Are you passionate about managing contracts, ensuring compliance, and contributing to the efficiency of municipal services? If you have the necessary experience and qualifications, eThekwini Municipality has an exciting opportunity for you. The municipality is currently seeking a Contracts Officer to join their team in the Engineering and Data Services department. If you’re ready to step up and help in managing contracts effectively and efficiently, read on for more details about this dynamic role.
Job Overview: Contracts Officer Vacancy
- Job Title: Contracts Officer
- Job Type: Permanent
- Job Grade: T11
- Location: Durban, KwaZulu-Natal
- Department: Engineering and Data Services
- Division: Non Revenue Water
- Reports To: Manager (Project Administration)
- Reference Number: ETH250324-3
- Job Number: 34011796
- Closing Date: 2025/04/04
This is a permanent, full-time position that will be based in the vibrant city of Durban, South Africa. The Contracts Officer will be responsible for assisting the Contracts Administrator in ensuring that the division operates efficiently and delivers high-quality services to its users and customers. This is an ideal position for individuals with experience in contract management, procurement, and supply chain management.
Job Purpose and Responsibilities
As a Contracts Officer, your role will involve overseeing the activities of the Contracts Assistant and Senior Clerk, ensuring that the work meets the required standards and time constraints. In addition to managing staff, you will be tasked with several important responsibilities:
1. Supervising and Supporting the Team
You will supervise and provide support to the Contracts Assistant and Senior Clerk, ensuring they adhere to deadlines and high standards of work. As part of your leadership role, you will also be responsible for mentoring and coaching junior team members, helping them grow professionally.
2. Managing Specifications and Tenders
The role requires you to manage functions related to specifications and tenders. This includes providing guidance and support to user departments to ensure all documents are contract-compliant.
3. Resolving Queries
A significant part of your work will involve addressing any queries that arise related to tender procedures, conditions of contracts, or adjudication procedures. You will communicate with contractors, units, consultants, and internal teams to resolve these queries efficiently.
4. Coordinating Contract-Related Matters
You will liaise with engineers, technicians, auditors, city administration, and other departments to address contract-related matters. This will ensure smooth communication across all relevant stakeholders and compliance with the required procedures.
5. Managing Statistics and Reports
Another key responsibility will be coordinating the collection of statistical data for management, internal and external audits. You will assist with reporting and ensuring that all necessary data is available for auditing and analysis.
Key Competencies and Skills
The Contracts Officer role requires a range of skills and competencies to effectively manage contracts and support the municipality’s operations. These include:
1. Problem Solving
You will need to think critically to resolve any issues that arise during the contract management process, ensuring the best possible outcomes.
2. Planning and Organizing
The role demands excellent organizational skills to ensure that deadlines are met and the contracts administration division operates efficiently.
3. Project Management
As a Contracts Officer, you will need to manage projects related to contract compliance, ensuring they stay on track and are completed successfully.
4. Financial Process Management
You must be adept at managing financial processes related to contracts, ensuring adherence to budgets and financial guidelines.
5. Interpersonal Relationships
Strong interpersonal skills will help you interact effectively with various stakeholders, including contractors, team members, and other departments.
6. Service Delivery Orientation
The ability to deliver high-quality service, both internally and externally, is essential to ensure that the municipality’s needs are met.
7. Communication and Ethical Conduct
You will need to communicate clearly and ethically with all parties, upholding the municipality’s standards of professional conduct.
Qualifications and Requirements
To be considered for the Contracts Officer vacancy at eThekwini Municipality, candidates must meet the following essential and preferred qualifications and experience:
Essential Requirements:
- Tertiary qualification (NQF Level 6) in Supply Chain Management, Logistics, or Procurement.
- 3 years of relevant experience in contracts management, procurement, or logistics.
- Valid motor vehicle driving license.
- Computer literacy, including proficiency in software used for contract management and reporting.
Preferred Requirements:
- Tertiary qualification (NQF Level 7) in Supply Chain Management, Logistics, or Procurement.
- 4 years of relevant experience in contract management or related fields.
Benefits of the Position
The Contracts Officer role offers a competitive remuneration package and a range of benefits, including:
- Salary: R 372 957.32 – R 484 118.58 per annum
- Housing Subsidy: Yes
- Leave: Yes
- Medical Aid: Yes
- Pension Fund: Yes
- 13th Cheque: Yes
This role also provides a chance to work in a supportive environment with opportunities for personal and professional development.
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How to Apply
Interested candidates who meet the above qualifications and requirements are encouraged to apply before the closing date of April 4, 2025. For more information on the position and to apply, please visit the official eThekwini Municipality website or contact Human Capital at 031 311 8113.
Don’t miss this opportunity to be part of a dynamic team dedicated to making a positive impact on the municipality and the wider community. Apply today and take the next step in your career with eThekwini Municipality!
The Contracts Officer Vacancy at eThekwini Municipality offers an excellent career opportunity for individuals with the right qualifications and experience. If you have a passion for contract management and want to contribute to the efficiency of municipal services, this role could be the perfect fit for you. With a competitive salary and a comprehensive benefits package, it’s an opportunity you don’t want to miss.
