ADMINISTRATIVE SUPPORT STAFF REF NO: DBE/32/2023
(12 Months Contract with an option to renew)
G2G Project implemented by the Department of Basic Education (Pretoria)
SALARY: R359 517 per annum
CENTRE: Pretoria
REQUIREMENTS
Applicants must be in possession of a Senior Certificate or equivalent qualification; English and Accounting as passed subjects; A three-year post matric qualification will be an added advantage; 2 years’ experience in office administration; Experience in arranging and maintaining an effective filling system both electronic and hard copies; Good working knowledge of Microsoft Word, Excel, Access, Power Point and Outlook; Knowledge of administrative principles and procedures; Good organisational skill; Analytic and problem-solving skills; Ability to work with diaries; Multilingual and ability to multi-tasking; Report writing and organisational skills; Ability to take minutes; Ability to work under pressure and over time; Ability to work effectively both individually and collectively with G2G team within guidelines; Ability to demonstrate creativity and energy; Attention to detail; A valid driver’s license and be willing to travel extensively.
DUTIES
- The successful candidate will be responsible for providing administrative duties as well as secretariat support to the G2G project Lead and team;
- Preparing relevant project documents;
- Following up on project documents with other internal DBE offices and implementing provinces;
- Overseeing the general office operation and maintain the office administration condition;
- Purchasing office supplies and equipment;
- Maintaining proper stock levels and arranging repairs for equipment;
- Managing and following up on logistics for the project activities and G2G staff;
- Obtaining the necessary travel VAS hotel reservations and other support needed;
- Setting up meetings and booking venues;
- Receiving visitors and arranging catering, managing travel and claims expenditure, taking minutes and keeping records of meetings;
- Making and receiving calls;
- Photocopy documents and supporting the Directorate Health Promotion when required.
ENQUIRIES : Ms N Kumalo Tel No: (012) 357 3398/Mr M Segowa Tel No: (012) 357 4291
NOTE: All shortlisted candidates may be expected to demonstrate their skills in a short
task as part of the interview and will be subjected to a security clearance. The
successful candidate will have to sign an annual performance agreement
APPLICATIONS : Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria. Please visit the Department of Education’s website at www.education.gov.za.
CLOSING DATE : 17 November 2023, (Applications received after the closing date and faxed
copies will not be considered).
