If you’re an organized, detail-oriented professional with experience in administration and a passion for events management, this could be the ideal job for you! Services SETA is looking for a qualified Administrator in Events Management to join their team in Johannesburg North. This role is vital to supporting and optimizing the day-to-day functions of the Events Management Unit, ensuring everything runs smoothly.
Administrator Job Overview
- Position: Administrator in Events Management
- Location: JHB North
- Reference Number: SS-63
- Closing Date: 08 November 2024
- Salary: R213,451.60 per annum
- Employment Level: Junior, Permanent Position
Administrator Job Description
As the Administrator for Events Management (JHB North), you’ll provide comprehensive administrative support, manage records, assist with meeting preparations, and maintain compliance with the organization’s policies and procedures. This position requires someone who can handle both general and specific tasks independently, has a knack for keeping track of details, and is a natural at managing communication and meeting logistics.
Key Responsibilities
This role involves two main areas: General Administrative Support and Support for Unit Optimization.
General Administrative Support for the Section
The Administrator plays a vital role in supporting the Events Management Unit with efficient organization and communication. Here’s what this will entail:
- Administrative Efficiency: Organize the day-to-day operations to maintain smooth workflow within the unit.
- Communication Handling: Respond to enquiries from internal and external clients, ensuring information is clearly and timely shared.
- Record-Keeping and Compliance: Maintain accurate records, monitor policies, and ensure adherence to all company regulations.
- Secretarial Duties: Perform general secretarial work including typing, phone calls, scheduling, and setting up appointments.
- Meeting Support: Arrange meetings, take minutes, compile agendas, and collate all meeting minutes.
- Stakeholder Communication: Notify stakeholders promptly about changes to meetings, ensuring everyone stays updated.
- Meeting Logistics: Independently manage meeting logistics, including confirming attendance and arranging resources.
- Outcome Follow-Up: Track and follow up on meeting action points to ensure successful implementation.
- Information Distribution: Share relevant information with all stakeholders to maintain alignment within the team.
- Data Capture: Accurately capture and manage data for the business unit’s records.
Support for Unit Optimization
The role goes beyond administrative tasks and requires you to take an active part in the optimization of the unit’s workflows and reporting needs. Your responsibilities will include:
- Day-to-Day Task Management: Assist with routine tasks related to achieving the unit’s objectives and work plans.
- Data Collection for POP Indicators: Collect and organize data required to measure performance indicators for POP within the unit.
- Survey Tracking: Keep track of survey returns and maintain records.
- Report Compilation: Compile and submit reports on time, ensuring accuracy and compliance with required formats.
Requirements
To qualify for this position, candidates must meet the following requirements:
- Educational Requirements:
- A National Senior Certificate (NQF 4 level) is the minimum qualification.
- A National Diploma (NQF 6) in Marketing, Public Relations, Communications, or a related field is essential.
- Experience:
- Minimum of 1 year of experience in an administration role or a similar position.
- Core Skills:
- Organizational Skills: Strong organizational skills for managing various tasks and responsibilities.
- Attention to Detail: Precision in managing records, scheduling, and communications.
- Communication Skills: Effective verbal and written communication for handling client and internal enquiries.
- Computer Proficiency: Good command of office productivity tools like Microsoft Office (Word, Excel, Outlook) for typing, record-keeping, and reporting.
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Why Work for Services SETA?
As an Administrator in the Events Management Unit at Services SETA, you’ll be part of a dynamic team where your work will contribute directly to the organization’s mission. This role offers room for growth, and it’s ideal for an individual looking to gain experience in a structured environment with exposure to the world of events management and corporate communications.
Additional Benefits:
- Structured Learning Environment: Gain valuable skills in administration and event coordination.
- Impactful Role: Be part of a team that plays a central role in Services SETA’s operations and client relations.
- Competitive Salary: The position offers a salary of R213,451.60 annually.
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How to Apply
To apply for the Administrator Events Management (JHB North) role, submit your resume and cover letter by 08 November 2024. Make sure your application demonstrates your experience in administrative roles and highlights relevant qualifications. Don’t miss this opportunity to start or enhance your career with Services SETA!
The Administrator Events Management (JHB North) role at Services SETA offers a fantastic opportunity for individuals looking to build a solid foundation in administrative support within the events sector. This position not only provides a competitive salary but also opens doors to further career advancement in a structured and supportive environment. With responsibilities ranging from managing communications to ensuring seamless meeting logistics, this role is perfect for those who thrive in organized settings and are eager to make a meaningful contribution to a well-regarded organization.
