The Road Accident Fund (RAF) is pleased to announce an exciting opportunity for a dedicated and detail-oriented Legal Secretary to join its team at the Magistrate Court. This critical role involves supporting legal operations, ensuring efficient case management, and contributing to the RAF’s mission of assisting road accident victims.
Qualified applicants with strong organizational skills, excellent communication abilities, and a passion for the legal field are encouraged to apply. This position offers a chance to be part of a dynamic team that makes a meaningful impact in the community. The RAF looks forward to welcoming individuals who are ready to contribute to the pursuit of justice and support for those in need.
Legal Secretary (Magistrate Court) Job Opportunity
- Job Title: Legal Secretary (Magistrate Court)
- Division: Governance
- Location: Cape Town, Western Cape, South Africa
- Employment Type: Permanent
- Salary: R326,151.00 per annum
- Reference No.: 4869
- T.A.S.K Grade: 08
- Disability Targeted Role: No
- Application Closing Date: 25 September 2024
About the Road Accident Fund (RAF)
The Road Accident Fund (RAF) is an essential public institution in South Africa with a mission to provide financial compensation and rehabilitation to individuals injured in motor vehicle accidents. RAF is dedicated to promoting safer roads and ensuring that those impacted by road accidents receive timely and compassionate support. As part of their commitment to delivering efficient legal services, RAF is currently seeking a Legal Secretary to support the Magistrate Court division.
Purpose of the Role
The Legal Secretary will play a crucial role in ensuring the smooth day-to-day functioning of the Legal Service Department. The selected candidate will be responsible for providing administrative and legal secretarial support, ensuring adherence to internal processes, managing documentation, and assisting with legal research. This role is an excellent opportunity for a detail-oriented, organized individual with a legal background.
Key Performance Areas
1. Legal Secretarial Administration
- Prepare necessary court statements and forms required by attorneys in court.
- Transcribe audio files and written notes from attorneys.
- Proofread and index legal documents, ensuring accuracy and compliance.
- Manage pleading and discovery binders, keeping them updated.
- Handle the collection and delivery of legal documents.
- Assist with legal research and communicate with relevant stakeholders, including attorneys, opposing counsel, and vendors.
2. Standard Process and Procedure Maintenance
- Ensure that all tasks align with RAF’s internal standards and contribute to achieving business goals.
- Provide support to the strategy and reporting office, ensuring that all activities comply with RAF policies and procedures.
- Maintain and update written documentation and policies related to legal and business operations.
3. Office Management
- Provide general administrative support, including managing correspondence, answering telephonic queries, and filing.
- Maintain strict confidentiality on all matters within the office.
- Follow up on outstanding matters to ensure they are resolved within set timelines.
- Ensure that office supplies, such as stationery, are available at all times.
4. Meeting and Diary Management
- Arrange meetings on behalf of the Legal Services department and distribute minutes according to governance standards.
- Ensure that meeting resolutions are followed up and that action items are completed.
- Manage diaries for internal and external stakeholders, scheduling appointments as needed.
5. Document Control
- Maintain an up-to-date and functional filing system for the Legal Services department.
- Ensure that information is readily retrievable as needed.
- Protect the confidentiality of sensitive documents and ensure they reach the intended recipients.
- Acknowledge receipt of documentation, allocate file numbers, record data, and file documents appropriately.
Qualifications and Experience
To qualify for this role, applicants should have the following:
- A National Diploma in Business Administration or a Law-related qualification.
- At least 2 years of experience in a business or legal administration environment.
Required Competencies
The ideal candidate should demonstrate the following skills and competencies:
- Computer Literacy: Proficiency in MS Word, Excel, and PowerPoint.
- Understanding of RAF Systems: Familiarity with RAF’s internal systems and procedures is an advantage.
- Language Proficiency: Proficiency in English and one other official language is required.
- Planning and Organisational Skills: Strong ability to organize, plan, and coordinate various administrative activities.
- Communication and Interpersonal Skills: Excellent communication skills and the ability to work well with others.
- Confidentiality: Ability to handle sensitive information with the utmost confidentiality.
- Administrative and Research Skills: Strong administrative abilities with experience in legal research.
- Writing and Transcription Skills: Capability to transcribe audio files and prepare legal documents with precision.
Core Values of the Road Accident Fund
The RAF upholds several important values in its day-to-day operations. These include:
- Integrity: Maintaining high ethical standards in all dealings.
- Compassion: Showing empathy towards individuals affected by road accidents.
- Accountability: Taking responsibility for actions and decisions.
- Respect: Fostering a respectful environment for all staff, stakeholders, and clients.
- Excellence: Striving for superior performance and service delivery.
Why Join the Road Accident Fund?
The Road Accident Fund is more than just an employer. It is a meaningful organization that aims to make a difference in the lives of South Africans affected by road accidents. Joining RAF offers:
- Job Stability: A permanent position with a competitive salary of R326,151.00 per annum.
- Growth Opportunities: As part of the legal services team, you will have the opportunity to work with experienced legal professionals and grow your career.
- Contributing to a Greater Cause: By ensuring that legal processes run smoothly, you will be helping the RAF fulfill its mission of rehabilitating and compensating those impacted by road accidents.
Employment Equity
The RAF is an equal opportunity employer and is committed to the principles of employment equity. Preference will be given to People with Disabilities in line with the organization’s equity plans.
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Application Process and Important Information
- Interested candidates must submit their applications before the closing date of 25 September 2024.
- Security Vetting: All prospective employees will be subject to security vetting.
- If you have foreign qualifications, it is the applicant’s responsibility to ensure that the qualification is evaluated by the South African Qualification Authority (SAQA).
- Applicants who do not receive feedback within six weeks of the closing date can assume that their application has been unsuccessful.
Apply now
The Road Accident Fund is looking for a proactive and skilled Legal Secretary to strengthen its operations at the Magistrate Court. This position presents an opportunity for professional growth while allowing individuals to play a vital role in supporting victims of road accidents.
The RAF encourages interested candidates to apply and become part of a dedicated team committed to making a positive impact in the community. Together, they can continue to uphold justice and provide essential support to those in need.
