Are you detail-oriented, organized, and looking for an opportunity to contribute to groundbreaking research in HIV treatment and prevention? The Desmond Tutu HIV Centre (DTHC), part of the Faculty of Health Sciences at the University of Cape Town (UCT), is seeking a Filing Clerk for a 12-month fixed-term contract. This position is based at the Emavundleni Research Centre in Crossroads, Cape Town.
Filing Clerk Position Details
- Job Title: Filing Clerk
- Contract Type: Full-time, 12-month fixed-term
- Location: Emavundleni Research Centre, Crossroads, Cape Town
- Pay Class: 05
- Annual Remuneration: R154,189 – R273,699 (Negotiable)
- Closing Date: 20 December 2024
About the Desmond Tutu HIV Centre
The Desmond Tutu HIV Centre is internationally renowned for its commitment to research, treatment, training, and the prevention of HIV and related infections across Southern Africa. The Centre is home to a team of dedicated professionals who work tirelessly to improve healthcare outcomes and promote excellence in medical research.
This vacancy offers a unique opportunity to join their mission and contribute to the efficient management of clinical trials through meticulous organization and attention to detail.
Key Responsibilities
The Filing Clerk will play a vital role in maintaining systematic organization and compliance with Good Clinical Practice (GCP) standards for study-related activities. Your daily responsibilities will include:
- File Preparation and Management:
- Compile visit packs for participants’ folders/files.
- Ensure visit packs are accurate and up-to-date.
- Issue and collect participant files as per the study schedule.
- Recordkeeping:
- Maintain proper filing of folders for each clinical trial.
- Archive old participant records and resolve filing queries.
- File laboratory results appropriately after data capture.
- Administrative Support:
- Photocopy, fax, and shred documents as required.
- Assist the Principal Investigator or designee in data updates, including laboratory results, adverse events, and concomitant medications.
- Compliance and Coordination:
- Work closely with Study Coordinators to ensure files are prepared for interim and unscheduled visits.
- Liaise with Data Administrators to hand over files for daily operations.
Essential Requirements
Candidates must meet the following minimum requirements:
- Education: Grade 12 / NQF level 4
- Experience:
- 1–2 years in clinical trials (essential)
- Previous filing experience (essential)
- Skills:
- Proficient in MS Office (Word, Excel, Outlook)
- Excellent organizational and time management abilities
- Strong interpersonal and attention-to-detail skills
- Advantageous: Tertiary qualification in administration
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Why Join the Desmond Tutu HIV Centre?
- Be part of a reputable institution contributing to critical healthcare research.
- Work in a supportive and inclusive environment committed to diversity and equity.
- Gain valuable experience in clinical trial administration and health sciences.
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Application Process
To apply, submit the following documents in a single PDF file via email to Litha.Gogo@hiv-research.org.za:
- UCT Application Form: Download the form here.
- Cover Letter: Highlight your suitability for the role.
- Curriculum Vitae (CV).
Ensure the email subject line includes the Job Title and Reference Number (E241209).
Incomplete applications will not be considered. Only shortlisted candidates will be contacted for further assessments.
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The Filing Clerk vacancy at the Desmond Tutu HIV Centre offers an incredible opportunity to contribute to life-changing research while building your career in clinical trial administration. If you’re detail-oriented, organized, and passionate about making a difference, this role is your chance to be part of a dedicated team at one of South Africa’s most prestigious institutions.
With its focus on excellence, diversity, and innovation, the Desmond Tutu HIV Centre provides a supportive environment where your skills can shine while contributing to vital healthcare advancements. Don’t miss out on this rewarding opportunity—submit your application by 20 December 2024 and take the first step toward a meaningful career.
