Legal Aid South Africa, a respected National Public Entity dedicated to supporting South Africa’s constitutional democracy, is seeking a qualified Legal Secretary to join its Mbombela Local Office. Legal Aid SA is recognized as a top employer, achieving this accreditation for 15 consecutive years. Committed to providing quality legal services to South Africa’s indigent and vulnerable communities, Legal Aid SA offers an environment of career development, growth opportunities, and an inspiring workplace.
This Legal Secretary position, based in Mbombela, is permanent and focuses on delivering administrative and secretarial support within the civil unit of the organization.
Role and Key Responsibilities
The successful candidate will be responsible for a range of duties that support the civil unit’s operational effectiveness. Key outputs include:
- Administrative Support: Managing and organizing administrative tasks following Legal Aid SA’s policies and standards.
- Secretarial Assistance: Delivering efficient support services to the civil unit, including typing, proofreading, copying, and distributing documents.
- Coordination: Managing diary and filing systems to ensure legal practitioners have timely access to necessary resources and documentation.
- Document Management: Developing and maintaining systems to track the receipt and distribution of documents, including those from other offices or opponent attorneys.
- Information Gathering: Coordinating interviews, assisting in routine form completion, and ensuring timely submission for approval.
- Record Keeping: Updating meeting schedules, filing systems, and documentation to maintain seamless office function.
- Asset Management: Reconciling office assets monthly and maintaining inventory control over office supplies and stationery.
- Communication Handling: Managing mail registers, handling document deliveries, and following up on mail and court documents sent by Docex.
- Report Management: Assisting practitioners with completing Matter Activity Reports (MARs) and updating information on civil unit web pages.
- Telephone Etiquette: Maintaining accurate message-taking and customer service standards, ensuring all telephone communications reflect Legal Aid SA’s professionalism.
Essential Skills and Competencies
Candidates must demonstrate strong organizational skills, attention to detail, and the ability to communicate effectively in both written and verbal forms. Key competencies include:
- A National Senior Certificate (Matric).
- At least one year of experience in administration and secretarial roles within a legal setting.
- Familiarity with basic computer software packages.
- A diligent work ethic with attention to detail.
Remuneration
The position offers a Basic Salary of Level 5 (R211,737.00) per annum, including benefits, as per Legal Aid SA’s policies.
Legal Secretary Application Process
Interested candidates must submit a detailed CV by 19 November 2024. Applications can be sent by email with the reference number MBOM/LS/01/11/2024 in the subject line to LMPRecruit [at] legal-aid.co.za or through the online portal at www.legal-aid.co.za.
For inquiries, candidates may contact Thandi Molemi at 013 756 4500.
Employment Equity Statement
Legal Aid SA is committed to its Employment Equity Plan, aiming to promote representativity across race, gender, and disability categories. Appointment decisions will align with these equity targets to foster an inclusive workplace.
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Note: Applicants who do not receive feedback within two months of the closing date may consider their applications unsuccessful.
The Legal Secretary position at Legal Aid SA’s Mbombela Local Office offers a unique opportunity for those passionate about contributing to South Africa’s social justice landscape. As a valued member of the civil unit, the successful candidate will play a crucial role in supporting legal practitioners to serve indigent and vulnerable citizens with dignity and care. Legal Aid SA provides a supportive environment with room for personal and professional growth, fair remuneration, and a commitment to inclusivity and equity.
For individuals seeking a stable career path within an impactful organization, this position presents a meaningful step forward. Interested applicants are encouraged to apply before the deadline on 19 November 2024.
