The role of a Company Secretary is integral to the smooth operation and governance of any organization, particularly within the public sector. At Pikitup SOC Ltd, the Company Secretary plays a crucial role in ensuring that the company adheres to the highest standards of corporate governance and legal compliance. This executive position requires a seasoned professional with a deep understanding of legal frameworks, strategic management, and corporate governance, all of which are essential to supporting the board of directors and enabling the organization to fulfill its mandate effectively.
Company Secretary Position Overview
- Job Title: Company Secretary
- Location: PIKITUP Head Office
- Reporting To: Managing Director
- Proposed Task Grade: E1/19
- Occupational Level: Executive Management
- Functional Area: Office of the Managing Director
- Company: Pikitup SOC (Ltd)
Minimum Qualifications and Experience
- Educational Requirements: LLB degree (NQF 7), with admission as an Attorney or Advocate being preferable. A postgraduate qualification and membership with the Institute of Chartered Secretaries of Southern Africa (now Chartered Governance Institute of Southern Africa) are advantageous.
- Experience: A minimum of 8 years of experience in a legal management environment within the public sector, with at least 5 years in a senior managerial or strategic role. Experience in corporate governance, risk management, legislative compliance, and an understanding of local government legislation is essential.
Competencies and Skills Required
- Integrity: Upholding ethical standards and integrity in all actions.
- Commercial Focus: Understanding the commercial aspects of the business.
- Analysis and Problem-Solving: Ability to analyze complex issues and solve problems effectively.
- Judgement and Decision-Making: Making informed decisions that benefit the organization.
- Strategic Thinking: Developing and implementing strategic plans.
- Influencing Others: Persuading and influencing stakeholders to achieve goals.
- Networking: Building and maintaining effective professional relationships.
- Organizing and Prioritizing: Efficiently managing tasks and priorities.
- Proactive Communication: Initiating clear and effective communication.
- Developing Relationships: Building strong relationships within and outside the organization.
Key Responsibilities and Accountabilities
- Define the strategic role of Corporate Governance within the organization’s overall strategy.
- Provide consultative support to managers and the board on all governance matters.
- Prepare and manage meeting schedules, agendas, and attendance registers.
- Ensure proper formulation and distribution of board packs and information to all relevant parties before meetings.
- Maintain records of board meetings, including minutes, and ensure follow-up on board resolutions.
- Develop close working relationships with the chairperson and board members, acting as the first point of contact for all governance and secretarial matters.
- Ensure compliance with statutory deadlines and regulatory disclosures.
- Adhere to the best practices outlined in the King IV Report of Corporate Governance.
- Comply with the statutory provisions of the Companies Act, including document lodgement with the Companies and Intellectual Property Commission.
- Ensure the company’s Memorandum and Articles of Association are up to date and compliant.
- Provide legal advice to the Board and management.
- Oversee legal actions and ensure appropriate legal support is provided where necessary.
- Manage contracts and agreements, ensuring they are kept securely.
- Implement a records administration system with provisions for disaster recovery.
- Identify and manage risks related to Corporate Governance, including company records and legal exposures.
- Develop and implement risk management strategies.
- Develop and manage the Corporate Governance budget.
- Monitor and report on financial performance and expenditure within the Corporate Governance function.
- Review and update company policies and procedures to ensure legislative compliance.
- Oversee the development and implementation of good governance control systems.
- Drive transformation within Pikitup, aligning with the City of Johannesburg’s GDS 2040 goals.
- Manage service delivery agreements and supplier performance, ensuring contract compliance.
- Develop and implement organizational structures, human capital targets, and manage staffing levels.
- Conduct performance reviews, provide coaching, and implement training and development plans for direct reports.
Key Relationship Interfaces
Internal Relationships
- Pikitup Board
- Pikitup Managing Director
- Pikitup Executives and Senior Managers
- Large operations team at Pikitup
External Relationships
- City of Johannesburg (CoJ) Shareholders
- Government departments
- Contractors, consultants, legal institutions, and courts
How to Apply
If you meet the qualifications and experience required for the Company Secretary role at Pikitup SOC Ltd, we encourage you to apply. Interested candidates should prepare a comprehensive CV, along with a cover letter outlining their suitability for the position.
Please ensure that your application highlights your relevant experience in corporate governance, legal compliance, and strategic management, as well as your understanding of public sector operations.
To apply, please follow these steps:
- Prepare your application documents: Ensure that your CV is up-to-date and that your cover letter specifically addresses the key responsibilities and qualifications listed in this job profile.
- Submit your application: Email your application to recruit012024@pikitup.co.za with the subject line “Application for Company Secretary Position – [Your Name].”
- Application Deadline: All applications must be submitted by 30 August 2024. Late applications will not be considered.
Tip: Networking Tips for Landing a Government Job
The role of Company Secretary at Pikitup SOC (Ltd) is a senior executive position that requires a deep understanding of corporate governance, legal matters, and strategic management. The position plays a critical role in ensuring that Pikitup adheres to the highest standards of governance and legal compliance while supporting the board and management in making informed decisions.
The successful candidate will have a strong legal background, extensive experience in the public sector, and a commitment to upholding ethical standards and corporate governance principles.
