Are you an organized individual with administrative expertise? The Western Cape Department of Economic Development and Tourism (DEDAT) is currently offering an exciting Personal Assistant: Red Tape Reduction (Ref No. DEDAT 28/2024) position. This permanent role offers not only a competitive salary but also the opportunity to support senior management in making impactful changes within the province. With its Top Employer Certified recognition, the department promises an engaging work environment focused on professional growth and development.
Personal Assistant Job Overview
- Position: Personal Assistant: Red Tape Reduction (Ref No. DEDAT 28/2024)
- Reference Number: WCG241114-3
- Tracking Number: DEDAT 28/2024
- Department: Department of Economic Development and Tourism
- Salary Level: 7 (R308,154 per annum)
- Location: CBD – Cape Town, Western Cape, South Africa
- Job Type: Permanent
- Enquiries: Ms. M Ellis | 📞 (083) 565 1867
- Closing Date: 27 January 2025
Purpose of the Personal Assistant Role
The Personal Assistant will provide essential secretarial and administrative support services to senior management. This includes organizing meetings, handling records, managing budgets, and supporting departmental processes to ensure smooth operations.
This role is particularly crucial in supporting Red Tape Reduction initiatives, which aim to simplify administrative processes and improve service delivery for businesses and individuals in the Western Cape.
Minimum Requirements
To qualify, applicants must meet the following:
- Education:
- Grade 12 (Senior Certificate) or equivalent qualification.
- An accredited Secretarial Diploma or Administrative Qualification at NQF Level 5 or higher.
- Certificate of completion for qualifications must be provided.
- Experience:
- At least 3 years of experience in secretarial or administrative support roles, specifically supporting management or senior management.
- Recommendations:
- Strong experience in systems, data, and reporting across various stakeholders.
Key Performance Areas
As a Personal Assistant, your responsibilities will include:
- Administrative Support Services:
- Maintain efficient record management systems.
- Handle procurement of goods and services.
- Secretarial and Receptionist Duties:
- Manage communication on behalf of the manager.
- Handle incoming and outgoing correspondence.
- Meeting Support:
- Prepare agendas and documents for meetings.
- Record and distribute minutes.
- Budget Administration:
- Assist the manager in managing their budget.
- Policy Compliance:
- Study relevant public service policies and departmental prescripts to ensure compliance.
Key Competencies and Skills
To succeed in this role, you will need:
- Knowledge:
- Relevant legislation, policies, and procedures.
- Basic financial administration.
- Advanced software knowledge, including MS Office.
- Skills:
- Computer Literacy: Proficient in MS Office.
- Communication: Excellent verbal and written skills.
- Research and Analysis: Ability to interpret and analyze documents.
- Judgment and Decision-Making: Make sound decisions under pressure.
- Personal Traits:
- Ability to work efficiently under pressure.
- Strong organizational skills.
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Remuneration and Benefits
This position is classified under Salary Level 7, offering a remuneration package of R308,154 per annum. Additional service benefits may include:
- Medical Assistance
- Housing Assistance
- Pension-Fund Contributions
These benefits are governed by applicable prescripts or collective agreements.
Additional Notes
- Shortlisted candidates must submit documents for verification, including criminal record checks.
- Practical tests, interviews, and competency assessments will form part of the selection process.
- Employment references will be conducted.
- Applications must be submitted online by the closing date—no late submissions will be accepted.
For assistance with technical issues during your application, contact the helpline at 0861 370 214 (available Monday to Friday, 08:00–16:00).
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How to Apply
To apply for this role, visit the Western Cape Government Careers page and use Reference Number WCG241114-3 to find the job listing. Ensure your application includes all relevant documentation, including your qualifications and employment history.
In conclusion, the Personal Assistant: Red Tape Reduction position at the Western Cape Department of Economic Development and Tourism offers a unique opportunity for organized individuals with administrative expertise to contribute to meaningful change within the province. With a competitive salary, a supportive work environment, and the chance to work alongside senior management, this role is ideal for those seeking professional growth in public service. If you meet the qualifications and have the required experience, don’t miss out on this opportunity to make a real impact.
