Ekurhuleni West College Management Assistant Trainee Program (x2 Posts)

Ekurhuleni West College is pleased to announce the opening of its Management Assistant Trainee Program. This program is designed for aspiring professionals eager to develop their skills and gain hands-on experience in a dynamic educational environment. The traineeship offers a comprehensive introduction to management functions, administrative support, and organizational operations.

Management Assistant Trainee Positions Overview

• Position Title: Management Assistant Trainee (x2)
• Reference Number: Kemp 05/2024
• Duration: 18 Months
• Stipend: R4,200.00 per month
• Closing Date: 05 August 2024 (16:00)
• Start Date: As soon as possible

Minimum Requirements

• Qualification: N6 Management Assistant

Why Choose Ekurhuleni West College?

Ekurhuleni West College is committed to providing quality education and administrative excellence. By joining this program, you are not just taking a step towards a promising career but also becoming part of a community dedicated to growth, learning, and success.

Detailed Program Benefits and Experience Gained

This traineeship offers more than just a job. It’s an opportunity to immerse yourself in an environment where education meets administrative excellence. As a Management Assistant Trainee, you will gain:

• Professional Development: Working closely with seasoned professionals, you will gain insights into the workings of an educational institution, enhancing your administrative and management skills.
• Networking Opportunities: Engaging with faculty, staff, and students will help you build a professional network that could benefit your future career.
• Real-World Experience: You will not only learn about management in theory but also apply your knowledge in real-world situations, preparing you for future roles in various administrative capacities.
• Skill Enhancement: From mastering data management systems to understanding the intricacies of document management, your skill set will be significantly broadened.

Duties

• Telephone Handling: Answer and direct incoming calls, taking messages and providing information as required.
• Customer Service: Greet and assist visitors, students, and staff with inquiries, ensuring a friendly and professional demeanor.
• Information Processing: Prepare and manage correspondence, including memoranda, letters, emails, and reports.
• Meeting Coordination: Schedule and organize meetings, prepare agendas, and take minutes.
• Supplies Management: Monitor and order office supplies to ensure the office is well-stocked and operational.
• Filing Systems: Maintain accurate and efficient filing systems for both electronic and paper documents.
• Record Organization: Organize and store documents and records in compliance with the college’s policies and procedures.
• Mail Handling: Collect, sort, and distribute incoming and outgoing mail, including faxes and courier packages.
• Archiving: Assist in the archiving of old documents and records, ensuring they are stored securely and can be retrieved when necessary.
• Data Entry: Accurately capture and input data into relevant databases and systems.
• Student Registration: Assist with the registration process for new and returning students, ensuring all data is correctly captured.
• ITS Data Capturing: Perform data capturing tasks using the Integrated Tertiary Software (ITS), ensuring data integrity and confidentiality.
• Report Generation: Generate and compile reports as required by management, using collected data and statistics.
• Database Management: Maintain and update student and administrative databases, ensuring information is current and accurate.
• Event Coordination: Assist in planning and organizing college events, workshops, and seminars.
• Communication Management: Draft and distribute internal communications, notices, and announcements.
• Support Services: Provide administrative support to various departments as needed, adapting to the dynamic needs of the college.
• Quality Assurance: Ensure that all administrative activities are conducted in accordance with the college’s quality standards and policies.
• Confidentiality Maintenance: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Teamwork: Work collaboratively with other administrative staff, contributing to a positive and efficient work environment.
• Feedback Integration: Actively seek and incorporate feedback from supervisors and colleagues to improve processes and performance.

How to apply at Ekurhuleni West College

Applicants must submit the following documents by hand:

1. Completed Z83 Form: Obtainable here.
2. Comprehensive CV: Including three contactable references with email addresses.
3. Certified Copies:
   • Academic transcripts (N4-N6)
   • Matric certificate
   • Identity Document (both sides)
4. Certification Validity: Documents should be certified within the last three months.

Application Submission:

• Location: Ekurhuleni West College, Kempton Campus, Cnr Patridge Avenue & Pretoria Road, Kempton Park.
• Marking: Clearly label the application with the post title and reference number.

Important Notes:

• Only shortlisted and successful candidates will be contacted.
• If no appointment notice is received within 60 days of the closing date, assume the application was unsuccessful.
• Candidates who have previously completed an 18-month internship should not apply.
• Applications from people with disabilities are encouraged.

Enquiries:

• Contact Person: Ms. S.M. Mariri (Human Resource Department)
• Phone: 010 023 3691 Ext 2036

Equal Opportunity Statement: Ekurhuleni West College is an equal opportunities employer and reserves the right not to fill the position.

Ekurhuleni West College is eager to welcome new talent through its Management Assistant Trainee Program. This program presents an excellent opportunity for individuals looking to advance their careers in administration and gain hands-on experience within a supportive and dynamic environment. Candidates who meet the requirements are encouraged to apply before the deadline to seize this valuable training opportunity.

The college looks forward to reviewing applications and the possibility of adding new members to their team.