The University of Cape Town (UCT) is seeking a dedicated and experienced individual to join the School of Economics within the Faculty of Commerce as a Postgraduate Administrative Officer. This is a permanent position aimed at providing expert academic administration and operations management support to postgraduate programs in the School of Economics. The role involves a direct reporting line to the Departmental Manager and is essential in maintaining the School’s high standards in academic service delivery.
The School of Economics is part of UCT’s dynamic Faculty of Commerce, a leader in South Africa’s tertiary education landscape, focused on advancing excellence in economics education and research. The Postgraduate Administrative Officer will play a pivotal role in supporting staff and students within the postgraduate department, ensuring efficient administrative processes, timely support, and an organized academic environment. The selected candidate will contribute significantly to the School’s commitment to academic excellence and support for postgraduate students.
Key Responsibilities
The appointed Postgraduate Administrative Officer will be responsible for various administrative and support functions within the postgraduate section, including but not limited to:
- Postgraduate Program Administration: Handling all aspects of postgraduate administrative support, including application processes, scheduling, registration, and examination coordination.
- Course Management: Ensuring smooth operation in course administration activities such as marks processing, timetable scheduling, and management of examination processes.
- Student Support: Providing essential support for postgraduate students and assisting with their academic journey from application through to completion.
- Database and Information Management: Maintaining and manipulating data and databases pertinent to the postgraduate administration and ensuring accuracy and efficiency.
- Staff Management: Leading and coordinating administrative staff within the postgraduate section to ensure that all tasks align with the School’s academic objectives.
- Administrative Planning: Overseeing the planning and coordination of all postgraduate course information and associated resources.
The role will require the candidate to work with various digital platforms and systems, and to uphold high standards of organizational and communication skills.
Requirements for Applicants
Prospective candidates should meet the following minimum requirements:
- Educational Background: An NQF level 5 qualification with at least three years of relevant academic administration experience in a tertiary environment.
- Experience in Course Administration: Familiarity with marks processing, scheduling, and handling examination processes.
- Process Management: Skilled in managing academic administration processes and understanding institutional academic policies and procedures.
- Digital Proficiency: High competency in Microsoft Office, with intermediate skills in Excel, and experience with ERP systems.
- Attention to Detail and Time Management: Ability to work under pressure and meet tight deadlines accurately.
- Communication Skills: Strong written and oral communication skills with a proven ability to interact effectively with diverse stakeholders, including students, staff, applicants, and external parties.
- Organizational and Interpersonal Skills: Highly organized with excellent interpersonal skills and an ability to work both independently and as part of a team.
- Flexibility: Willingness to work overtime during peak periods.
Additional Advantages include:
- An NQF level 6 qualification with five years of student administration experience.
- Familiarity with academic systems like PeopleSoft, VULA/Amathuba, and Business Objects.
- Experience in committee servicing.
Employment Terms and Benefits
This permanent position is graded at Payclass 08, with an annual compensation package that includes benefits. The cost of employment is negotiable based on skills and experience and ranges between R415,430 and R488,741.
Postgraduate Administrative Officer Application Process
To apply for this position, interested candidates must submit the following documents in a single PDF file to the provided email address pgaosoe2024@vula.uct.ac.za:
- UCT Application Form – available for download at UCT Application Form.
- Motivational Letter – outlining their suitability for the role.
- Curriculum Vitae (CV) – detailing relevant work experience as per the listed requirements.
Candidates should clearly indicate the job title and reference number E241102 in the email subject line. Applications that do not include all required documents will be considered incomplete.
Closing Date for Applications: 08 November 2024
Only shortlisted candidates will be contacted, and they may be asked to complete a competency test. For additional information, candidates can contact 021 650 5751 or visit the UCT homepage.
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UCT is committed to diversity, redress, and achieving its equity targets in line with its Employment Equity Plan. As a designated employer, UCT encourages applications from candidates from underrepresented groups in accordance with its Employment Equity goals. For more information on UCT’s Employment Equity Policy, please refer to UCT’s Employment Equity Policy.
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