WITS University in Johannesburg is currently seeking a dynamic, self-motivated individual for the prestigious role of Faculty Registrar within the Faculty of Engineering and the Built Environment (E&BE). This is an exceptional opportunity to lead a critical department within one of South Africa’s most esteemed institutions of higher learning.
Faculty Registrar Job Overview
- Job Title: Faculty Registrar
- Location: WITS University, Johannesburg
- Organization: E&BE – Faculty Registrar’s Office
- Reporting to: Faculty Dean and University Registrar
- Department: Faculty of Engineering and the Built Environment
- Closing date: 08 October 2024
Faculty Registrar Job Description
The Faculty Registrar is responsible for overseeing both undergraduate and postgraduate administrative divisions within the Faculty of Engineering and the Built Environment. This position entails a leadership role, reporting directly to the Faculty Dean regarding the key performance areas and contributing to ensuring that faculty procedures run efficiently and comply with university regulations. The role also involves close collaboration with the University Registrar, ensuring that the Faculty’s academic administration meets the standards set by the university.
As the Faculty Registrar, you will be managing a team of administrators, dealing with student inquiries, maintaining academic records, and ensuring that the Student Information Management System (SIMS) is updated with accurate data. Your role will also encompass responsibility for faculty governance, including the Faculty Board, sub-committees, and the creation of the Faculty Rules and Syllabuses Booklet.
Why Join WITS University?
WITS University is one of South Africa’s leading higher education institutions. Known for its commitment to excellence and social transformation, WITS is a hub for academic innovation, research, and community engagement. As a Faculty Registrar, you will be at the heart of WITS’ mission to deliver world-class education while driving transformation in higher education.
This role offers a unique opportunity to contribute to the success of the Faculty of Engineering and the Built Environment, helping shape the future of the university’s students and academic programs. Join us in making a meaningful impact on the future of engineering and the built environment in South Africa and beyond.
Key Responsibilities
As the Faculty Registrar, you will have a wide array of responsibilities that are essential to the academic integrity and operational excellence of the Faculty. These include:
- Overseeing the day-to-day academic and student administrative functions of the Faculty.
- Managing and ensuring the accuracy of student records, academic data, and information in the Student Information Management System (SIMS).
- Supporting the work of the Faculty Board and its various sub-committees, facilitating their operations, and ensuring all meetings are well-documented and organized.
- Liaising with various university offices to ensure that student services are delivered seamlessly.
- Providing guidance and advice to prospective, current, and returning students regarding academic regulations and processes.
- Ensuring the accuracy and publication of the Faculty’s Rules and Syllabuses Booklet.
- Overseeing the implementation of academic prerequisites and program requirements.
- Managing Faculty Standing Orders and ensuring adherence to university policies.
- Leading the development and training of both permanent and temporary staff, especially during peak periods.
- Developing, implementing, and managing faculty-related administrative projects such as examinations, prize-giving ceremonies, and graduation events.
- Managing the Faculty registry budget and ensuring sound governance over faculty meetings, communications, and publications.
Requirements
For the role of Faculty Registrar, the ideal candidate will meet the following qualifications and experience requirements:
- A minimum of an Honours degree or Postgraduate Diploma (PGDip), preferably in Business Administration. A master’s degree, especially an MBA, would be an added advantage.
- At least ten years of experience in a university faculty or support environment, with at least five years in a managerial role. This experience should include managing diverse teams and working with different personalities.
- A thorough understanding of university systems, processes, and procedures.
- Experience working with Oracle’s Student Information Management System (SIMS) would be an advantage.
- Strong transformational management and supervisory skills, with the ability to resolve conflicts and work with multiple stakeholders.
- Technological proficiency in current software programs that support faculty administrative processes.
- Excellent interpersonal skills, with strong planning and implementation skills.
- Experience in minute-taking, servicing committees, and working with university governance structures.
- The ability to work under pressure, manage multiple tasks, and adhere to tight deadlines.
- A keen understanding of faculty decisions and the ability to follow up effectively.
Additional Skills and Attributes
Beyond the basic qualifications and experience, the ideal candidate should possess several key skills and attributes, including:
- Conflict resolution skills, with the ability to handle and resolve internal disputes effectively.
- An understanding of transformation within the South African higher education context, and a willingness to contribute to the university’s transformation strategy.
- Strong leadership and development capabilities to mentor and train staff, contributing to their professional growth.
- A passion for service, with a focus on improving the student experience and ensuring high standards of administrative support.
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How to Apply
To apply for this exciting opportunity, interested candidates are invited to submit the following documents:
- A covering letter outlining your motivation for applying and your experience relevant to the role.
- A detailed CV including the names, email addresses, and contact numbers of three (3) referees.
- Certified copies of qualifications and academic transcripts.
- A certified copy of your South African ID or passport (for non-South African citizens).
- Details of your research metrics in your covering letter.
External applicants are invited to apply via the Wits i-Recruitment platform at https://irec.wits.ac.za. Internal employees may apply directly through the Wits Intranet by selecting “Apply for a job” under Oracle Self-Service.
The closing date for applications is 08 October 2024. Please note that only shortlisted candidates will be contacted. WITS University reserves the right not to make an appointment or to re-advertise the position if necessary. Additionally, preference may be given to candidates from under-represented designated groups in line with the University’s employment equity plans.
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For any inquiries, please contact Professor Thokozani Majozi, Executive Dean of the Faculty of Engineering and the Built Environment, via email at Thokozani.Majozi@wits.ac.za or by phone at +27 11 717 7012.
The Faculty Registrar Vacancy at WITS University presents an incredible opportunity for highly skilled professionals with a strong background in academic administration and leadership. This role is pivotal in ensuring the smooth operation of the Faculty of Engineering and the Built Environment, offering a chance to shape the future of academic services and student support at one of South Africa’s premier universities. If you possess the necessary qualifications, experience, and a passion for academic excellence, this position provides a platform to advance your career while contributing to the growth and transformation of the faculty.
