Are you a dynamic, passionate, and innovative individual with a solid understanding of the Creative Industries Sector? The National Arts Council of South Africa (NAC) is looking for someone just like you! We have a fixed-term position available for a Personal Assistant to the Arts Development Manager (ADM). This is a fantastic opportunity to be part of a vibrant organization dedicated to fostering arts development across the nation.
Personal Assistant Position Overview
- Job Title: Personal Assistant to the Arts Development Manager (ADM)
- Salary Package: DPSA Level 7
- Type: Fixed-Term Position
- Location: Johannesburg, South Africa
- Closing date: Monday, 09 September 2024
Personal Assistant Job Function
The primary function of this role is to provide secretarial and administrative support to the Arts Development Unit, ensuring the smooth and effective day-to-day operations of the Arts Development Manager.
Key Responsibilities
As the Personal Assistant to the Arts Development Manager, you will be responsible for:
- Diary Management: Effectively manage the manager’s diary to ensure efficiency and adherence to key deadlines.
- Telephone Call Management: Handle incoming calls professionally to maintain smooth communication channels.
- Meeting Planning: Organize and coordinate meetings and logistics efficiently.
- Correspondence Management: Manage all correspondence, ensuring timely responses and actions.
- Minute Taking: Accurately record minutes of departmental meetings for official records.
- Travel Arrangements: Coordinate travel arrangements for the manager, department, council, and committees.
- Filing Systems Management: Maintain both paper and electronic filing systems for effective record-keeping.
- Stakeholder Relationship Management: Uphold the entity’s image by maintaining positive relationships with internal and external stakeholders.
- Budget Compliance: Ensure tasks are performed within the allocated budget and comply with policies and procedures.
- Audit Maintenance: Maintain a clean audit by adhering to all processes and procedures.
Key Requirements
To be considered for this exciting opportunity, you should have:
- Educational Qualifications: Matric and an Administrative and/or Secretarial qualification.
- Experience:
- 4-5 years in a similar position.
- 2 years of General Administration experience.
- 2 years of experience in both Public and Private sectors (desirable).
- Skills and Knowledge:
- Proficiency in MS Office Suite.
- Strong communication skills with stakeholders.
- Experience in travel and diary management.
- Knowledge of the application review process.
- Competence in report and submission writing.
- Ability to analyze high volumes of data (desirable).
- Excellent presentation skills.
Why Join the National Arts Council of South Africa?
Working at the NAC means being at the heart of South Africa’s cultural and creative sectors. As a Personal Assistant to the Arts Development Manager, you will play a crucial role in supporting initiatives that promote and develop the arts. This is not just a job; it’s an opportunity to contribute to a vibrant cultural landscape and make a real difference in the lives of artists and communities throughout South Africa.
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Application Process
To apply for this position, please prepare a cover letter and a detailed CV, including three contactable referees. Make sure to include certified copies of your qualifications. Applications can be sent via post or email to the following:
- Postal Address: Human Resources Office, P.O. Box 500, Newtown, Johannesburg, 2113
- Email: jobs@nac.org.za
Note: Contact will only be made with shortlisted candidates. If you have not heard from us by 27 September 2024, please consider your application unsuccessful. The NAC is an equal opportunity employer and adheres to the Employment Equity Act in its recruitment process to ensure a diverse workforce that represents all of South Africa.
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For Enquiries:
- Contact Person: Ms. Florence Mohale
- Telephone Number: 087 7000 683
- Email Address: florence@nac.org.za
If you are a dynamic and passionate individual with a strong understanding of the Creative Industries Sector, this opportunity at the National Arts Council of South Africa is perfect for you. As a Personal Assistant to the Arts Development Manager, you will not only provide crucial administrative support but also be an integral part of an organization committed to nurturing and advancing the arts in South Africa. This role offers a unique chance to engage with the country’s rich cultural landscape, support artistic endeavors, and help shape the future of the creative sector.
