PERSONAL ASSISTANT is a South African government vacancy at Western Cape Education Department (WCED). This job is part of Circular 25 of 2026 from the DPSA. centre: Cape Town | closing date: 31 July 2026. Use this page to review the requirements, duties, application instructions and official source links before applying.
Job details
Applications
Where to send your application.
Applications must be submitted by using the following URL https://www.westerncape.gov.za/education via Google Chrome or Mozilla Firefox.
Salary
R338 106 per annum (Level 07)
Requirements
- National Senior Certificate (or equivalent) and Secretarial Diploma or equivalent 1–2-year post matric qualification.
- 3 years clerical/administrative experience in rendering support services to senior management.
- Knowledge of the relevant legislation; policies; prescripts and procedures.
- Basic knowledge of financial administration.
- Skills: Language skills and ability to communicate well with people at different levels from different backgrounds.
- Good telephone etiquette.
- High level of reliability.
- Computer literacy.
- Sound organisational skills.
- Good people skills.
- Written communication skills.
- Ability to act with tact and discretion.
- Ability to do research and analyse documents and situations.
- Self-management and motivation.
Duties
- Provide a secretarial/receptionist support service to the manager: Receive telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded.
- In the process the job incumbent should finalize some enquiries.
- Perform advanced typing work.
- Operate and ensure that office equipment, e.g. fax machines and photocopiers, are in good working order.
- Record engagements of the senior manager.
- Utilise discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed urgency of the matter.
- Co-ordinate with and sensitise/advise the manager regarding engagements.
- Compile realistic schedules of appointments.
- Render administrative support services: Ensure the effective flow of information and documents to and from the office of the manager.
- Ensure the safekeeping of all documentation in the office of the manager in line with relevant legislation and policies.
- Obtain input, collate and compile reports e.g. progress reports, monthly reports and management reports.
- Scrutinise routine submissions / reports and make notes and/or recommendations for the manager.
- Respond to enquiries received from internal and external stakeholders.
- Draft documents as required.
- Filing of documents for the manager and the unit where required.
- Collect, analyse and collate information requested by the manager.
- Clarify instructions and notes on behalf of the manager.
- Ensure that travel arrangements are well coordinated.
- Prioritise issues in the office of the manager.
- Manage the leave register and telephone accounts for the unit.
- Handle the procurement of the standard items like stationery, refreshments etc. for the activities of the manager and the unit.
- Obtain the necessary signatures on documents like procurement advice and monthly salary reports.
- Provide support to manager regarding meetings: Scrutinise documents to determine actions/information/other documents required for meetings.
- Collect and compile all necessary documents for the manager to inform him/her of the contents.
- Record minutes/decisions and communicates to relevant role players, follow-up on progress made.
- Prepare briefing notes for the manager as required.
- Coordinate logistical arrangements for meetings when required.
- Support the manager with the administration of the manager’s budget: Collect and co-ordinate all the documents that relate to the manager’s budget.
- Assist manager in determining funding requirements for purposes of MTEF submissions.
- Keep records of expenditure commitments, monitor expenditure and alert manager of possible over- and under spending.
- Check and correlate BAS reports to ensure that expenditure is allocated correctly.
- Identify the need to improve funds between items, consult with the manager and compile draft memos for these purposes.
- Compare the MTEF allocation with the requested budget and inform the manager of changes.
- Study the relevant Public Service and departmental prescripts / policies and other documents and ensure that the application thereof is understood properly: Remain up to date regarding the prescripts / policies and procedures applicable to his / her work terrain to ensure efficient and effective support to the manager.
- Remain abreast with the procedures and processes that apply in the office of the manager.
