The South African Police Service (SAPS) is currently seeking qualified individuals to fill several Secretary positions within various divisions. This presents an excellent opportunity for skilled professionals looking to contribute to the legal, fleet management, supply chain management, facility management, movable government property, and corporate support sectors. If you possess the necessary qualifications and skills, consider applying for one of these positions before the closing date of 26 May 2023.
Requirements and qualifications for the mentioned posts include the following:
Education: Applicants must possess a Senior Certificate (Grade 12) or National Certificate (Vocational) recorded on the National Learner Record Database (NLRD) at NQF level 4. Additionally, having a three-year Diploma or Degree recorded on the NLRD at NQF level 6 or higher in a relevant field related to the post will be considered an advantage.
Language Proficiency: Candidates must be fluent in at least two of the official languages of South Africa, with English being one of them.
Citizenship: Applicants must be South African citizens.
Clean Record: Prospective candidates should not have any previous criminal or departmental convictions, nor any pending criminal or departmental cases.
Vetting Process: Successful applicants will undergo a vetting process that includes security screening and fingerprint verification.
Flexibility and Availability: Candidates should be willing to work under pressure and be available to work extended hours when required.
These requirements and qualifications are essential for applicants to demonstrate their competency in the specific core functions of the post and to ensure a suitable fit for the positions advertised.
The summary of duties for the mentioned posts includes the following core functions:
Document Preparation: Type various documents such as reports, letters, minutes, agendas, memoranda, and handle confidential documents.
Document Workflow Management: Monitor the flow of documents to and from the office of the Senior Manager by maintaining a register.
Diary Management: Manage the Senior Manager’s diary, scheduling internal and external engagements.
Travel Coordination: Coordinate travel arrangements, including accommodation and subsistence allowances, for the Senior Manager.
Record Keeping: Maintain an organized system of record-keeping, filing, and a bring-forward system.
Correspondence Distribution: Distribute correspondence and circulars to relevant stakeholders.
Communication Handling: Handle routine correspondence, promptly send and receive emails and faxes.
Telephone Communication: Answer and make telephone calls on behalf of the Senior Manager, taking messages professionally.
Visitor Reception: Receive and host visitors in the office, providing a welcoming environment.
Meeting Support: Assist in serving refreshments to visitors during meetings, arrange and book meeting venues according to expected attendance.
Meeting Assistance: Provide support during meetings and workshops involving the office of the Senior Manager.
Equipment Operation: Operate standard office equipment such as fax machines, email systems, photocopy machines, telephones, and computers.
These duties encompass a wide range of administrative tasks that contribute to the efficient functioning of the office and support the Senior Manager in their day-to-day responsibilities.
Available Secretary Vacancies
Post 16/105: Secretary (x5 posts)
Division: Legal Services
Salary: R202 233 per annum (Level 05)
Centre: National Head Office (Pretoria)
Enquiries: Colonel Nonkenyana / Lt Col Mokholoane / Captain Masetlwa at 066 486 4393/082 773 3890/083 779 7886
Applications: Postal Address – Division: Legal Services South African Police Service, Private Bag X 94, Pretoria, 0001; Hand Delivery – 152 Telkom Towers Johannes Ramokhoase Street, Pretoria; Email – NonkenyanaNL@saps.gov.za/Mokholoanem@saps.gov.za
Post 16/106: Secretary Ref No: SCM 1/2023
Component: Fleet Management
Section: Office of the Head: Fleet Management
Division: Supply Chain Management
Salary: R202 233 per annum (Level 05)
Centre: Lynnwood, Perseqour Park, Pretoria
Enquiries: PPO S Babana / PO FH Mudau / PO I Mphethi Tel No: (012) 841 7123 / 7217 / 7179
Applications: Hand Delivery – 117 Cresswell Road, (Corner Cresswell and Pretoria Road), Silverton, Pretoria, Division Supply Chain Management (Main Entrance, in the Wooden Box); Postal Address – The Divisional Commissioner: SCM, Human Resource Management, Private Bag X254, Pretoria, 0001
