Are you an experienced project administrator looking for a permanent opportunity at a prestigious South African university? The North-West University (NWU), Mahikeng Campus, is offering an exciting Project Administrator Job Opportunity at the North-West University. If you have the right skills and qualifications, this could be the perfect career move for you.
Project Administrator Job Overview
- Position Title: Project Administrator (N000466)
- Listing Reference: NWU_003286
- Industry: Education & Training
- Job Category: Others: Education and Training
- Location: Mahikeng – Capital City
- Employment Type: Permanent
- Application Deadline: 20 February 2025
- Remuneration: Competitive salary package based on NWU policy guidelines
Project Administrator Job Description
The selected candidate will be part of the Facilities Department under Infrastructure Design and Construction at NWU’s Mahikeng Campus. The Project Administrator will play a crucial role in managing administrative tasks and supporting project execution.
Job Responsibilities
1. Project Administration
The Project Administrator will be responsible for all administrative tasks related to project execution. This includes:
- Ensuring all contractual requirements for projects are met throughout the project life cycle.
- Keeping project information up to date for quick access and responses to queries.
- Coordinating communication among project stakeholders through emails, letters, and notifications.
- Supporting project teams by managing contracts, site instructions, extension approvals, completion certificates, and scheduling necessary appointments.
2. Meeting Administration
- Organizing and administering project-related meetings.
- Preparing agendas, minutes, and distributing them to relevant stakeholders.
- Ensuring meeting minutes are well-documented and of high quality.
3. General Office and Team Support
- Providing administrative assistance to ensure smooth project operations.
- Managing travel and accommodation arrangements for the team.
- Being the single point of contact for ordering office supplies.
- Coordinating postal and delivery services.
- Collecting client feedback for project satisfaction reports.
4. Financial Administration
- Processing payments according to NWU financial policies.
- Managing fund transfers between projects or users.
- Capturing and managing new creditors on the financial system.
- Administering contractor-related transactions such as banking details updates.
5. Compliance Liaison
- Ensuring that project documentation complies with NWU’s financial and procurement policies.
- Reviewing contracts and ensuring all authorizations are in place for extensions, approvals, and contract instructions.
6. Records Management
- Implementing a record management system to store and track all project documentation as per departmental processes.
Minimum Requirements
To qualify for this position, candidates must meet the following criteria:
Education:
- Diploma in Administration (NQF Level 6) or a similar qualification.
Experience:
- A minimum of three (3) years of experience as a Project Administrator.
Additional Advantages & Preferences:
- Diploma in Bookkeeping (NQF Level 6).
- Training in Project Management.
- Advanced Microsoft Excel training.
Key Skills and Competencies
The Project Administrator role at NWU requires the following technical and behavioral competencies:
Technical Skills
- Knowledge of construction contracts.
- Advanced Microsoft Office skills.
- Meeting administration experience.
- Proficiency in electronic accounting packages for bookkeeping and budgeting.
Behavioral Competencies
- Strong time management skills to handle pressure.
- Ability to work independently within delegated responsibilities.
- Attention to detail for handling large amounts of information.
- Capability to manage multiple projects at different completion stages.
Remuneration
The total annual remuneration package will be in accordance with NWU’s salary guidelines, ensuring fair compensation based on the level of appointment.
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How to Apply
Interested candidates must submit their applications online via the official NWU vacancy website before 20 February 2025.
Important Notices:
- Incomplete applications or those submitted via other platforms will not be considered.
- The university applies the principles of the Employment Equity Act and prioritizes transformation.
- If you do not receive communication within two months after the closing date, consider your application unsuccessful.
- Only shortlisted candidates will be contacted.
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For further inquiries:
Job Content Queries: Contact Mr. Thapelo Moela at 018 389 9025
Recruitment Process Queries: Contact Ms. Hawa Joosub at 018 389 9015
The Project Administrator Job Opportunity at the North-West University presents an exciting career prospect for skilled administrative professionals seeking a permanent position at one of South Africa’s leading educational institutions. If you have a diploma in administration, at least three years of experience, and strong organizational skills, this role offers a stable career path with competitive remuneration.
