CATHSSETA (Culture, Arts, Tourism, Hospitality, and Sport Education and Training Authority) is extending an invitation to enthusiastic individuals to apply for the Administration Officer Internships and Work Integrated Learning programs. This initiative offers a distinctive chance to acquire practical experience while making meaningful contributions to the vibrant realms of culture, arts, tourism, hospitality, and sport.
CATHSSETA Administration Officer Internships Overview:
- Position Title: Administration Officer – Internships and Work Integrated Learning
- Reference Number: CATHS05/2024
- Contract Duration: Fixed Term Contract until 31 March 2030
- Job Grade: Patterson Grade C1
- Salary Package: R 462,436 per annum (Total Cost to Company and non-negotiable)
- Location: Midrand, Head Office
- Reporting To: Specialist in Internships and Work Integrated Learning
- Closing date: 23 July 2024 @ 16H00
Job Purpose
Provide comprehensive clerical and administrative support to the Specialist: Internships and Work Integrated Learning, ensuring efficient workflow. Coordinate the registration of unemployed learners into Workplace-Based Learning Programs as per CATHSSETA Discretionary Grants Policy.
Key Performance Areas and Responsibilities
- Document Handling:
- Receive, verify, and validate learner documentation.
- Capture and submit compliant learner documentation for approval.
- Administration Coordination:
- Scan validated learner agreements and supporting documents.
- Communicate anomalies in validation processes to stakeholders.
- Stakeholder Communication:
- Liaise efficiently on outcomes of learner registrations and completions.
- Maintain administration of internships and learning programs per policies and procedures.
- Records Management:
- Coordinate administration of learner records and performance information.
- Organize and file signed contracts and performance data.
- Meeting Coordination:
- Arrange departmental and external meetings.
- Prepare accurate meeting minutes.
- Support Functions:
- Compile travel requests and expense claims.
- Assist in process efficiencies and SOP development.
- Reporting and Compliance:
- Synthesize operational data into performance reports.
- Validate allocation letters and contracts before submission.
Educational Qualifications and Work Experience
- Minimum requirement: Matric and National Diploma in Public Administration, Public Management, Project Management, Business Administration, or related fields.
- 1-2 years of project management experience.
- Advantageous: 1-2 years’ experience in a SETA learning programs environment.
Skills & Knowledge Required
- Familiarity with Batho Pele principles, project administration, business writing, and cost control.
- Technical proficiency in computer operations, records management, and archives.
Generic Competencies
- Effective planning, organizing, and impactful communication.
- Competency in financial management and quality focus.
Core Competencies
- Attention to detail, customer focus, integrity, and commitment to organizational values.
Application Process
- Applications close at 16h00 on Tuesday, 23 July 2024. Late applications will not be considered.
- Equal-opportunity employer committed to Employment Equity principles.
- Submit applications electronically to LPrecruit@cathsseta.org.za with a signed application form and detailed CV.
- Correspondence limited to successful candidates; persons with disabilities encouraged to apply.
- Shortlisted candidates subject to screening, security vetting, and potentially psychometric evaluation.
- Interview scheduling at CATHSSETA’s convenience; reserves right not to appoint.
Contact Information
- For queries, contact Ms N Xhalabile at 011 217 0600.
- Unsuccessful applicants will not be contacted within 30 days post-closing date.
CATHSSETA presents a compelling opportunity for dedicated individuals to join the team as Administration Officer for Internships and Work Integrated Learning. This role holds a crucial position in advancing CATHSSETA’s mission to facilitate impactful workplace-based learning experiences across the domains of culture, arts, tourism, hospitality, and sport.
