Swartland Municipality is currently seeking a competent individual to fill the position of Administration Clerk in the Housing Administration department. This is a 12-month contract position starting from 1 September 2024 to 31 August 2025.
Administration Clerk Job Details
- Job Title: Administration Clerk: Housing Administration
- Contract Duration: 1 September 2024 – 31 August 2025
- Place of Work: Malmesbury
- Vacancy Reference Number: C3/24
- Directorate: Development Services
- Salary: R 249 000 per annum (All-inclusive)
- Closing date: 19 July 2024
About Swartland Municipality
Swartland Municipality, headquartered in Malmesbury, services several towns including Malmesbury, Yzerfontein, Moorreesburg, Darling, Koringberg, Abbotsdale, Kalbaskraal, Chatsworth, Riverlands, Riebeek West, and Riebeek Kasteel. This region offers a unique blend of tranquil, rural living with modern amenities and easy access to Cape Town, which is just 60 km away.
Administration Clerk Job Purpose
The primary purpose of this position is to coordinate and control the administrative functionality within the Housing Administration department. This involves implementing procedures, applications, systems, and controls to facilitate the recording, updating, and circulation of information regarding various activities.
Requirements
- Driver’s License: A valid Code B Driver’s License is required.
- Office Administration: Good understanding and skills in office administration.
- PowerPoint Skills: Proficiency in PowerPoint presentations.
- Working Hours: Willingness to work outside official working hours.
- Time Management and Organization: Excellent time management and organizational skills.
- Human Relations and Conflict Resolution: Ability to manage human relations and resolve conflicts effectively.
- Work Under Pressure: Capability to perform under pressure.
- Telephone Manner: Professional telephone etiquette.
- Communication Skills: Good verbal and written communication skills in at least two of the three official languages of the Western Cape.
Qualifications
- Education: A Senior Certificate or equivalent is required. Preference will be given to candidates with a Post Graduate or National Diploma.
- Computer Literacy: Proficiency in MS Office.
Experience
- Administration Experience: 2-3 years of relevant administration experience.
Key Performance Areas
- Administrative Support: Provide administrative support related to the Human Settlements Division.
- Application Processing: Process applications and information related to housing activities.
- Education Coordination: Conduct and coordinate the Housing Education Consumer (HCE) Programme regarding waiting list applications, subsidy applications, new home ownership, and title deeds.
- Information Provision: Provide information to attorneys about title deeds and manage the transfer process.
- Clerical Support: Perform general clerical and office support tasks.
- Meeting Preparation: Prepare agendas and type minutes for meetings.
- Additional Duties: Perform any other related duties as requested by the Supervisor.
How to Apply
Interested candidates must submit a covering letter with at least two (2) contactable references (managers, subordinates, or peers), the completed prescribed application form, and certified copies of necessary qualifications, certificates, ID document, driver’s license, and a Curriculum Vitae (maximum of three (3) pages).
Applications should clearly indicate the post reference number and be delivered to the Municipal offices in Church Street, Malmesbury, or posted to Private Bag X52, Malmesbury, 7299, for the attention of Mrs. R van Zyl (Human Resources Officer: Recruitment and Selection).
Closing Date: Friday, 26 July 2024, at 12:00. No faxes or electronic applications will be accepted.
Contact for Enquiries
For further enquiries, contact Rachelle van Zyl at 022 487 9400.
Additional Information
- Service Bonus: A service bonus equivalent to one month’s salary, where applicable, will be payable along with the normal benefits applicable to the Municipality, including a housing allowance for homeowners subject to certain conditions and relocation costs (conditions apply).
- Employment Equity: Swartland Municipality is committed to Employment Equity and respects the conditions of the Employment Equity Act. Preference will be given to candidates who comply with the Employment Equity Targets.
- Screening and Vetting: Applicants may be subjected to screening and vetting with their consent. Fraudulent qualifications or documentation will disqualify an applicant.
- Application Deadlines: Late applications or those received without the required documentation will not be considered.
- Minimum Requirements: Applications not meeting the minimum job requirements will not be considered.
- Application Forms: Applications not made on the prescribed application form will be invalid.
- Shortlisting: Only shortlisted applicants will be contacted for interviews. If no feedback is received within six weeks from the closing date, consider the application unsuccessful.
- Canvassing: Canvassing of any councillor, member of the Selection Panel, or any employee of the Municipality will disqualify applicants.
- Work Expectations: Applicants may be expected to work overtime or be on standby and provide services in other parts of the municipal area as required.
- Protection of Personal Information: By submitting your application, you confirm that the information provided is true, up-to-date, and correct.
- Internal Candidates: Preference will be given to internal and local candidates within the Swartland Municipal area.
- Employment Contract: Successful candidates will be expected to sign a contract of employment, disclosure of benefits and interests, and a performance contract (where applicable) with the employer.
Swartland Municipality is committed to fostering a supportive and inclusive environment that promotes the wellbeing of all its communities. By prioritizing economic growth, social wellbeing, community involvement, and effective management within a safe and healthy environment, we strive to create a thriving region for all residents.
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