Enquiries
Ms H van Ster Tel No: (021) 467 2089
Notes
The applicants are advised to read the foreword available on the WCED website before applying for the post/s. Applications must be made via the department’s on-line E-Recruitment system. The on-line system will automatically generate a Curriculum Vitae; applicants are therefore required to ensure that their profiles are fully completed. Certified copies of Identity Document, Senior Certificate and the highest required qualification as well as a driver’s license where necessary, will only be submitted by shortlisted candidates to HR on or before the day of the interview date. All applicants must be SA Citizens/Permanent Residents or Non-SA Citizens with a valid work permit. Applicants will be expected to be available for selection interviews and competency assessments at a time, date and place as determined by Western Cape Education Department (WCED). The Department reserves the right to conduct pre-employment security screening and appointment is subject to positive security clearance outcome. Applicants must declare any/pending criminal, disciplinary or any other allegations or investigations against them. Should this be uncovered post the interview the application will not be considered for the post and in the unlikely event that the person has been appointed such appointment will be terminated. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS
Z83 form: Government job applications usually require the Z83 application form. Download the Z83 application form before applying.
Original Text
SALARY : R338 106 per annum (Level 07)
CENTRE : Cape Town
REQUIREMENTS : National Senior Certificate (or equivalent) and Secretarial Diploma or equivalent 1–2-year post matric qualification. 3 years clerical/administrative
experience in rendering support services to senior management. Knowledge of the relevant legislation; policies; prescripts and procedures. Basic
knowledge of financial administration. Skills: Language skills and ability to communicate well with people at different levels from different backgrounds.
Good telephone etiquette. High level of reliability. Computer literacy. Sound organisational skills. Good people skills. Written communication skills. Ability
to act with tact and discretion. Ability to do research and analyse documents and situations. Self-management and motivation.
DUTIES : Provide a secretarial/receptionist support service to the manager: Receive telephone calls in an environment where, in addition to the calls for the senior
manager, discretion is required to decide to whom the call should be forwarded.
In the process the job incumbent should finalize some enquiries. Perform advanced typing work. Operate and ensure that office equipment, e.g. fax
machines and photocopiers, are in good working order. Record engagements of the senior manager. Utilise discretion to decide whether to accept/decline or
refer to other employees’ requests for meetings, based on the assessed urgency of the matter. Co-ordinate with and sensitise/advise the manager
regarding engagements. Compile realistic schedules of appointments. Render administrative support services: Ensure the effective flow of information and
documents to and from the office of the manager. Ensure the safekeeping of all documentation in the office of the manager in line with relevant legislation
and policies. Obtain input, collate and compile reports e.g. progress reports, monthly reports and management reports. Scrutinise routine submissions /
reports and make notes and/or recommendations for the manager. Respond to enquiries received from internal and external stakeholders. Draft documents
as required. Filing of documents for the manager and the unit where required.
Collect, analyse and collate information requested by the manager. Clarify instructions and notes on behalf of the manager. Ensure that travel
arrangements are well coordinated. Prioritise issues in the office of the manager. Manage the leave register and telephone accounts for the unit.
Handle the procurement of the standard items like stationery, refreshments etc.
for the activities of the manager and the unit. Obtain the necessary signatures on documents like procurement advice and monthly salary reports. Provide
support to manager regarding meetings: Scrutinise documents to determine actions/information/other documents required for meetings. Collect and
compile all necessary documents for the manager to inform him/her of the contents. Record minutes/decisions and communicates to relevant role
players, follow-up on progress made. Prepare briefing notes for the manager as required. Coordinate logistical arrangements for meetings when required.
Support the manager with the administration of the manager’s budget: Collect and co-ordinate all the documents that relate to the manager’s budget. Assist
manager in determining funding requirements for purposes of MTEF submissions. Keep records of expenditure commitments, monitor expenditure
and alert manager of possible over- and under spending. Check and correlate
BAS reports to ensure that expenditure is allocated correctly. Identify the need to improve funds between items, consult with the manager and compile draft
memos for these purposes. Compare the MTEF allocation with the requested budget and inform the manager of changes. Study the relevant Public Service
and departmental prescripts / policies and other documents and ensure that
the application thereof is understood properly: Remain up to date regarding the prescripts / policies and procedures applicable to his / her work terrain to
ensure efficient and effective support to the manager. Remain abreast with the procedures and processes that apply in the office of the manager.
ENQUIRIES : Ms H van Ster Tel No: (021) 467 2089
Official source
This vacancy was imported from DPSA Circular 25 of 2026 for reference.
Disclaimer: This vacancy was imported from the official DPSA circular PDF. Please confirm the reference number, closing date, and application instructions in the original circular before applying. View the official DPSA vacancy circulars.