Post 16/107: Secretary Ref No: SCM 2/2023
Component: Fleet Management
Section: Office of the Section Head: Transport Management
Division: Supply Chain Management
Salary: R202 233 per annum (Level 05)
Centre: Lynnwood, Perseqour Park, Pretoria
Enquiries: PPO S Babana / PO FH Mudau / PO I Mphethi Tel No: (012) 841 7123 / 7217 / 7179
Applications: Hand Delivery – 117 Cresswell Road, (Corner Cresswell and Pretoria Road), Silverton, Pretoria, Division Supply Chain Management (Main Entrance, in the Wooden Box); Postal Address – The Divisional Commissioner: SCM, Human Resource Management, Private Bag X254, Pretoria, 0001
Post 16/108: Secretary Ref No: SCM 3/2023
Component: Facility Management
Section: Office of the Section Head: Programme and Project Management
Division: Supply Chain Management
Salary: R202 233 per annum
Centre: Lynnwood, Perseqour Park, Pretoria
Enquiries: PPO S Babana / PO FH Mudau / PO I Mphethi Tel No:(012) 841 7123 / 7217 / 7179
Applications: Hand Delivery – 117 Cresswell Road, (Corner Cresswell and Pretoria Road), Silverton, Pretoria, Division Supply Chain Management (Main Entrance, in the Wooden Box); Postal Address – The Divisional Commissioner: SCM, Human Resource Management, Private Bag X254, Pretoria, 0001
Post 16/109: Secretary Ref No: SCM 4/2023
Component: Movable Government Property
Section: Office of the Section Head: Firearms and Ammunition Management
Division: Supply Chain Management
Salary: R202 233 per annum (Level 05)
Centre: Cresswell Road, Silverton, Pretoria
Enquiries: PPO S Babana / PO FH Mudau / PO I Mphethi Tel No: (012) 841 7123 / 7217 / 7179
Applications: Hand Delivery – 117 Cresswell Road, (Corner Cresswell and Pretoria Road), Silverton, Pretoria, Division Supply Chain Management (Main Entrance, in the Wooden Box); Postal Address – The Divisional Commissioner: SCM, Human Resource Management, Private Bag X254, Pretoria, 0001
Post 16/110: Secretary Ref No: SCM 5/2023
Component: Movable Government Property
Section: Office of the Section Head: Clothing and Distribution Management
Division: Supply Chain Management
Salary: R202 233 per annum (Level 05)
Centre: Cresswell Road, Silverton, Pretoria
Enquiries: PPO S Babana / PO FH Mudau / PO I Mphethi Tel No: (012) 841 7123 / 7217 / 7179
Applications: Hand Delivery – 117 Cresswell Road, (Corner Cresswell and Pretoria Road), Silverton, Pretoria, Division Supply Chain Management (Main Entrance, in the Wooden Box); Postal Address – The Divisional Commissioner: SCM, Human Resource Management, Private Bag X254, Pretoria, 0001
Post 16/111: Secretary Ref No: SCM 6/2023
Component: Corporate Support Service
Section: Office of the Section Head: Support Services
Division: Supply Chain Management
Salary: R202 233 per annum (Level 05)
Centre: Cresswell Road, Silverton, Pretoria
Enquiries: PPO S Babana / PO FH Mudau / PO I Mphethi (012) 841 7123 / 7217 / 7179
Applications: Hand Delivery – 117 Cresswell Road, (Corner Cresswell and Pretoria Road), Silverton, Pretoria, Division Supply Chain Management (Main Entrance, in the Wooden Box); Postal Address – The Divisional Commissioner: SCM, Human Resource Management, Private Bag X254, Pretoria, 0001
Post 16/112: Secretary Ref No: SCM 7/2023
Component: Corporate Support Service
Section: Office of the Section Head: Performance Management
Division: Supply Chain Management
Salary: R202 233 per annum
Centre: Cresswell Road, Silverton, Pretoria
Enquiries: PPO S Babana / PO FH Mudau / PO I Mphethi Tel No: (012) 841 7123 / 7217 / 7179
Applications: Hand Delivery – 117 Cresswell Road, (Corner Cresswell and Pretoria Road), Silverton, Pretoria, Division Supply Chain Management (Main Entrance, in the Wooden Box); Postal Address – The Divisional Commissioner: SCM, Human Resource Management, Private Bag X254, Pretoria, 0001
Post 16/113: Secretary
Salary: R202 233 per annum (Level 05)
Centre: Component/Section: Component Head: Employee Health and Wellness Ref No: HRM 1/2023; Component Head: Labour Relations and Transformation Ref No: HRM 2/2023; Section Head: Recruitment and Staffing Ref No: HRM 3
The deadline for applications for all these roles is 26 May 2023. We strongly encourage interested candidates to ensure that their applications are submitted promptly and reach the respective offices before the closing date.
These positions represent excellent opportunities for experienced individuals seeking a challenging role within the SAPS. Overall, these positions provide an excellent opportunity for individuals who are looking for a challenging administrative role within the SAPS.
Download the Circular for full information.
