Senior Cadastral Registry Clerk REF NO: 3/2/1/2023/642
Directorate: Examination Services
Department of Agriculture, Land Reform and Rural Development
SALARY: R241 485 per annum (Level 06)
CENTRE: Gauteng (Pretoria)
REQUIREMENTS
Applicants must be in possession of a Grade 12 Certificate. Minimum of 2 years’ experience as a cadastral registry clerk in registry services. Job related knowledge: Classification of correspondence. Ability to identify cadastral documents. Job related skills: Organising skills, Communication skills (verbal and written), Inter-personal skills, Computer literacy skills. Good physical health. Ability to work under pressure. Ability to perform in a diverse team.
DUTIES
- Preliminary checking of cadastral documents received. Conduct preliminary checking of all documents received, including digital lodgement. Make necessary print of digital lodgement.
- Stamp digital lodgement letters with date stamp and multimedia stamp. Check fees paid for corrections. Ensure fees of digital lodgement are verified by cashier.
- Mentioned documents ticked on original covering letters. Report any contradiction information. Dispatch approved cadastral documents.
- Receive and prepare cadastral documents and other correspondence for dispatch purpose. Email dispatch notification to the land surveyor. Check diagrams and references on letters received for correctness.
- Check correspondence letters for correct file references. Forward approved documents to post approval flow points. Create post approval packets and forward task list.
- Keep records of dispatched documents. Add diagrams, general plans, dockets, original covering letters and survey records envelopes together and put in pigeonhole. Register caveats and send deeds.
- Dispatch on registry and movement. Update lodgement register. Arrange courier services if needed.
- Maintain approved filing system and all correspondence. File daily correspondence files and close volume as needed. Report faulty equipment.
- Prepare and maintain correspondence file covers, replacing of old and torn covers. Maintain register for opened files.
- Undertake stocktaking of files. Maintain files and file room as per National Archives Act. Keep file database / register updated.
- Check that filing equipment is in good working condition and that the filing space is still adequate and that the room is neat and clean.
- Render a register inquiry services. Attend to all clients’ requests pertaining to correspondence files and collections, telephonically and on counter.
- Complete client registers at all times and sign. Locate and retrieve files on request.
ENQUIRIES: Mr S Maseko Tel No: (012) 337 3655
APPLICATIONS: Applications can be submitted by post Private Bag X09, Hatfield, 0028 or hand
it delivered during office hours to: Sunaracdia Building, 6th floor, 524 Cnr Steve Biko and Stanza Bopape Street, Arcadia, 0083
NOTE: African, Coloured, Indian and White Males and Indian Females and Persons with Disabilities are encouraged to apply.
Download Department of Agriculture, Land Reform and Rural Development Circular
