Are you an experienced professional with excellent organizational and communication skills? The Mining Qualifications Authority (MQA) is offering a Personal Assistant to the COO Job Opportunity at MQA. If you have a background in office management, secretarial services, or administration, this could be the perfect opportunity to advance your career.
Personal Assistant to the COO Job Overview
- Position: Personal Assistant to the COO (Re-advertisement)
- Location: Anywhere (Open to all candidates)
- Paterson Grade: C2
- Remuneration: R 457,965.75 per annum (plus a potential 20% performance bonus)
- Application Deadline: 17 February 2025
About MQA
The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) that supports skills development in South Africa’s mining and minerals sector. Operating under the Department of Higher Education and Training (DHET) and the Department of Mineral Resources and Energy (DMRE), the MQA plays a vital role in ensuring that the mining industry adheres to Skills Development Act (SDA) 97 of 1998 and the Mine Health and Safety Act (MHSA) 29 of 1996.
Key Responsibilities
The Personal Assistant to the Chief Operating Officer Job Opportunity at MQA includes a wide range of responsibilities. Below are the main job functions:
1. Personal Assistant Duties
- Manage the COO’s schedule/diary and track managers’ diaries reporting to the COO.
- Ensure that the COO’s office complies with MQA policies.
- Liaise with internal and external stakeholders to maintain relationships.
- Organize meetings, workshops, conferences, and other events.
- Maintain accurate manual and electronic filing systems.
- Prepare and distribute meeting documents and ensure accuracy.
- Provide secretarial support for ad hoc committees.
- Organize travel and accommodation for the COO when required.
- Prepare and submit weekly project monitoring reports for operational units.
2. Corporate Governance & Administration
- Identify and mitigate risks in the COO’s office.
- Implement internal controls for governance.
- Maintain confidentiality and privacy for sensitive documents.
3. Stakeholder & Relationship Management
- Act as a liaison between the COO and internal/external stakeholders.
- Handle communications, calls, and emails on behalf of the COO.
- Provide stakeholders with information on policies, projects, and initiatives.
- Facilitate meetings by ensuring all attendees are informed and prepared.
4. Reporting & Documentation
- Consolidate and submit monthly senior management reports to the COO.
- Compile board, EXCO, and sub-committee submissions.
- Conduct research and prepare reports for the COO’s consideration.
5. Customer Service & Stakeholder Engagement
- Exceed customer expectations through effective communication.
- Work with internal and external partners to improve service delivery.
- Address queries and concerns from stakeholders in a professional manner.
6. Financial & Budget Management
- Manage expense claims and petty cash for the COO’s office.
- Ensure procurement policies are followed when making purchases.
- Administer and track the COO’s office budget.
7. Quality Assurance & Continuous Improvement
- Ensure that all work processes align with quality standards.
- Identify areas for continuous improvement.
- Implement corrective actions when necessary.
Minimum Qualifications & Experience
If you’re interested in applying for the Personal Assistant to the Chief Operating Officer Job Opportunity at MQA, ensure you meet the minimum requirements below:
Educational Requirements
Diploma (NQF Level 6) in
- Secretarial Office Management
- Business Administration
- Or an equivalent field
Degree (NQF Level 7) is an added advantage.
Experience Requirements
- Minimum 3 years of experience as a PA, Administrator, or Office Manager in the public/private sector or mining sector.
- Strong proficiency in MS Office (Word, Projects, Excel, PowerPoint, and Outlook).
Key Competencies & Skills
Knowledge of:
- Project & event management
- Document management & record-keeping
- Business writing & communication
- Travel & contact management
- Secretarial duties (especially minute-taking)
Skills:
- Excellent written and verbal communication
- Strong organizational and time-management skills
- Analytical and problem-solving abilities
- Attention to detail and accuracy
- Ability to work under pressure and meet deadlines
- High-level computer proficiency
Attributes:
- Integrity and professionalism
- Ability to make sound decisions
- Self-motivation and adaptability
- Strong interpersonal skills
Additional Job Requirements
Candidates should be willing to:
- Work longer hours when required.
- Engage with multiple internal and external stakeholders.
- Travel away from home when necessary.
- Pursue continuous learning and development in their career.
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How to Apply
Interested candidates must submit the following:
- Comprehensive Curriculum Vitae (CV)
- Certified copies of qualifications
- Valid driver’s license
- Valid proof of identification
Email applications to: recruitment@mqa.org.za
Closing Date: 17 February 2025
Late applications will not be considered.
Employment Equity:
The MQA is an Equal Opportunity Employer and will give preference to candidates in line with its Employment Equity Plan.
Important Notes:
- Shortlisted candidates will undergo a competency assessment and vetting process.
- The successful applicant must disclose their financial interests.
- If you do not receive feedback within four weeks after the closing date, please consider your application unsuccessful.
- MQA reserves the right not to appoint any candidate for this position.
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The Personal Assistant to the Chief Operating Officer Job Opportunity at MQA is perfect for professionals with strong organizational, communication, and administration skills. If you’re looking for a challenging yet rewarding role, apply before the closing date on 17 February 2025.
