The Western Cape government’s Department of Social Development is looking for a committed person to work as a Registry Clerk in the Eden Karoo Region. This full-time role provides a secure career path in a stimulating and encouraging workplace.
Registry Clerk Position Overview
- Job Title: Registry Clerk: Logistical Services (Eden Karoo)
- Reference Number: WCG240521-1
- Tracking Number: DSD 35/2024
- Location: Eden Karoo Region, Western Cape, South Africa
- Job Type: Permanent
- Closing Date: 2024/07/08
- Enquiries: Ms E Heydenrych at (023) 342 6809
Registry Clerk Job Purpose
The main purpose of this role is to provide efficient and effective registry services to support the Department of Social Development’s operations in the Western Cape. The Registry Clerk will handle various administrative tasks, ensuring the smooth management and flow of documents and correspondence.
Key Responsibilities
- Attend to clients and handle telephonic and other enquiries received.
- Receive and register hand-delivered mail/files.
- Receive, sort, register, and dispatch mail.
- Distribute notices on registry issues.
- Open and close files according to the record classification system.
- File, store, trace (electronically/manually), and retrieve documents and files.
- Complete index cards for all files.
- Manage machines related to the registry function.
- Open and maintain the franking machine register.
- Perform electronic scanning of files.
- Sort and package files for archives and distribution.
By fulfilling these responsibilities, the Registry Clerk plays a crucial role in ensuring the efficient functioning of the Department of Social Development. Their work supports the department’s mission to enhance social welfare services and improve the quality of life for individuals and communities in the Western Cape.
Minimum Requirements
- Education: Grade 12 (Senior Certificate or equivalent qualification).
- Recommendation: A valid code B (or higher) driving license. Note: Individuals with disabilities that restrict driving abilities but have reasonable access to transport may also apply.
- Personal Attributes:
- Integrity and Confidentiality: Demonstrates high ethical standards and the ability to handle confidential information discreetly.
- Adaptability: Able to adapt to changing work environments and demands.
- Problem-Solving Skills: Effective in identifying issues and implementing practical solutions.
- Team Player: Works well collaboratively with colleagues and contributes to a positive work environment.
Competencies
- Knowledge:
- Registry duties and practices.
- Legislative framework governing the Public Service.
- Storage and retrieval procedures.
- Data capture and computer operation.
- Skills:
- Proven computer literacy.
- Written and verbal communication.
- Planning and organizing.
- Problem-solving.
Remuneration
- Salary: R 216 417 per annum (Salary Level 5).
- Service Benefits: Includes medical assistance, housing assistance, pension-fund contributions, etc., as per applicable prescripts or collective agreements.
How to Apply
- Online Application: Submit your application online before the closing date. Late applications will not be considered.
- Technical Support: If you experience difficulties with your online application, contact the helpline at 0861 370 214 from Monday to Friday, 08:00 to 16:00.
- General Enquiries: For queries related to the position, contact Ms E Heydenrych at (023) 342 6809.
- To apply click on the link: Apply Here
Application Process
- Verification: Shortlisted candidates will need to submit documentation for verification and undergo criminal record vetting.
- Interviews: Candidates will be interviewed on a date and time set by the department and may be required to undergo competency assessments/proficiency tests.
- Reference Checks: The Western Cape Government will contact previous employers/managers for employment references, including disciplinary records and reasons for leaving.
Important Notes
- The selection process will adhere to the Employment Equity (EE) targets of the employing department.
- By applying, you consent to the Western Cape Government conducting employment reference checks.
Conclusion
For those wishing to contribute significantly to public service, the Department of Social Development in the Eden Karoo Region is offering a great opportunity as a Registry Clerk. This position offers a fulfilling career path in a friendly and exciting work environment, with an emphasis on effective administrative assistance and record management. Apply right away to join a group committed to improving the communities of the Western Cape.
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