Are you looking for an exciting opportunity to join the City of Ekurhuleni as an Admin Assistant? If you have the required qualifications and experience, this position could be an excellent fit for you. The Admin Assistant role is within the Finance Department and specifically focuses on filing and record-keeping, contributing to the smooth running of the payroll and salary administration systems. This article will provide all the details you need about the position, requirements, and how to apply.
Admin Assistant Job Overview
- Job Title: Admin Assistant: Filing – FINA19160
- Location: City of Ekurhuleni
- Closing Date: 5th May 2025
- Remuneration: R260,244.00 to R356,928.00 per annum (Basic Salary) plus benefits
- Assignment Type: Permanent
- Department: Finance Department (2019)
Minimum Requirements
To be considered for the Admin Assistant position at the City of Ekurhuleni, candidates must meet the following minimum requirements:
- Education: Grade 12 or a relevant equivalent NQF Level 4 qualification.
- Experience: A minimum of 2 to 5 years’ experience in a payroll environment.
- Skills: Strong organizational skills, attention to detail, and the ability to manage records efficiently.
Candidates who meet these requirements will be well-positioned to apply for the role and contribute to the success of the Finance Department.
Core Responsibilities
The Admin Assistant will be tasked with several core responsibilities that directly support the smooth operation of the salary administration and payroll functions within the Finance Department. These responsibilities include:
1. Support the Pay Offices
You will assist the Pay Offices by performing administrative and clerical tasks. This will involve the effective capturing, storing, and organizing of documentation and records, ensuring compliance with safekeeping procedures. Maintaining these records accurately is crucial for the effective functioning of the payroll system.
2. Manage Records and Systems
Utilize and develop municipal administrative procedures and principles to manage records within salary administration. The focus will be on creating an efficient system for storing and organizing documents, ensuring that everything is in place for audits and future reference.
3. Maintain Accurate Record-Keeping Systems
As part of your role, you will be responsible for maintaining a detailed and accurate record-keeping system. This will ensure that all documentation related to salary administration is well-documented and can be retrieved when needed.
4. Create and Maintain Employee Files
Another key responsibility is creating employee files as and when necessary. This includes ensuring all records related to individual employees’ payroll information are organized and maintained in a way that is easy to access and compliant with municipal and legal standards.
5. Salary Administration Documentation
The role also involves producing and maintaining all relevant documentation related to salary administration. This includes ensuring that all payroll forms, reports, and related documents are up-to-date and correctly filed.
6. General Administrative Support
You will provide general administrative and clerical support to salary administrators. This could include assisting with counter duties and responding to payroll-related queries from employees and other stakeholders.
7. Customer Service Orientation
Finally, as an Admin Assistant in this role, you will be required to maintain a high level of customer service orientation, ensuring that you assist employees and external parties in a helpful, professional, and efficient manner.
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How to Apply
To apply for this Admin Assistant: Filing position, you must meet the minimum qualifications and experience outlined above. Interested candidates can submit their application before the closing date of 5th May 2025.
If you need more information or have any questions about the application process, you can reach out to the City of Ekurhuleni’s contact center at Tel: 0860 54 3000.
Candidates may be required to submit proof of their NQF level qualifications when applying. Please note that if you have not been contacted regarding the outcome of your application within six weeks of the closing date, you should consider your application unsuccessful.
The Admin Assistant: Filing – FINA19160 position at the City of Ekurhuleni is an excellent opportunity for individuals with administrative experience in payroll environments. It offers a competitive salary, job stability, and the chance to make a difference in the lives of employees through efficient record-keeping and salary administration support.
If you meet the required qualifications and experience, don’t miss out on this opportunity to join a dynamic and committed team within the City of Ekurhuleni’s Finance Department. Apply before 5th May 2025, and take the next step in your career today!
