Are you an experienced administrative professional looking for an opportunity to contribute to South Africa’s traditional affairs? The Department of Traditional Affairs invites applications for the position of Personal Assistant within the Institutional Support & Coordination Branch. This is a unique chance to work in a role that not only demands your administrative skills but also offers the opportunity to support senior management in a department dedicated to preserving and promoting South Africa’s rich cultural heritage.
Personal Assistant Job Overview
- Position: Personal Assistant (Institutional Support & Coordination)
- Reference Number: 2024/14
- Salary: R308,154 per annum
- Location: Pretoria
- Closing Date: 30 August 2024
Key Responsibilities
As a Personal Assistant within the Department of Traditional Affairs, you will be entrusted with a wide range of responsibilities aimed at ensuring the smooth operation of the Institutional Support & Coordination Branch. Your duties will include:
- Office Management and Administration:
- Develop and manage an efficient filing system and document flow within the branch.
- Receive, record, and distribute documents, ensuring all paperwork is properly filed and managed.
- Establish effective document tracking systems to maintain organizational efficiency.
- Secretarial Support:
- Coordinate and prepare documentation for meetings and workshops.
- Compile minutes and reports, draft memoranda, and manage other correspondence.
- Manage the diary of the Branch Manager, ensuring appointments are well-coordinated and recorded.
- Administrative Support:
- Ensure the smooth flow of information and documents to and from the office.
- Safeguard all documentation in line with relevant legislation and policies.
- Compile reports such as progress reports, monthly reports, and management reports.
- Handle inquiries from both internal and external stakeholders.
- Arrange logistics for travel, meetings, workshops, and conferences.
- Communication and Coordination:
- Manage telephone and communication systems within the office.
- Purchase and order stationery and equipment, and manage inventory within the unit.
- Provide administrative support by scrutinizing documents, recording meeting minutes, and preparing briefing notes for the Branch Manager.
Requirements
To be considered for this Personal Assistant role, you must meet the following requirements:
- A National Diploma in Office Administration, Public Management, or a relevant qualification at NQF level 6/7.
- 3-5 years of experience in providing administrative support to a senior manager.
- Excellent communication skills with the ability to interact effectively with people at various levels and from different backgrounds.
- Proficiency in office management, secretarial functions, and administrative systems.
- Strong organizational skills, good telephone etiquette, and integrity.
Application Process
Interested candidates must apply using the NEW Z83 form, Download the Z83 Government Application Form. The application form should be signed, and all applications must be accompanied by a detailed CV. It is essential to quote the relevant reference number (2024/14) in your application.
Applications can be submitted in the following ways:
- Post: Director: Human Resource Management, Department of Traditional Affairs, Private Bag X22, Arcadia, 0083.
- Hand Delivery: 509 Pretorius Street, Arcadia, 2nd Floor, Pencardia 1 Building.
- Email: DTARecruitment@cogta.gov.za.
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Important Notes
- Security Clearance: The successful candidate’s appointment will be subject to a security clearance process and verification of educational qualifications.
- Application Form: Only the NEW Z83 form will be accepted. Applications using the incorrect form will not be considered.
- Shortlisting: Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents before the interview date.
- Incomplete Applications: Incomplete applications or those received after the closing date will not be considered.
- Correspondence: Due to the anticipated volume of applications, correspondence will be limited to shortlisted candidates only. If you have not been contacted within three months of the closing date, please consider your application unsuccessful.
- Employment Equity: Persons with disabilities are strongly encouraged to apply.
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Contact Information
For any inquiries regarding this position, please contact Ms. T Shandu at (012) 336 0783.
The Department of Traditional Affairs is committed to promoting equity in the workplace by ensuring that its workforce reflects the diverse population of South Africa. This commitment extends to race, gender, and disability. The department encourages applications from Whites, Coloureds, Indians, youth, and persons with disabilities to ensure representivity in line with the department’s Employment Equity plan. If you are a qualified individual from one of these groups, your application will be given special consideration.
This position as a Personal Assistant within the Department of Traditional Affairs offers a valuable opportunity for an experienced administrative professional to make a meaningful impact within the South African public service. By joining the Institutional Support & Coordination Branch, you will play a crucial role in supporting senior management and contributing to the department’s mission of preserving and promoting the nation’s cultural heritage.
