For a Procurement Administrator, the Council for the Built Environment (CBE), situated in Hillcrest, Pretoria, is providing an excellent career opportunity. The financial unit needs help with basic administration, and this permanent post is open for immediate hiring.
This position is ideal for you if you are passionate about procurement and want to contribute meaningfully in a work environment.
Procurement Administrator Position Details
- Position Title: Procurement Administrator
- Reference: PRA2024
- Location: Hillcrest, Pretoria
- Salary: R 224,495.50 per annum (Excluding Benefits)
- Closing date: 14 June 2024
Purpose of the Role
The main goal of this position is to efficiently and effectively support the finance unit with basic administration tasks, ensuring smooth and streamlined procurement processes.
Key Responsibilities
- Authorize Purchase Requisitions: Assist in authorizing purchase requisitions with the relevant budget attached.
- Request for Quotation: Place requests for quotations from identified suppliers on the Central Supplier Database on a rotational basis.
- Quotation Submission: Assist in requesting quotations and submitting them to the end-user to select the most suitable supplier.
- Supplier Sourcing: Source relevant suppliers when not available in the database or lacking required resources.
- Supplier Evaluations: Conduct supplier evaluations, due diligence, and risk assessments to mitigate potential supply chain disruptions.
- Supplier Selection: Facilitate evaluations to select a suitable supplier from the quotations received.
- Purchase Order Creation: Create a purchase order to confirm the agreement for the services and/or goods to be procured.
- Supplier Notification: Notify the selected supplier and liaise with them to determine the delivery timeframe.
- Order Status Communication: Communicate the status of orders to the end-user.
- Policy Adherence: Adhere to applicable policies, procedures, and legislation in procuring goods and services under the supervisor’s guidance.
- Stakeholder Relationships: Assist procurement officers in maintaining relationships with key stakeholders.
- Workload Management: Provide support to procurement officers in managing workloads.
- Policy Update Contribution: Contribute to updating procurement policies, procedures, and work practices.
- Secretariat Services: Assist in providing secretariat services to the procurement committees.
- Customer Communication: Communicate with external and internal customers regarding procurement matters.
- Achievement Contribution: Contribute towards ensuring on-time delivery, contractual obligations, technical requirements, and quality.
- Documentation Management: Obtain and file all relevant Supply Chain Management (SCM) documentation and archive files to offsite storage.
- Policy Adherence: Adhere to SCM and finance policies.
Requirements and Competencies
- Educational Qualification: 1-year certificate in Administration, Accounting, Procurement/Supply Chain Management, Logistics, or a related field.
- Experience: At least 1 year of experience in Basic Supply Chain Management.
- Skills: Administrative skills, liaison, invoicing system, database administration, communication (verbal & written), and information monitoring.
Application Process
To apply for this exciting position, please follow these steps:
- Prepare Your Application: Ensure your application includes a detailed CV.
- Reference Number: Quote the reference number PRA2024 in your application.
- Submission: Submit your application by email to hradmin@cbe.org.za
- Free CV Templates that Pass the Applicant Tracking System
Important Notes
- Subject Line: Applications without the reference number in the email subject will be disqualified.
- Notification: Applicants not contacted within four weeks of the closing date should consider their application unsuccessful.
- Qualification Evaluation: It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
- Competency Assessment: For the Executive role, recommended applicants will be required to undergo a competency assessment.
- Appointment Discretion: The CBE reserves the right not to make an appointment.
- Encouraged Applicants: People with disabilities are strongly encouraged to apply.
Working as a Procurement Administrator at the Council for the Built Environment you a special chance to hone your abilities in a fast-paced setting. This role offers an exciting career path in supply chain management and procurement, with an emphasis on efficiency and effective support to the finance unit. Put in your application now to start your journey towards a fulfilling career at CBE.
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