Rand Water, a leading water utility company in South Africa, is offering an exciting permanent opportunity for an experienced and highly skilled Secretary – K Band to join their Finance Shared Services division. The position is based at the Rietvlei Site in Glenvista, Gauteng.
This role is ideal for candidates with a solid administrative and secretarial background, particularly those familiar with SAP systems and advanced office management processes.
Secretary Details
- Closing Date: 27 December 2024
- Reference Number: RAN241213-1
- Location: Glenvista, Gauteng (Rietvlei Site)
- Portfolio: Finance
Position Overview
The Secretary will provide professional, efficient, and effective secretarial and administrative support to the Finance Shared Services Manager (FSSM) and associated departments within the division. The successful candidate will be a key support figure, ensuring the smooth operation of the office, effective communication, and the seamless execution of duties within Finance Shared Services.
Minimum Requirements
- Matric with a Secretarial/Administrative Certificate.
- A minimum of 3-5 years’ experience in an administrative or secretarial role.
- SAP knowledge is essential.
- Advanced MS Office Suite skills, particularly Word, Excel, and PowerPoint.
Primary Duties and Responsibilities
- Diary and Office Management
- Manage and maintain the Finance Shared Services Manager’s diary effectively.
- Ensure all meetings, deadlines, and tasks are scheduled and prioritized.
- Organize and coordinate monthly or quarterly departmental meetings.
- Administrative and Secretarial Support
- Provide reception services, including handling telephone calls, correspondence, and emails.
- Type, review, and proofread documents, including reports, letters, and memos.
- Conduct quality assurance checks to ensure all documents adhere to Rand Water’s Corporate Identity and standards.
- Reporting and Meeting Coordination
- Prepare and submit reports for TMC, EXCO, Board, and subcommittees.
- Organize meetings, conferences, and events for Finance Shared Services.
- Take, type, and distribute accurate minutes of meetings.
- Customer and Stakeholder Liaison
- Maintain professional and effective relationships with internal and external stakeholders.
- Respond to queries and requests promptly, ensuring customer satisfaction.
- Resource and Budget Management
- Track departmental budgets, focusing on expenditures such as stationery and supplies.
- Order and manage stationery, ensuring adequate availability at all times.
- Arrange travel requirements, including flights, accommodation, and transport, in coordination with the travel administrator.
- SAP Administration
- Utilize SAP for creating purchase requisitions, reservations, and receipting purchase orders.
- Maintain accurate financial records and assist with budget tracking.
- General Office Management
- Implement and maintain effective filing systems and databases.
- Perform general office tasks such as photocopying, faxing, and organizing departmental files.
Key Knowledge Areas
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- SAP system knowledge.
- Public relations and professional communication.
- Basic understanding of budget management and financial tracking.
- Presentation and graph preparation skills.
- Typing, minute-taking, and record-keeping expertise.
Skills and Competencies
- Communication Skills: Exceptional verbal and written communication abilities.
- Organizational Skills: Strong planning, organizing, and multitasking capabilities.
- Interpersonal Skills: The ability to build strong working relationships with people at all levels.
- Problem-Solving Skills: Effective analytical thinking for resolving challenges.
- Attention to Detail: Ensuring accuracy in typing, documentation, and reporting.
- Professionalism: High level of telephone etiquette and business courtesy.
Ideal Attitudes and Attributes
- Ability to work effectively under pressure and meet strict deadlines.
- High level of confidentiality and trustworthiness.
- Performance-driven with a positive “can-do” attitude.
- Strong sense of urgency and accountability.
- Willingness to continuously improve processes and approaches.
- A team player with a professional demeanor.
Why Join Rand Water?
Rand Water is renowned for its role in providing sustainable water solutions in South Africa. As a Secretary in the Finance Shared Services division, you will work in a professional environment that values growth, innovation, and excellence. The role offers stability, opportunities for professional development, and a chance to contribute to the efficient operation of a critical business unit.
How to apply
Qualified candidates are encouraged to apply for this opportunity to play a key role in Rand Water’s Finance Shared Services division.
The Secretary – K Band role at Rand Water presents an excellent opportunity for experienced administrative professionals to contribute to a critical division within a leading South African water utility company. With a focus on efficient office management, stakeholder engagement, and SAP-driven financial support, this position offers both professional growth and stability in a dynamic environment.
Rand Water values innovation, teamwork, and excellence, making it the ideal workplace for individuals with strong organizational skills, attention to detail, and a customer-centric mindset. If you are ready to take the next step in your career and make a meaningful impact, apply for this exciting opportunity before the closing date of 27 December 2024.
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Be part of a team that drives success and ensures smooth financial operations while upholding the standards of one of South Africa’s most respected organizations. Your next career milestone starts here!
