The Western Cape Department of Social Development is looking for a dedicated and efficient individual to join their team as a Registry Clerk in Worcester, Western Cape. This permanent position offers a stable career path for individuals who are well-organized, detail-oriented, and capable of handling administrative duties efficiently.
If you have a Grade 12 certificate and a keen interest in registry and logistical services, this could be your opportunity to contribute to the vital work done by the Department of Social Development.
Registry Clerk Job Details
- Job Title: Registry Clerk: Logistical Services (Cape Winelands/Overberg Region)
- Reference Number: DSD 03/2025
- Tracking Number: WCG250120-8
- Location: Worcester, Western Cape, South Africa
- Job Type: Permanent
- Salary: R216,417 per annum (Salary Level 5)
- Closing Date for Applications: 3 March 2025
- Enquiries Contact: Ms. E Heydenrych at (023) 348 5400
Job Purpose
The primary goal of this position is to provide registry services within the Western Cape Department of Social Development. The successful candidate will be responsible for maintaining an efficient record management system, ensuring that all documents are handled correctly and stored safely.
This role is crucial to the effective functioning of the department, as accurate record-keeping is essential for smooth administrative processes.
Minimum Requirements
To be considered for this position, candidates must have:
- A Grade 12 certificate (Senior Certificate or equivalent qualification).
- A valid Code B (or higher) driver’s license is recommended but not required.
Note: People with disabilities that restrict their ability to drive but have reasonable access to transport may also apply.
Key Responsibilities
As a Registry Clerk, you will be responsible for:
- Providing Registry Counter Services
- Assisting clients with inquiries.
- Handling telephonic and other registry-related inquiries.
- Receiving and registering hand-delivered mail and files.
- Handling Incoming and Outgoing Correspondence
- Receiving, sorting, registering, and dispatching mail.
- Distributing notices regarding registry services.
- Managing Filing and Record Keeping
- Opening and closing files according to the record classification system.
- Filing, storing, tracing, and retrieving documents both manually and electronically.
- Completing index cards for all files.
- Operating Office Machines
- Managing office equipment related to registry functions.
- Maintaining a franking machine register for processing mail.
- Document Processing for Archiving and Disposal
- Scanning documents electronically.
- Sorting and packaging files for archiving and distribution.
Skills & Competencies Required
To excel in this role, candidates should possess:
- A solid understanding of registry duties and administrative practices.
- Knowledge of the legislative framework governing the Public Service.
- Familiarity with document storage and retrieval procedures.
- Proven computer literacy (proficiency in Microsoft Office and electronic document management systems).
- Strong verbal and written communication skills.
- Planning and organizational skills.
- Problem-solving abilities.
Read more: PSV Circular 05 of 2025: Available Government Vacancies in South Africa 2025
Salary & Benefits
The successful candidate will receive a salary of R216,417 per annum (Level 5).
Additional service benefits may include:
- Medical assistance
- Housing assistance
- Pension fund contributions
- Other benefits as per collective agreements
Important Notes for Applicants
- Shortlisted candidates will undergo a selection process, including:
- Document verification
- Criminal record vetting
- Practical assessments and interviews
- Potential competency/proficiency tests
- The selection process will be conducted in line with Employment Equity (EE) targets set by the department.
- By applying, candidates consent to the Western Cape Government contacting their previous employers for references, including inquiries about disciplinary records and reasons for leaving past positions.
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How to Apply
Interested candidates can apply online via the Western Cape Government e-Recruitment portal. Ensure that all necessary documents are submitted before the closing date.
Need Help with Your Application?
- For technical issues with the online application system, call 0861 370 214 (Monday to Friday, 08:00 to 16:00).
- For questions about the job itself, contact Ms. E Heydenrych at (023) 348 5400
The Registry Clerk Job Opportunity at the Western Cape Department of Social Development is an excellent chance for individuals seeking a stable career in administration and registry services within the public sector. With a Grade 12 qualification, strong organizational skills, and a keen eye for detail, you can play a crucial role in supporting the department’s administrative functions in the Cape Winelands/Overberg Region.
