Administrative Support and Coordination Officer Job Opportunity

If you’re seeking a career opportunity within the South African public service, the Free State Department of Public Works and Infrastructure is offering a position as Administrative Support and Coordination Officer within the Office of the MEC. This position provides a promising career path for professionals eager to contribute to government operations and grow in a challenging, dynamic environment.

Administrative Support and Coordination Position Overview

• Job Title: Administrative Support and Coordination Officer
• Salary: R849,702 per annum (Level 11)
• Location: Bloemfontein
• Reference Number: PWI 25/01
• Closing Date: 31 January 2025

Minimum Requirements

To qualify for this role, applicants must meet the following criteria:

• Educational Qualification:
  A National Diploma at NQF Level 6 in a relevant field.
• Experience:
  At least three years of experience below middle management, preferably at the Assistant Director level.
• Key Skills and Knowledge:
  • Comprehensive understanding of the executive authority’s functional areas.
  • Proven management capabilities.
  • Familiarity with South Africa’s political and parliamentary processes.
  • Proficiency in computer applications.

Key Responsibilities

The Administrative Support and Coordination Officer will manage a variety of administrative, logistical, and coordination tasks within the Office of the MEC. Duties include:

• Office Administration:
  • Develop and maintain systems, registers, and databases to monitor document flow.
  • Compile and edit correspondence, submissions, and cabinet memoranda.
  • Manage filing systems and ensure compliance with the Minimum Information Security Standards (MISS).
• Financial and Resource Management:
  • Oversee procurement and maintenance of office equipment.
  • Administer the office budget efficiently.
• Liaison and Coordination:
  • Communicate with internal and external stakeholders regarding portfolio matters.
  • Brief the Head Office of the MEC on matters related to the portfolio.
• Supervision of Staff:
  • Supervise and provide guidance to office employees.
  • Conduct quality control and ensure staff development.
• Executive Council Support:
  • Distribute memoranda and other documents to relevant legislature and committees.
  • Record and track decisions of the executive council.

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How to Apply

Applicants should follow these steps to submit their applications:

1. Complete the New Z83 Form:
   Obtain the prescribed Z83 application form.
2. Prepare Your Curriculum Vitae (CV):
   Submit a detailed CV alongside the Z83 form. Copies of qualifications and other documents are not required at this stage.
3. Submit Your Application:
   Applications can be submitted via:
   • Post:
     Address your application to:
     Head: Public Works and Infrastructure,
     Human Resources Management Directorate,
     P.O. Box 7551, Bloemfontein, 9300.
   • Hand Delivery:
     Deliver your application to the marked box at Security, Ground Floor, OR Tambo House, St. Andrews Street, Bloemfontein.
   • Email:
     Email applications to: e-recruitmentfsdpwi@fsworks.gov.za.

Read more: Step-by-Step Guide to Using the ESSA Portal for Government Jobs

Important Notes

• Applications received after the closing date (31 January 2025) will not be considered.
• Ensure the Z83 form is completed accurately to enable the selection committee to assess your application effectively.
• Only shortlisted candidates will be contacted. If you do not receive feedback within four months after the closing date, consider your application unsuccessful.
• Shortlisted candidates must submit certified documents and undergo background checks, including:
  • Criminal record check.
  • Qualification verification.
  • Citizenship verification.

Contact Information

For additional information about this position, contact:
Mr. S Diakos, Director: Human Resources Management
Tel: (051) 492 3811

The Administrative Officer Job Opportunity at the Free State Department of Public Works and Infrastructure is a unique chance to contribute to the operational success of a critical government office. With a competitive salary, the role offers a platform to enhance your professional skills while playing a pivotal role in supporting the MEC’s office. By ensuring effective coordination, administration, and communication, the successful candidate will be integral to the department’s mission to deliver quality public services.

Apply by 31 January 2025 and make your mark within the Free State Department of Public Works and Infrastructure.