of the Western Cape (UWC)
The University of the Western Cape is known for its commitment to academic excellence, transformation, and social justice. Located in Bellville, Western Cape, UWC is a diverse and dynamic institution that plays a significant role in shaping higher education in South Africa. The university prides itself on fostering an inclusive environment where innovation and excellence thrive.
Key Responsibilities
As the Payroll Administrative Officer, you will report directly to the Manager: Payroll and be responsible for maintaining accurate payroll records and ensuring timely salary processing. Some of your primary duties will include:
Payroll Processing
- Ensure accurate and timely payroll processing, including salaries, deductions, and benefits.
- Process staff documentation related to payroll while ensuring compliance with internal policies.
- Maintain confidential payroll records in accordance with company policies.
Work-Study Payments & Staff Rebates
- Upload and process Work-Study student payments and tuition deductions.
- Approve and process staff rebates, ensuring compliance with university policies.
Compliance & Liaison
- Communicate with SARS, governmental agencies, and financial institutions to meet statutory obligations.
- Assist with payroll system audits to identify and resolve discrepancies.
Training & Support
- Provide training and support on payroll systems and processes.
- Work closely with the Finance Department to reconcile payroll-related accounts.
Stakeholder Engagement
- Address payroll-related inquiries and resolve concerns professionally.
- Stay updated on payroll legislation, tax regulations, and best practices to ensure efficiency.
Minimum Requirements
To qualify for this exciting role, you must meet the following criteria:
Education & Qualifications
- A relevant post-matric qualification in Accounting, Payroll, or a related field (NQF Level 6).
Experience
- At least two (2) years of experience in payroll administration.
Added Advantages
Your application will stand out if you have:
- Experience in a South African Higher Education Institution.
- Professional accreditation (e.g., SARA, SAPA, or an equivalent payroll/accounting body).
- Experience with payroll software (ITS, SAP, or PeopleSoft).
- Knowledge of South African tax laws and payroll regulations.
Skills & Competencies
As a Payroll Administrative Officer, you will need:
- Strong analytical and problem-solving skills.
- Excellent time management and the ability to meet deadlines.
- A high level of accuracy when processing payroll information.
- The ability to handle confidential data with discretion.
- Proficiency in Microsoft Office Suite (Excel, Word, etc.).
- Strong communication and interpersonal skills to interact with staff and external stakeholders.
- The ability to work independently as well as collaborate in a team.
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How to Apply
Interested candidates are encouraged to apply online before the closing date. To be considered for this role, please submit:
- A detailed CV (including three contactable referees).
- A cover letter motivating your suitability for the position.
- A copy of your highest qualification.
By applying, you consent to UWC sharing your application with relevant university stakeholders.
Employment Equity Considerations: UWC is committed to diversifying its workforce. Preference will be given to suitably qualified applicants from designated groups, in line with the University’s Employment Equity Targets.
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Why Join UWC?
- Be part of a leading institution known for its contribution to South African higher education.
- Work in a diverse and inclusive environment.
- Gain valuable payroll experience in a large-scale organization.
- Receive professional growth opportunities and career development support.
This is a great opportunity to build your payroll administration career at one of South Africa’s most respected universities.
