Admin Officer Vacancy at the Department of Transport (Salary Level 7)

The Department is currently seeking qualified individuals to fill multiple Admin Officer positions within the District Scholar Transport Services. These positions are available in various districts, offering a chance to contribute to the efficient management and monitoring of public transport services.

Admin Officer Job Details

• Alfred Nzo (Ref. DOT 05/05/2024) – 1 Post
• Chris Hani (Ref. DOT 06/05/2024) – 1 Post
• OR Tambo (Ref. DOT 07/05/2024) – 2 Posts
• Sarah Baartman (Ref. DOT 08/05/2024) – 3 Posts

Job Requirements

Candidates applying for the Admin Officer position must meet the following requirements:

• Education: National Senior Certificate, National Diploma (NQF Level 6) / B. Degree (NQF Level 7) in Transport Economics, Transport Management, Public Administration, Office Administration, Public Management, Communication, Business Administration, or related fields.
• Experience: 1-2 years of relevant experience in a similar environment.
• Knowledge: Understanding of clerical duties and practices, data capturing, computer operation, and statistical collection. Familiarity with working procedures in the related environment.

Key Responsibilities

The Admin Officer will be responsible for the implementation and monitoring of road-based public transport contracts. Key duties include:

• Implementing timeous payment of bus operators.
• Evaluating whether contracted Public Transport Operators fulfill their contractual responsibilities.
• Efficient processing of waybills and claims received from operators.
• Assisting in the review and upgrading of contract administration systems to mitigate risks.
• Addressing variations in service in terms of signed contracts.
• Supervising and monitoring firms to ensure compliance with contracts.
• Receiving and analyzing reports from supervising and monitoring firms.
• Ensuring the availability of funds to meet Medium Term Expenditure Framework (MTEF) contractual obligations.
• Monitoring expenditure according to budget for efficient cash flow management.
• Managing people to ensure the development, motivation, and utilization of human resources within the sub-directorate.
• Supervising subordinates by setting and monitoring performance standards and taking corrective actions as necessary.
• Capturing and typing statutory reports required from the sub-directorate and providing input into various statutory reports and ad hoc submissions.

Application Process

How to Apply

Applications for the Admin Officer positions must be submitted using only the provincial e-Recruitment system available at:

• e-Recruitment System
• Eastern Cape Provincial Government Careers (under Careers)

The system is available 24/7 and will close at 23:59 on the closing date. For any e-Recruitment enquiries, applicants can send an email with their ID number, profile email address, and details of their issue to: Simphiwe Mgudlwa. Note that no applications should be sent to this email address; doing so will result in the application being regarded as lost and not considered. Technical support is available during working hours: 08:00-16:30 Mon-Thurs and 08:00-16:00 on Fri.

The closing date for applications is 05 July 2024. Late applications will not be accepted.

Application Requirements

• Form: Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed signed Z83 form and a detailed Curriculum Vitae.
• Z83 Form: Download the Z83 Government Application Form
• Shortlisted Candidates: Will be required to submit certified copies of qualifications and other relevant documents to HR on or before the interview date. Applicants with foreign qualifications must submit an evaluation certificate from the South African Qualification Authority (SAQA) on or before the interview date.

Additional Information

• Correspondence: Limited to short-listed candidates only. If you have not been contacted within six months after the closing date of this advertisement, please accept that your application was unsuccessful.
• Checks: Selected candidates will undergo a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification, and previous employment verification). Successful candidates will also be subjected to security clearance processes.
• Probation: Successful candidates will be appointed on a probation period of twelve months.
• Misrepresentation: Any misrepresentation in the application documents will result in automatic disqualification and disciplinary action if the candidate has already been appointed.
• Employment Equity: The department aims to address Employment Equity Affirmative Action Measures in line with its Employment Equity Plan to achieve equitable representation across race and gender. Gender equity and people living with disabilities will be highly considered.

Enquiries

For further information regarding the Admin Officer position, please contact:

• Ms. H. Magengelele: 043 604 7674
• Mrs. N. Nyamakazi: 043 604 7539 / 7572 / 7504

For e-Recruitment technical support, email Simphiwe Mgudlwa.

This is a valuable opportunity for individuals seeking to advance their careers in public administration and transport management within the public sector. The Department of Transport in the Eastern Cape offers a supportive and inclusive environment that encourages applications from females and disabled persons, reflecting its commitment to employment equity. Apply today for the Admin Officer positions.

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