Are you an experienced administrative professional looking for a rewarding opportunity in the higher education sector? The University of Fort Hare invites suitably qualified and skilled candidates to apply for the position of Senior Administrator in the Office of the Deputy Vice-Chancellor: Teaching and Learning. This is a 12-month fixed-term contract based in the Eastern Cape.
Position Details
- Job Title: Senior Administrator in the Office of the DVC: Teaching and Learning
- Location: Eastern Cape, South Africa
- Contract Type: Fixed Term (12 months)
- Reference Number: EC000597
- Closing Date: 3 March 2025
- Employment Type: Non-Academic
About the University of Fort Hare
The University of Fort Hare (UFH) is a prestigious African institution known for its commitment to excellence in teaching, research, and service to the community. With a rich history in producing some of Africa’s greatest leaders, UFH continues to uphold its mission of fostering innovation, knowledge, and progress in higher education.
Minimum Requirements
To be eligible for this role, candidates must meet the following requirements:
- Educational Qualification: A qualification in Office Management, Administration, or a related field (NQF Level 7).
- Work Experience:
- A minimum of three years’ experience in office management and administration support at a senior level.
- At least three years’ experience working at a higher education institution.
- Skills & Competencies:
- Strong organizational and administrative skills.
- Excellent communication and interpersonal skills.
- Ability to work in a highly professional and confidential environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Time management and ability to work under pressure.
Key Responsibilities
The Senior Administrator will play a crucial role in ensuring the efficient operation of the Office of the Deputy Vice-Chancellor (DVC) for Teaching and Learning. The key duties include:
- Office Administration & Secretarial Support
- Act as Personal Assistant (PA) to the DVC: Teaching and Learning.
- Manage the DVC’s office and diary, ensuring effective scheduling and prioritization.
- Handle correspondence, documents, and official communications.
- Stakeholder Engagement & Communication
- Maintain relationships with internal and external stakeholders.
- Serve as the main contact point between the DVC’s office and various university departments.
- Meetings & Event Coordination
- Organize and manage departmental meetings and events.
- Prepare and distribute agendas, minutes, and reports for relevant meetings.
- Administrative Duties & Faculty Support
- Support administrative duties related to the departments, Heads of Department (HODs), and faculty events.
- Assist with resource mobilization activities in collaboration with the DVC.
- Travel & Logistics Management
- Manage local and international travel bookings for the DVC.
- Ensure smooth execution of travel plans, accommodation, and transport logistics.
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How to Apply
Interested candidates who meet the eligibility criteria are invited to submit their applications online.
Steps to Apply:
- Visit the official UFH job portal: ufh.ac.za/jobs
- Submit the following documents:
- Motivation letter detailing why you are the ideal candidate.
- Comprehensive CV with relevant work experience and qualifications.
- Certified copies of ID/passport, educational certificates, and three work-related references.
Important Notes:
- Applications must clearly indicate the job title on the subject line.
- No faxes or walk-in applications will be accepted.
- Ensure that all applications are submitted before the closing date.
- Only shortlisted candidates will be contacted.
For queries and additional information, contact:
- Ms. Andisiwe Sonjica – asonjica@ufh.ac.za
- Phone: 043 704 7190
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The Senior Administrator position at the University of Fort Hare offers a unique opportunity for a skilled administrative professional to contribute to the efficient operations of the Office of the Deputy Vice-Chancellor: Teaching and Learning. This role is ideal for individuals with strong organizational skills, experience in higher education administration, and the ability to manage complex office functions and stakeholder relations.
