Are you an organized and detail-oriented individual looking to advance your career in the higher education sector? The Durban University of Technology (DUT) is offering an exciting Administrative Assistant position within its Financial Aid Division, based in Pietermaritzburg, KwaZulu-Natal. If you’re passionate about finance, administration, and supporting students in their academic journey, this job could be the perfect opportunity for you.
Administrative Assistant Job Overview
- Position: Financial Aid – Administrative Assistant
- Reference No.: FA15 & FA16
- Division: Finance
- Location: Pietermaritzburg, KwaZulu-Natal
- Contract Term: 12 months
- Posted Date: 08 November 2024
- Closing Date: 22 November 2024
About Durban University of Technology (DUT)
The Durban University of Technology (DUT) is one of South Africa’s most prominent higher education institutions, known for its commitment to academic excellence, innovation, and community impact. Established in 2002 through the merger of ML Sultan Technikon and Technikon Natal, DUT has grown to become a leader in providing quality education and practical skills development in South Africa.
Key Responsibilities
As an Administrative Assistant in the Financial Aid Division, your role is pivotal in ensuring the smooth implementation of financial aid policies and processes. Below is a summary of the duties:
General Office Duties
- Manage full bursary administration, including maintaining an organized online filing system.
- Update student correspondence records and process financial aid forms.
- Perform data capturing and enforce internal financial aid processes.
- Undertake other administrative duties as assigned by the line manager.
Customer Advice & Support
- Provide assistance to students at reception, resolving queries or referring them to appropriate personnel.
- Offer initial screening of student queries before escalating them.
- Advise students about their application statuses and disseminate relevant financial aid information.
- Assist with bursary applications and other logistical tasks.
Team Participation
- Contribute to team efforts by maintaining professional relationships with colleagues.
- Participate in personal and professional development activities.
Systems and Reporting
- Access and view student records on ITS systems.
- Prepare and submit weekly and monthly reports to senior financial aid counselors.
- Provide monthly feedback during departmental meetings.
Minimum Requirements
To qualify for this position, candidates must meet the following criteria:
Educational Qualifications
- M+3 qualification in Business Administration, Office Management, or an Accounting-related field.
Experience
- At least one year of experience in a higher education setting.
- Familiarity with an office environment, including administrative and organizational tasks.
Skills and Competencies
- Proficiency in Microsoft Office (Word, Excel, etc.).
- Strong communication skills, both verbal and written.
- Basic knowledge of ITS systems is advantageous.
Why Join the Durban University of Technology?
Working at DUT offers an opportunity to contribute to one of South Africa’s leading institutions of higher learning. The role is perfect for individuals who:
- Thrive in dynamic, student-centered environments.
- Are eager to support the academic success of students through efficient financial aid services.
- Want to develop their administrative and professional skills.
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How to Apply
Interested candidates are encouraged to apply before the closing date, 22 November 2024. Follow these steps to ensure your application is successful:
- Prepare your CV highlighting relevant qualifications and experience.
- Attach any supporting documents, such as certifications.
- Submit your application through DUT’s official career portal or send it to the HR department directly.
The Administrative Assistant Job Opportunity at the Durban University of Technology is an excellent chance for individuals passionate about finance, administration, and student support to make a meaningful impact in higher education. With a focus on providing top-notch financial aid services, this role not only allows you to grow your skills but also offers the satisfaction of helping students achieve their academic goals.
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If you meet the qualifications and are ready to contribute to a dynamic and supportive team, don’t miss this opportunity. Submit your application before the 22 November 2024 deadline and take the first step toward a rewarding career at one of South Africa’s leading institutions of higher learning.
