pThe Western Cape Government is looking for a dedicated and highly organized to fill Personal Assistant Vacancy to join the Transport Regulations team. This position is perfect for individuals with strong administrative skills and a keen interest in regulatory affairs. The Personal Assistant will play a vital role in ensuring the smooth operation of the department, managing various administrative tasks, and supporting essential regulatory functions.
Candidates who are detail-oriented, proactive, and eager to contribute to effective governance in transport regulations are encouraged to apply. This role offers a valuable opportunity to advance one’s career while making a meaningful impact in public service with the Western Cape Government.
Western Cape Government Personal Assistant Vacancy Details
- Ref No: WCMD 34/2024
- Job Title: Personal Assistant: Transport Regulations
- Reference Number: WCMD 34/2024 (WCG240730-2)
- Department: Western Cape Mobility Department
- Location: Cape Town, CBD, Western Cape
- Salary Level: 7
- Job Type: Permanent
- Closing Date: 09 September 2024
- Contact for Enquiries: Adv G Reed, (021) 483 0213
Minimum Requirements:
- Education: Grade 12 (Senior Certificate) plus an accredited secretarial diploma and/or administrative qualification at NQF Level 5 or higher.
- Experience: At least 3 years of experience in providing support to management or senior management.
Key Performance Areas:
- Secretarial Support: Provide secretarial and receptionist support to the Chief Director.
- Administrative Support: Assist with administrative tasks and manage the Chief Director’s budget.
- Meeting Coordination: Support the Chief Director with meeting arrangements and documentation.
- Regulatory Compliance: Understand and apply relevant public service and departmental policies and procedures.
Competencies:
- Knowledge:
- Relevant legislation, policies, and procedures
- Office Administration
- Database and Records Management
- Procurement processes
- Basic financial administration
- Government functioning and processes
- Information support systems (e.g., BAS, MYTRACK)
- Skills:
- Language and computer literacy
- Organizational and people skills
- Written communication and report writing
- Research and problem-solving
- Good telephone etiquette and client liaison
- High reliability and discretion
- Effective communication with diverse individuals
- Self-management and motivation
Remuneration:
- Annual Salary: R 308,154 (Salary Level 7)
- Additional Benefits: Medical assistance, housing assistance, pension-fund contributions, and other benefits as per applicable prescripts or collective agreements.
How to apply
1. Prepare Your Materials:
- Resume/CV: Ensure it’s updated and tailored to the position.
- Cover Letter: Write a personalized letter addressing the specific role.
- References: Have contact information for professional references ready.
- Documents: Gather any additional documents required (e.g., transcripts, portfolios).
2. Register or Log In:
- Create Account: If you’re new to the site, register with your email and create a password.
- Log In: If you already have an account, use your credentials to log in.
3. Fill Out the Application Form:
- Personal Information: Enter your name, contact details, and address.
- Work Experience: List relevant past positions and duties.
- Education: Provide details of your educational background.
- Skills: Highlight skills pertinent to the role.
4. Upload Documents:
- Attach Files: Upload your resume, cover letter, and any other required documents.
- Check Formats: Ensure files are in accepted formats (PDF, DOC, etc.) and meet size limits.
5. Review Your Application:
- Double-Check: Verify all information is accurate and complete.
- Proofread: Review your resume and cover letter for errors.
6. Submit Application:
- Final Review: Confirm all sections are filled and documents are uploaded.
- Submit: Click the “Submit” button to send your application.
7. Follow Up:
- Confirmation Email: Check for an email confirming receipt of your application.
- Track Status: Use any provided tools to monitor the status of your application.
8. Prepare for Next Steps:
- Interview Prep: Be ready for possible interview requests.
- Additional Information: Be prepared to provide any further information or documentation if requested.
Application Notes:
- Verification: Shortlisted candidates will need to provide documentation for verification and criminal record vetting.
- Interviews: Candidates will be invited for interviews and may be required to undergo competency assessments.
- Reference Checks: By applying, candidates consent to the Western Cape Government contacting previous employers for references, including disciplinary records and reasons for leaving.
Technical Support:
- Application Issues: For help with online applications, contact the helpline at 086 137 0214 (Monday to Friday, 08:00 – 16:00).
Note: Ensure applications are submitted before the closing date as late applications will not be considered.
Apply now, for the Personal Assistant Vacancy.
Tip: Building a Winning CV: Tips for Success in South African Government Jobs
This is a valuable opportunity for a skilled and motivated individual to fill the Western Cape Mobility Department as a Personal Assistant Vacancy to the Chief Director: Transport Regulation. The role offers a chance to contribute significantly to the department’s operations while providing crucial administrative support. Candidates who meet the qualifications and possess the required skills are encouraged to apply by 09 September 2024.
This position promises a competitive salary and benefits, along with the opportunity to play a key role in supporting effective transport regulation within the Western Cape Government. Don’t miss this chance to advance your career and make a meaningful impact in public service, submit your application today!
