To assist the Director of Transport Administration and Licencing, the Western Cape Mobility Department is accepting applicants for the role of Personal Assistant. The ideal candidate for this permanent role in the Cape Town CBD would be someone who is qualified and capable of handling secretarial and administrative support duties. This position is ideal for you if you can work well under pressure, handle inconsistent hours, and meet deadlines.
Personal Assistant Job Details
- Closing Date: 8th July 2024
- Reference Number: WCG240603-7
- Tracking Number: WCMD 25/2024
- Job Title: Personal Assistant: Transport Administration and Licensing, Ref No. WCMD 25/2024
- Department: Western Cape Mobility Department
- Salary Level: 7
- Location: Cape Town, CBD, Western Cape, South Africa
- Enquiries: Mr. RW Barreiro at (021) 483 2061
- Job Type: Permanent
Personal Assistant Job Purpose
The Western Cape Mobility Department seeks a suitably qualified and competent individual to provide secretarial support to the Director: Transport Administration and Licensing. The successful candidate must be capable of working under pressure, willing to work irregular hours, and able to meet tight deadlines.
Minimum Requirements
Key Requirements:
To qualify for the Personal Assistant position, applicants must meet the following requirements:
- Grade 12 (Senior Certificate or equivalent qualification)
- Accredited secretarial diploma and/or administrative qualification at NQF level 5 or higher tertiary qualification
- Minimum of 3 years’ experience in providing support services to management or senior management
Competencies:
- Knowledge of relevant legislation, policies, prescripts, and procedures
- Office administration, database management, and information and records management
- Procurement processes and basic financial administration
- Understanding of government functioning, systems, and processes
- Proficiency in general information support systems such as BAS and MYTRACK
Skills:
- Language and computer literacy
- Sound organizational skills
- Good interpersonal and written communication skills
- Client liaison and networking abilities
- Report writing, research, and problem-solving skills
- Good telephone etiquette and high reliability
- Ability to communicate with people at different levels and from diverse backgrounds
- Tact and discretion in handling sensitive information
- Good grooming and presentation
- Self-management and motivation
Key Performance Areas
Responsibilities:
- Provide secretarial/receptionist support to the Director
- Render administrative support services
- Assist the Director with meeting arrangements and preparations
- Support the administration of the Director’s budget
- Study and apply relevant public service and departmental prescripts/policies
Remuneration
- Salary: R 308 154 per annum (Salary level 7)
- Service Benefits: Qualifying employees may receive medical assistance, housing assistance, pension-fund contributions, etc., as per applicable prescripts or collective agreements.
Additional Notes
- Verification and Vetting: Shortlisted candidates will be required to submit documentation for verification purposes and undergo criminal record vetting.
- Interview Process: Candidates will need to attend interviews and may undergo competency assessments/proficiency tests.
- Employment References: By applying, candidates consent to the Western Cape Government contacting previous employers for employment references, including inquiries about disciplinary records and reasons for leaving.
- Technical Support: For assistance with online applications, contact the helpline at 086 137 0214 (Monday to Friday, 08:00 to 16:00).
- Application Deadline: Ensure your application is submitted before the closing date, as late applications will not be considered.
How to Apply
To apply for the Personal Assistant position, ensure you meet the minimum requirements and submit your application online by the closing date of 8th July 2024.
Click on this link to apply for the Personal Assistant position: Apply Here
For any queries related to the position, contact Mr. RW Barreiro at (021) 483 2061.
Conclusion
For those with a love for administrative support and public service, the Western Cape Mobility Department’s Personal Assistant position offers a fulfilling opportunity. Opportunities for professional growth, a friendly work atmosphere, and a competitive remuneration are offered by this role. Apply today to join the Western Cape Government’s most important team if you are committed, well-organized, and prepared to help the Transport Administration and Licencing Director’s office run smoothly.
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