If you’re an experienced administrator looking for a stable and dynamic work environment, a new opportunity is open with the Defence Force Service Commission (DFSC) as a Personal Assistant. Located within the Department of Defence in Pretoria, this role requires a strong communicator and organized individual who is comfortable working closely with senior management.
Personal Assistant Job Overview
- Position: Personal Assistant
- Reference Number: DFSC/02/41/03
- Salary: R308,154 per annum (Level 07)
- Location: Defence Force Service Commission (DFSC), Pretoria
- Closing Date for Applications: 29 November 2024
Personal Assistant Job Description
The role of a Personal Assistant at the DFSC is multi-faceted, involving a blend of administrative, logistical, and secretarial responsibilities. This is a great opportunity for candidates who thrive in a structured, fast-paced environment and are eager to support the national defense infrastructure.
Key Requirements
The successful candidate will ideally possess:
- Education: Grade 12 (NQF Level 4) or equivalent; a Secretarial Diploma or comparable qualification is advantageous.
- Experience: Minimum of three years in administrative support to senior management, with specific experience in preparing agendas and taking minutes in strategic meetings.
- Skills and Attributes:
- Excellent written and verbal communication skills
- Proficiency in computer applications, especially MS Office
- Strong organizational and planning skills
- Exceptional telephone etiquette and interpersonal skills
- Problem-solving and analytical skills
- Knowledge of financial administration basics
- Additional Requirements: A valid driver’s license is preferred, as occasional travel may be required both locally and internationally.
Core Responsibilities
The Personal Assistant will perform several critical duties, including but not limited to:
- Administrative and Secretarial Support:
Provide comprehensive administrative support, including document analysis and advising the Commission on policy implications. - Meeting Coordination:
Oversee the preparation for Commission meetings, including compiling agendas, scrutinizing documents, and ensuring that minutes and decision registers are well-maintained. - Procurement and Logistics Management:
Coordinate the procurement of supplies and manage travel and accommodation arrangements for Commission members. - Communication and Document Handling:
Maintain effective control of all documentation related to Commission activities, ensuring accuracy and confidentiality in handling sensitive information.
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Interview Process and Selection
Shortlisted candidates will undergo pre-assessment and competency testing, following which only the most suitable candidates will be selected for the role. All shortlisted candidates will be required to complete Personnel Suitability Checks which include background checks on criminal, citizenship, financial, and asset records, as well as security clearance processes. Candidates are also subject to a twelve-month probation period.
Why This Role?
Working as a Personal Assistant within the Department of Defence offers a unique opportunity to be part of South Africa’s defence framework. The DFSC plays an essential role in advising and supporting the military structure, making this position both impactful and rewarding for individuals committed to serving the nation.
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How to Apply
To apply, candidates should complete the prescribed Z83 application form. Ensure your application includes:
- A signed and dated Z83 form.
- A comprehensive CV detailing your training, qualifications, competencies, and work experience.
Note: Applications received using an outdated or incorrectly completed Z83 form will not be considered. Only shortlisted candidates will be required to provide certified copies of qualifications during the interview phase, which should be certified within six months.
Applications can be submitted via:
- Postal Service:
Private Bag X52, Pretoria, 0001 - In-Person Delivery:
DFSC Offices, Leerdam Building, SAMHS Head Office, Kasteel Park, Corner of Nossob and Jochemus Street, Erasmuskloof - Email:
DFSC@dod.mil.za / dfscza@gmail.com
Late applications will not be considered. For any queries, contact Mr. M.M.P Motsepe at (012) 367 9340 or 060975 4594.
Important Reminders for Applicants
- Only submit a single Z83 form per application.
- If you’re applying for more than one position, each application requires a separate Z83 form.
- Faxed or photocopied applications will not be accepted.
- If you haven’t received a response within three months after the closing date, consider your application unsuccessful.
- Correspondence will be limited to shortlisted candidates only.
For further details, potential candidates are encouraged to contact Mr. M.M.P Motsepe.
The Personal Assistant position at the Department of Defence’s Defence Force Service Commission (DFSC) offers a meaningful career path for skilled administrators who are ready to support and enhance the operations of a national institution. With competitive compensation, the role provides both responsibility and a unique opportunity to contribute to the defence sector. If you meet the requirements and are driven by purpose, now is your chance to apply and be part of a team dedicated to South Africa’s security and progress.
