State Administration Officer Job Opportunity at the Office of the Public Service Commission

Are you seeking a meaningful career within the South African public service? The Office of the Public Service Commission (OPSC) presents an exciting job opportunity for a State Administration Officer to the Commissioner at the Free State Provincial Office in Bloemfontein. This position is perfect for someone with a background in social sciences, public administration, or human resources management, who is looking to provide support to senior management in a dynamic and impactful environment.

State Administration Officer Position Overview

• Job Title: State Administration Officer to the Commissioner
• Reference Number: SAO/COM/04/2025
• Contract Type: 4-month contract
• Salary: R325,101 per annum (level 7), plus 37% in lieu of benefits
• Location: Public Service Commission Free-State Provincial Office, Bloemfontein
• Closing Date: 23 May 2025, 15:30
• Application Process: Applications can be submitted via the OPSC website under “vacancies” or through postal mail to the Director-General of the OPSC at Private Bag X121, Pretoria, 0001. Candidates must use the new Z83 application form, available at www.dpsa.gov.za.

Key Responsibilities

The State Administration Officer will play a crucial role in ensuring the efficient operation of the office of the Commissioner. The key duties of the position include:

• Administrative Support: Provide comprehensive administrative support to the Commissioner, ensuring smooth daily operations of the office.
• Personal Assistant Services: Act as a secretary and personal assistant to the Commissioner, managing diaries and appointments.
• Financial Management: Control office expenditure and assist in budget management for the Commissioner’s office.
• Research and Reporting: Conduct research, prepare presentations, reports, and other documents for meetings and projects.
• Correspondence Management: Handle office correspondence and manage the filing system for all documents, reports, and communications.
• Travel and Logistics Coordination: Arrange travel and accommodation for the Commissioner, and process travel claims.
• Stakeholder Engagement: Liaise with both internal and external stakeholders on behalf of the Commissioner and the office.

Additionally, the candidate will be responsible for taking minutes during meetings, organizing workshops, and assisting with administrative duties at the Provincial Office.

Ideal Candidate Profile

To be considered for this opportunity, candidates must meet the following qualifications and requirements:

• Education: A three-year post-matric qualification in Social Sciences, Public Administration/Management, or Human Resource Management (National Diploma or Bachelor’s degree, NQF Level 6/7).
• Experience: At least three years’ experience in providing administrative support to senior management or a similar role.
• Skills:
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong interpersonal, organizational, and communication skills.
  • Ability to work under pressure while maintaining confidentiality.
  • Must be proactive, self-motivated, and results-driven.
  • Excellent administrative and time-management abilities.
  • Ability to work independently and as part of a team.
• Personal Traits: Assertive, ethical, trustworthy, and professional with a strong commitment to transformation and inclusivity.
• Additional Requirements:
  • A valid driver’s license (with an exception for people with disabilities).
  • Flexibility to work beyond regular office hours when necessary.

Candidates should also be prepared to undergo a practical assessment to evaluate their suitability for the role, as well as reference checks and verification of qualifications. Furthermore, the successful candidate must obtain a top-secret clearance from the State Security Agency.

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How to Apply

To apply for the State Administration Officer position, you will need to submit:

1. A fully completed and signed Z83 application form (downloadable at www.dpsa.gov.za/vacancies).
2. A comprehensive CV with at least three contactable references, including their telephone numbers and email addresses.
3. Proof of qualifications, if applicable, including foreign qualifications evaluated by SAQA.
4. For shortlisted candidates only, bring certified copies of your ID, driver’s license, and qualifications before interviews.

Please submit your applications online or send them to the Office of the Public Service Commission at the provided postal address. Late applications will not be accepted, so ensure you submit your application before the closing date of 23 May 2025, 15:30.

Important Notes

• Only shortlisted candidates will be contacted for interviews, and the OPSC will conduct the necessary reference and qualification checks.
• Shortlisted candidates will be required to attend a technical exercise to assess their job-specific skills, followed by a generic managerial competency assessment as part of the recruitment process.
• If you have not been contacted within three months of the closing date, please consider your application unsuccessful.

In conclusion, the State Administration Officer position at the Office of the Public Service Commission (OPSC) offers a fantastic career opportunity for individuals passionate about contributing to South Africa’s public service. This role provides the chance to support senior leadership while gaining invaluable experience in the administrative and public administration sectors. Whether you’re a recent graduate or someone with relevant experience, this position allows you to be part of a dynamic and impactful team focused on driving positive change within the public sector.