Are you an organized, detail-oriented individual with strong administrative skills? Stellenbosch University is looking for a Personal Assistant to the Senior Director within the Division for Learning and Teaching Enhancement (DLTE). This position offers an opportunity to support the Senior Director and their team, ensuring the smooth functioning of the division. If you have excellent communication skills, a background in administrative support, and the ability to work under pressure, this could be the perfect job for you.
Personal Assistant Job Overview
- Job Title: Personal Assistant to the Senior Director DLTE
- Job Level: 10.1
- Location: Stellenbosch Campus
- Reference Number: SOL/041/0225
- Closing Date: 20 March 2025
- Start Date: 1 May 2025
This vacancy is open only to Stellenbosch University staff.
About the Division for Learning and Teaching Enhancement (DLTE)
The Division for Learning and Teaching Enhancement (DLTE) plays a critical role in Stellenbosch University’s academic environment. The division is responsible for developing and implementing strategies that enhance learning and teaching experiences for students and faculty members. By joining this team, you will be part of an environment that values innovation, academic excellence, and professional growth.
Key Responsibilities
As the Personal Assistant to the Senior Director, your primary role will be to provide administrative and organizational support to ensure the division’s daily operations run efficiently. Your responsibilities will include:
Administrative Support
- Managing the Senior Director’s diary, scheduling meetings, and coordinating appointments
- Handling reception duties and providing administrative support to the team
- Assisting in drafting, formatting, and compiling documents, reports, and presentations
- Maintaining accurate digital databases for records and correspondence
Meeting and Event Coordination
- Preparing meeting agendas, taking minutes, and tracking action points
- Organizing logistics for conferences, workshops, and events
- Ensuring travel, transport, and accommodation arrangements are efficiently handled for the Senior Director
- Managing timely registrations for relevant events and conferences
Financial and Office Administration
- Assisting with financial administration, including purchase orders, SUNFin payments, and budget reporting
- Coordinating with internal and external service providers to support office functions
- Handling confidential inquiries and correspondence independently
This role requires multitasking skills, discretion, and a proactive approach to daily tasks.
Required Qualifications and Skills
To qualify for this position, candidates must meet the following criteria:
Educational Qualifications
- A minimum of an NQF Level 6 qualification in administration or secretarial studies
Experience
- At least five years of relevant administrative experience at a managerial level
- Experience in financial administration and working with office software (Microsoft Office Suite)
Key Competencies
- Strong verbal and written communication skills in English and at least one other official South African language
- Ability to work under pressure while maintaining accuracy and efficiency
- Excellent time management and organizational skills
- Strong ability to build and maintain relationships with various stakeholders
- Knowledge of Stellenbosch University’s administrative and financial systems is an advantage
Preferred (Recommended) Experience
Although not mandatory, the following experience will be an added advantage:
- Previous experience working in a higher education environment
- Knowledge of project management principles and experience in a project-driven role
- Familiarity with Stellenbosch University’s administrative and financial systems
Also check: PSV Circular 09 of 2025: Available Government Vacancies in South Africa 2025
Employment Equity and University Policy
Stellenbosch University is committed to Employment Equity (EE) and will prioritize applications from designated groups as per its institutional EE plan. Only South African citizens who meet the required criteria will be considered for this role.
The University reserves the right not to make an appointment.
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How to Apply
Online Application Process
Interested candidates must submit their applications online via the Stellenbosch University Careers Portal:
Your application should include:
- A detailed curriculum vitae (CV)
- Contact details of at least three referees
Important Notes
- Stellenbosch University may conduct qualification verification and background checks on candidates
- As per the Occupational Health and Safety Act, candidates working in environments with potential exposure to hazards may need to undergo medical screening
- If you do not receive feedback within 4-6 weeks of the closing date, please consider your application unsuccessful
Need More Information?
For job-related inquiries
Contact: Ms. Candice Andries
Email: candries@sun.ac.za
Phone: 021 808 4909
For queries about salary, benefits, or technical assistance with the online application
Contact: Stellenbosch University Human Resources Client Services Centre
Email: sun-e-hr@sun.ac.za
Phone: 021 808 2753 (Stellenbosch) / 021 938 9636 (Tygerberg)
This is a fantastic opportunity for a proactive, highly organized, and detail-oriented professional to contribute to one of South Africa’s leading universities. If you meet the requirements and are looking for a challenging yet rewarding role in an academic setting, apply now before the closing date on 20 March 2025.
